Property & Insurance Committee Meeting Minutes

DATE: December 5, 2005

Members Present: Virgil Hartje, Al Dippel, Marty Krueger, Larry Volz, Kathy Zowin

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Randy Stammen, Ann Burton, John Carroll, Todd Liebman, Joan & Ed Wurcherer, Norb Moy, Gil Gerdman, representatives of the Baraboo Seniors, Doug Blakeslee of Blakeslee Architects, Jeff Seering of Reedsburg Independent

Meeting called to order by Hartje at 7:30 a.m. Certification of compliance with Open Meeting Law was met.
Adopt Agenda: Motion by Dippel, second by Volz to approve agenda.
Carried.
Adopt minutes: Motion by Volz, second by Dippel to approve last month's minutes.
Carried.
Public Comment - none
Communications - Request by Sauk County Chapter Board of Wisconsin Right to Life, Inc. To host a peaceful rally on the Courthouse steps and grounds January 22, 2006 from 2:00 - 3:00 p.m. Motion by Dippel, second by Volz to approve the request.
Carried.
Business Items
1. Treasurer's Report - Ann Burton presented a resolution accepting bids on 3 tax-delinquent properties acquired by Sauk County, one in of LaValle, one in Woodland, one in Reedsburg. Motion by Volz, second by dippel to sell all 3 properties.
  Carried.
  Dellwood property update - Burton reported the Treasurer's department is still waiting for deeds to be signed and returned.
  
  Solid Waste Manager John Carroll reported on the 3 acres of property by the Landfill and stated that because of waste issues, this land should be retained by the County for at least another 20 years. If someone were to build a home on it, a monitoring well would have to be in place. Motion by Krueger, second by Zowin to go with the recommendation of the Solid Waste Committee to the Property & Insurance Committee for the County to retain the property within a certain radius of the Landfill, the outlying lots which were taken by tax deed.
  Carried.
  Ann Burton will identify this on a map.
  
  Burton reported a property owner in the Town of Delton would like to purchase a strip of County land, ¼ mile south of Hwy 12 and Fern Dell Rd, Town of Delton, Parcel #008 0984-00000. Motion by Volz, second by Dippel not to act on this until the Hwy 12 project is completed.
  Motion carried with Zowin and Krueger opposed.
2. Baraboo Seniors representatives said they are looking to purchase land for a Senior Center (refer to November, 2003 minutes) and interested in property by the Highway Shop. Stieve noted that the county owned property in question in West Baraboo is approximately seven (7) acres to the east of the Highway Department Building. This property at one time was being considered for a juvenile Shelter Care Facility as the existing facility was not large enough to serve the number of clients. Stieve noted that a survey to parcel off the property was started but never completed as the number of clients started dropping and thus building a new facility was shelved. Ed Wurcherer showed the Committee a tentative layout for the Center. They would be partnering with another group and are working on a budget. The Committee suggested that they first bring this idea to the Village of West Baraboo, which they will do.
3. Stieve reported that 5 bids were received and opened on Dec. 1 for the remodel of the Courthouse third floor. Lowest bid came in from Bachmann Construction in the amount of $470,000. Doug Blakeslee, Architect, has received a list of sub-contractors from Bachmann and the intent is to begin the project shortly after January 1, 2006. Discussion took place on the alternate bids that were received. Motion by Krueger, second by Zowin to accept the bid from Bachmann Construction in the amount of $470,000, that neither of the alternate bids be accepted and to have Tim Stieve oversee a $25,000 owner contingency included in the contractor's bid.
  Carried.
4. Discussion on the expansion of the Sheltered Workshop Facility. Blakeslee handed out copies of the proposed addition and mentioned that the project might have to be scaled down in order to fit budget. Krueger suggested having the Reedsburg Industrial Development Corporation involved. Motion by Krueger, second by Volz to retain Blakeslee Cameron Architects, LLP as the architectural firm for the Sheltered Workshop project and that he work with a committee composed of Tim Stieve, a Sheltered Workshop representative and the Reedsburg Industrial Development Corporation.
  Carried.
Departmental Updates - Carl Gruber, Risk Management
1. Monthly Report - attended review committee for Sheriff's Dept car accident; investigated employee complaint on perceived threat from client; finished ordering face shields and hose for sand blaster; ordered safety supplies; performed hearing exams; worked on Sheriff's Dept workers' comp cases; worked on 11 workers comp cases; worked on 1 open liability case; set up random drug tests at Highway; attended functional group meeting; attended Highway safety committee meeting; went on fire inspection with Baraboo Fire; talked with Wisc County Mutual re property insurance quote; performed ergonomic evaluations; worked on 2 workers' comp cases to go to administrative judge; talked with Corp Counsel re nomination for WCM claims review committee.
2. Review and approve deductibles - no deductibles to report
Departmental Updates - Tim Stieve, Buildings & Safety
1. Monthly Report - spent approximately 5 hours on phone problems, adds and changes.
  Working on the Probate move to Law Library and will be meeting with Probate and the vendor regarding the filing system. It was determined by the engineer that the filing system is too heavy for the floor, Stieve feels that some of the information is off and will continue to work on this project.
  
  Discussion on the disposal of the Law Library materials. Stieve suggested putting out a bid for the shelves but will first check within the County to see if anyone needs them.
  
  There was a problem with some waste running into the storm sewers and the City utility superintendent worked with us to find the problem and it was corrected.
  
  Working on finalizing the USDA and DNR leases.
  
  Communications project update - most of the fiber will be in by the end of the year, will be discussing the next step on Spring Green at Wednesday meeting.
2. Review and approval of vouchers - Motion by Zowin, second by Volz to approve monthly vouchers totaling $53,293.02.
  Carried.
Next Meeting: Monday, January 9, 2006 at 7:30 a.m.
Meeting adjourned at 9:45 a.m. Motion by Krueger, second by Dippel.
Carried.

Respectfully submitted by: Cynthia Engelhardt; December 7, 2005