Property & Insurance Committee Meeting Minutes

DATE: September 6, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Katherine Zowin (8:15 am)

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Randy Stammen, Richard Meister, Judge Evenson, James Daniels, Pat Carignan

  1. Meeting called to order by Hartje at 7:30 a.m. Certification of compliance with Open Meeting Law was met.
  2. Adopt Agenda: Motion by Krueger, second by Dippel to approve agenda.
    Carried    .
  3. Adopt minutes: Motion by Krueger, second Dippel to approve last month's minutes.
    Carried.
  4. Public Comment - none
  5. Communications - none
  6. Business Items
    1. Treasurer's Report - Carigan gave an update on the Dellwood Subdivision. Letters have been sent to those who have not yet responded and Treasurer's staff is working on title searches, then a written agreement will be sent to the owners so that deeds can be drafted and arrangements can be made for payment. Carignan explained some of the situations involved with these properties.
    2. The Sheriff's Department requested the Committee's approval to use the Landfill buildings and parking lot, not including the scale house, for their range program, for storage and for defensive tactics training. Motion by Dippel, second by Krueger to approve the Sheriff's Department taking possession of these properties.
      Carried.
      The Sheriff's Department will be contacting the Landfill Committee to find out when they can begin using these properties.
    3. Motion by Krueger, second by Dippel, to approve a Resolution for Register in Probate to move its office to the current location of the Law Library and authorizing a contract with Casper Systems and approving other remodeling costs, not to exceed $53,384.00.
      Carried.
  7. Departmental Updates - Carl Gruber, Risk Management
    1. Monthly Report - Performed make up hearing exams for Sheriff's dept.; worked on employee questionnaire re wellness program; awaiting word from Personnel and Corp Counsel on physicals for HCC; ordered safety supplies; worked on property, liability insurance renewal and WC renewal; worked on questions on underground storage tank review at Reedsburg Highway shop; worked on 13 comp cases, 1 open liability case; set up drug testing at Highway; checked on County auction details (discussion followed on the disposal of computers and other unwanted items); did gas monitoring and cleaning up at West Baraboo garage; worked on 2 ergonomic assessments; spoke with highway patrol person on proper flagging procedures; updated the OSHA 300 logs; worked with employee on workers comp claim with regards to permanent restrictions.
    2. Review and approve deductibles. Motion by Hartje, second by Dippel to approve 2 deductibles totaling $1,131.65.
      Carried.
    3. Discussion took place on the use of excess Self-Insurance funds. Gruber checked into possible needs at Health Care Center. Discussion then followed on other possible health related uses and Gruber will explore all of these, he then said that the County Controller wanted to know if these funds would be charged back to county departments for the self insurance fund or cease charge backs for one year. The decision was to cease charge backs for one year.
      Motion by Krueger, second by Zowin to cease chargebacks for one year.
      Carried.
    Departmental Updates - Tim Stieve, Buildings & Safety
    1. Monthly Report - Spent approximately 6 hours on phone problems, adds and changes; working with Alliant Energy on continuing issues with storms/lightning; maintenance technician back today, up to full staff again; working on Merrimac and Hillpoint tower sites.
    2. Stieve talked about the Shelter Care Facility and its needs. He talked with Bill Orth, who will be attending next month's meeting to give an update on the facility.
    3. Review and approval of vouchers - Motion by Krueger, second by Dippel to approve monthly vouchers totaling $67,905.37.
      Carried.
    4. Zowin brought up the issue of room reservations and asked that it be on next month's agenda.
  8. Next Meeting: Friday, October 7th, 2005 at 7:30 a.m.
  9. Meeting adjourned at 9:00 a.m. Motion by Krueger, second by Zowin.
    Carried.

Respectfully submitted by: Cynthia Engelhardt

Date Submitted :September 6, 2005