DATE: Thursday, June 16, 2005
TIME: 9:00am
PLACE:
Baraboo/Sauk County UW Campus
Executive Dining Room in Lange Center
1006 Connie Rd.
Baraboo, WI
Members Present: Wedekind, Mielke, Giese, Brophy, Geimer, Haugen, Griffith, Lombard, and Will.
Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.
Motion by Haugen, seconded by Lombard to approve the agenda for today's
meeting, as mailed.
Motion carried.
Motion by Giese, seconded by Will to approve the minutes of the May 19,
2005 meeting, as mailed.
Motion carried.
Cheryl Giese, City Clerk, presented a financial report from 1/1/05 to
6/30/05 which indicated an unencumbered balance of $96,130.08 and an A/P
Check Register Report for June, 2005 showing 3 checks having been written
for a grand total of $5,345.00. Motion by Haugen, seconded by Lombard to
approve the report, as given.
Motion carried.
R. Griffith presented the monthly maintenance report and list of bills.
Motion by Geimer, seconded by Will to approve the monthly bills, as presented,
in the amount of $23,399.53.
Motion carried.
Dean Brophy discussed with Commission members a memo from T. Liebman, Corporation Counsel, regarding bidding procedures. It was the consensus of Commission members that smaller items requiring a bidding process continue to be handled by Campus personnel. The Dean will ask for a formal opinion from Liebman and further review the matter with UW legal counsel.
A meeting will take place today between the Dean, Sauk County Corporation Counsel, and Sauk County Administrative Coordinator to discuss the potential of loans for the residence hall project.
The Dean announced additional information on the master plan will be prepared for distribution at the July Commission meeting.
Commission members reviewed the list of potential 2005 summer projects
with Dean Brophy. Discussion and concern was raised over the proposed use
of an outside vendor vs. Campus maintenance personnel to perform the actual
painting related to item #6 (approximate cost of $2,000) on the list. Dean
Brophy indicated the present work load of maintenance personnel no longer
allows sufficient time to complete this painting project. The entire list
of projects was then scrutinized, specifically noting which items were
new and the costs associated therewith. Motion by Geimer, seconded by Giese
to approve item #6 on the summer projects list, including the use of an
outside vendor for painting. Roll call vote was taken on this motion with
the following results: AYE: (5) Giese, Geimer, Mielke, Lombard, and Haugen.
NAYE: (2) Wedekind and Will.
Motion carried.
The remaining summer projects were reviewed, followed with a motion by Geimer, seconded by Giese to approve item #11 (remodel theater control booth, approximate cost of $1,000) and item
item #12 (add window in music annex sound booth, approximate cost of $500).
Roll call vote was taken on this motion with the following results: AYE:
(7) Wedekind, Giese, Geimer, Mielke, Lombard, Will, and Haugen.
Motion carried.
Dean Brophy presented a 2006 budget proposal which was reviewed by Commission
members, who also gave their input on prioritizing capital outlay items;
consensus being to maintain a total budget request of $150,000 by eliminating
remodeling of the tennis courts and increase money to be placed in the
boiler contingency fund. A brief discussion followed on the possibility
of resurrecting the Simplex System (alarm for tornados) and various alternative
methods of emergency notification on campus. Motion by Haugen, seconded
by Will to approve the preliminary, 2006 line item budget in the amount
of $150,000 ($75,000 City/$75,000 County). Roll call vote was taken on
this motion with the following results: AYE: (7) Wedekind, Giese, Geimer,
Mielke, Lombard, Will, and Haugen.
Motion carried.
Motion by Mielke, seconded by Haugen to adjourn and set the next, regular
meeting date for Thursday, July 21, 2005 at 9:00 A.M..
Motion carried and the meeting adjourned at 10:15
A.M.
Respectfully submitted: Beverly J. Mielke, Sauk County Clerk