Property & Insurance Committee Meeting Minutes

DATE: November 7, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Larry Volz

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Kathy Schauf, Leo Grill, Chad Handee, Wendy Schneider of Humane Society

  1. Meeting called to order by Hartje at 7:30 a.m. Certification of compliance with Open Meeting Law was met.
  2. Adopt Agenda: Motion by Volz, second by Dippel to approve agenda. Carried.
  3. Adopt minutes: Motion by Dippel, second by Volz to approve last month’s minutes.Carried.
  4. Public Comment - none
  5. Communications - none
  6. Business Items
    1. Treasurer’s Report - Ann Burton reported on status of Dellwood properties. Letters have again been sent to those who have not yet responded. There is a tax deeded property in Town of Excelsior which John Carroll would like to report on at next month’s meeting, after property is examined. Treasurer Carigan reported that no money has been received yet from Bible Baptist Church in Reedsburg. Motion by Hartje, second by Dippel authorizing Treasurer to draft a letter giving the Church a deadline to pay the taxes by the end of this year. If not paid, the tax deed process will proceed. Carried.
    2. Wendy Schneider of the Humane Society requested a chain link fence be erected between the parking area and the south lawn adjoining Hwy 136, which would include a holding pen. This will allow for more exercise and will be safer. Pricing came in at $4,400 and Schneider told the Committee that this money will be donated. Motion by Dippel, second by Krueger to allow the building of the fence. Carried.
    3. Chad Hendee presented a Revocable License Agreement with Northern Natural Gas. There is no cost to the County and the agreement can be revoked by either party at any time. Motion by Krueger, second by Dippel to approve the license agreement. Carried.
    4. Senior Center and Renewal Unlimited to discuss possibility of land purchase near the Highway Shop. Motion by Krueger, second by Dippel to discuss at next meeting. Carried.
    5. Discussion and possible resolution on renewal of building space leases with USDA and DNR Forester, tabled until next month’s meeting. Motion by Krueger, second by Dippel to discuss at next meeting. Carried.
    6. Family Court Commissioner Leo Grill requested use of a County meeting room, to be used by a group who runs court mandated seminars for parents with children involved in a divorce. The individuals who run these seminars are paid for their services. Discussion ensued on meeting room policy which states activities are prohibited that are profit making, and on the policy of charging for the room. Grill asked if they could use a room for their next sessions in January, while at the same time seek another site for future meetings. Committee agreed to this.
    7. Kathy Schauf announced her continued work on communication issues between departments and the creation of functional groups. The intent is to start talking about issues before they become problems.
  7. Departmental Updates - Carl Gruber, Risk Management
    1. Monthly Report - went to accident where gas line was cut; went over injuries from ERT Physical Agility’s training; performed respirator fit tests for jailers; ordered safety supplies; worked on resolution for insurance renewal; worked on yearly check of County drivers licenses with WCM; worked on 12 workers comp cases & 3 open liability cases; performed ergonomic evaluation at HCC, Child Support; sent attorney’s request for employee w/c records to Sentry and Corp Counsel; inspected Reedsburg Human Services building & Baraboo Highway shop; attended dept head meeting; worked on question from Personnel re new Highway employee’s DOT record; attended HCC safety committee meeting; updated OSHA 300 logs; set dates/times for Highway hearing exams; set up drug test on new Highway employees, performed random tests at same time; checked job site re flagging; received call on an EAP referral and helped organize it.
    2. Review and approve deductibles. Motion by Volz, second by Dippel to approve 2 deductibles totaling $4,426.37. Carried.
    3. Present resolution on approving liability, property and workers compensation insurance coverage, carriers and premiums for Sauk from Jan 1, 2006 to Jan 1, 2007. Premium will be lower than last year. Motion by Krueger, second by Volz to approve. Carried.
      Gruber also asked Committee if they wanted to keep the general liability deductible at $10,000. Committee agreed.
    Departmental Updates - Tim Stieve, Buildings & Safety
    1. Monthly Report - spent approximately 8 hours on phone problems, adds & changes; working on changing over 800 number service to Century Tel, with a better rate; finishing up on preparing our systems for winter; working on caulking issue on exterior of historic courthouse, Kramer will look at it.
      Stieve reported on the towers and said maps showing the towers/names will be created.
      Steive distributed a schedule for the 3rd floor remodel.
    2. Review and approval of vouchers - Motion by Krueger, second by Volz to approve monthly vouchers totaling $45,471.90. Carried.
    3. Resolution presented to purchase approximately 2,000 square yards of carpet from Tandus U.S., Collins & Aikman Floorcoverings, Inc. to be used to replace carpet in the Courthouse and West Square facilities, at a cost not to exceed $28,600.00. Motion by Krueger, second by Volz to approve. Carried. Bids for installation of the carpeting are due Nov. 11,
    4. A list of 3 bids received on garbage collection. Onyx came in at the lowest. Peterson Sanitation installed a trash compactor and said we can buy it for $6500, which is cost effective. Motion by Dippel, second by Krueger to contract with Onyx and to purchase the trash compactor. Carried.
  8. Next Meeting: Monday, December 5, 2005 at 7:30 a.m.
  9. Meeting adjourned at 9:15 a.m. Motion by Krueger, second by Dippel. Carried.

Respectfully submitted by: Cynthia Engelhardt, November 8, 2005