Property & Insurance Committee Meeting Minutes

DATE: August 8, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Katherine Zowin, Larry Volz

Others Present: Timothy Stieve, Kerry Beghin, Gene Wiegand, Corene Ederer-Sklar, Bev Valliancourt, Paul Walter, Lance Gurney, Carl Gruber, Ann Burton

  1. Meeting called to order by Hartje at 7:30 a.m. Certification of compliance with Open Meeting Law was met.
  2. Motion by Volz, second by Dippel to amend agenda to include review of department budget be included under Tim Stieve report.
    Amended Agenda
    Carried    .
  3. Adopt minutes: Motion by Volz, second Dippel to approve last month's minutes.
    Carried.
  4. Public Comment - none
  5. Communications - none
  6. Business Items
    1. Treasurer's Report - Ann Burton and Lance Gurney distributed and discussed the Dellwood Plat Map and a report on the status of the lots in the Dellwood Subdivision. After discussion motion by Krueger, second by Zowin to present a resolution to the County Board appropriating up to $40,000 to purchase lots in the Dellwood Plat with $28,696 to purchase all lots listed as willing to sell with the exception of the $1000 lot. $25,000 will be appropriated from the property sold to Pecks and the balance to come from the Contingency Fund.
      Carried.

      As a follow-up from last month's discussion on the procedure the County uses for property, In Rem vs tax deed, Burton advised that she is working with Todd Liebman on this. It is too late to change this year, so will be reviewed next year.

    2. Bev Vaillancourt and Paul Walter, officers for the Sauk County Historical Society Board discussed the need of the Historical Society for more space and the prospect of the City of Baraboo giving the Society the Attridge Building. Discussion on what it would be used for and the cost of restoring the building for occupancy followed. Zowin and other members felt the Society should pursue donations from County businesses to meet this need. The committee referred them to the Arts and Humanities Committee.
    3. T. Stieve discussed the porch area of the Historic Courthouse on the Oak Street Side which needs to be tuckpointed to keep the blocks from shifting. Holton Brothers had given a quote of $6,723.00 to fix. Motion by Dippel, second by Volz to approve the quote to fix the porch.
      Carried
  7. Departmental Updates - Carl Gruber, Risk Management
    1. Monthly Report - Worked on pre employment physicals for HCC, employee questionnaire for a wellness program. Worked on lifting for HCC, safety supplies, 7 workers comp cases, 1 open liability case, set up drug testing at Highway Shop, attended Safety Committee Meeting at HCC, spoke on signage on roads, and worker's comp claims, training on Meth Labs requested by E&L was presented at Highway by Sheriff's Department.
    2. Review and approve deductibles. Discussion followed on Lightning Damage ($28,716.96) --
      M otion by Zowin, second by Volz to approve 3 deductibles totaling $29,038.76.
      Carried      .

      Gruber discussed the Self Insurance Fund. He noted that the amount required to keep on hand is $530,604, at the present time the County has $666,093 on hand. Use of the extra money was discussed. Committee advised Gruber to come back in September with ideas on how to use the money for health related projects. Gruber also advised it was time for policy renewal and added for $3,000 more the County could lower the deductible to $25,000.
      Move by Krueger, second by Volz, to reduce the deductible to $25,000 if increase is no more than $3,000.

      Departmental Updates - Tim Stieve, Buildings & Safety

      1. Monthly Report -- Spent approximately 8 hours on phone problems, adds and changes, storms took out equipment again at Courthouse and LEC, and will be hiring someone to look into the problem in more detail. One member of Staff is out due to a stroke..
      2. Review and approval of vouchers - Motion by Krueger, second by Volz to approve monthly vouchers totaling $46,829.90
        Carried.
      3. Stieve discussed the department budgets. Utilities and staff costs constitute the majority of the increases. Outlay requests were discussed, including the purchase of a tractor and bucket to aid with snow removal. After considerable discussion,
        motion to approve Buildings and Safety budget by Hartje, second by Dippel.
        Carried.
  8. Next Meeting: (Because of Labor Day) Tuesday, September 6th, 2005 at 7:30 a.m.
  9. Meeting adjourned at 10:15 a.m. Motion by Volz, second by Hartje.
    Carried    .

Respectfully submitted by: Corene Ederer-Sklar, August 9, 2005