Property & Insurance Committee Meeting Minutes

DATE: October 7, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Katherine Zowin

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Bill Orth, Paul Wolter & Bill Schuette of Sauk County Historical Society

Meeting called to order by Hartje at 7:30 a.m. Certification of compliance with Open Meeting Law was met.
Adopt Agenda: Motion by Dippel, second by Krueger to approve agenda.
Carried.
Adopt minutes: Motion by Krueger, second Dippel to approve last month's minutes.
Carried.
Public Comment - Paul Wolter informed the Committee that the City of Baraboo has approved the Attridge Building project and will be giving the Historical Society the building. Hartje asked about removing the books from the Law Library and possibly having them stored in the Attridge Building. Stieve will talk to Judge Evenson about the books and the racks.
Communications
1. Baraboo High School requests permission to have a Senior class photograph taken around the cannon in front of the Courthouse, sometime in October. Motion by Zowin, second by Dippel to approve this request.
  Carried.
2. Downtown Baraboo, Inc. Requests use of the Courthouse lawn and park area for Boo-Fest, from Oct 16-31, 2005 and for Christmas decorations from Nov 15-Dec 31, 2005. Motion by Dippel, second by Hartje to approve this request.
  Carried.
Business Items
1. Treasurer's Report - Carignan reported on four tax deeded properties taken, 3 in Dutch Hollow and 1 in the City of Reedsburg. Motion by Krueger, second by Dippel to approve a resolution for the sale of these properties.
  Carried.
2. Discussion took place on the disposal of County computers. Krueger reported that at last MIS Committee meeting, Steve Pate was going to formulate a policy in an effort to dispose of the computers, however these will need a simple operating system in order to make them operable. The MIS Committee will take over this responsibility. Discussion then took place on disposal of County property in general. Committee would like to have one point of review, with a listing coming to them.
3. * Room reservation issue - Motion by Krueger, second by Zowin to have Emergency Management, Buildings & Safety take over this task. Carried. Stieve stated that a County employee wants to use a meeting room for a business this person is involved in. Although it is court related, it is a separate, profit making entity. Stieve noted that this is against Meeting Room Policy and Committee agreed.
4. Stieve reviewed the Third Avenue apartments income statement with the Committee.
Departmental Updates - Carl Gruber, Risk Management
1. Monthly Report - Performed respirator fit tests for Sheriff's department; Pre-employment questionnaire was approved, now waiting on process from Personnel; ordered safety supplies; worked on property, liability insurance renewal and workers' comp renewal; inspected Highway shops and will start on Human Services and Baraboo buildings; worked on 3 workers' comp and 1 open liability cases; followed up on question of motorcycle use during working hours; photographed the tower sites for insurance; looked over our workers' comp loss runs; followed up on question of a wellness room at Health Care Center; went over the process of cleaning off human fluids from furniture for Human Services; updated OSHA 300 logs; worked with Bill McClary of HCC on use of appliances in offices; checked/inspection eye washes; met with Highway on employee issue; worked with Tony Rhoades on getting the waste oil burner cleaned.
  Reviewed workers' comp current rates and proposed options from the insurance company. Motion by Krueger, second by Zowin to leave the rates as is.
  Carried.
  
  Discussion took place on the costs of opening the extra pod at the jail and Gruber will talk to the County Controller about the insurance rates, if this should happen.
  
  Gruber received nomination forms for the Insurance Committee and he will contact Larry Volz to see if would like to continue being on this committee.
2. Review and approve deductibles. Motion by Zowin, second by Dippel to approve 2 deductibles totaling $554.95.
  Carried.
  Departmental Updates - Tim Stieve, Buildings & Safety A) Monthly Report - Spent approximately 8 hours on phone problems, adds and changes; received request from COA for window in a part of their office; request denied by Committee; reminded Committee of the need for an additional maintenance technician if Pod A opens; Nextel is looking for space on the West Square roof; discussion of leases in County facilities, i.e. DNR, USDA, which are up for renewal; Stieve showed the Committee carpet samples for replacement of carpeting in certain departments and the Committee chose the color crayon bonfire.
  
  Stieve reported on the towers.
  
  Review and approval of vouchers - Motion by Krueger, second by Zowin to approve monthly vouchers totaling $72,533.26.
  Carried.
3. Discussion of the Shelter Care Facility - Bill Orth and Stieve met with Ron Hauser from Lutheran Social Services, as they might have an interest in the facility. LSS has someone looking the facility over and Orth will have more information in a few weeks, after he meets with Hauser.
Next Meeting: Monday, November 7, 2005 at 7:30 a.m.
Meeting adjourned at 10:05 a.m. Motion by Krueger, second by Dippel.
Carried.

Respectfully submitted by: Cynthia Engelhardt, October 10, 2005