BRAT Consortium #6 Public Health Commission

Date of Meeting: February 22, 2006
Recorder: Jessica Nall Facilitator: Bev Muhlenbeck

Guest: Billee Bayou (State of Wisconsin DHFS), Bobby Jones (Nursing Student)

Present: Beverly Muhlenbeck, Sue McCartney, Susan Lorenz, Linda McFarlin, Barb Theis, Melissa Delmore, and Jessica Nall

Absent: NONE

Meeting called to order by Theis verification of Open Meeting Law noted.

Approval of the Agenda. Motion to approve by Lorenz seconded by McCartney.
Motion carried

Approval of January 25 th, 2006 meeting minutes. Discrepancies surrounding the receipt of January’s minutes. Copies were made and handed out.

Motion by Lorenz seconded by McFarlin. Motion Carried.

Topic	Major Points Discussed	Resolutions and Actions Required	Assigned to	Due Date
Topic	Major Points Discussed	Resolutions and Actions Required	Assigned to	Due Date
EPI Report	Discussion surrounding Carolyn Strubel’s EPI Guidelines Judy and Chris’ presentation to Regional Officers Wolff reported datasystem for the EPI objective is done, so they can start entering information Discussion surrounding frequency of EPI meetings
Budget 2006	2005/2006 Budget faxed prior to the meeting. Clarification of 2005 carryover, tentative carryover is $8,068.37 to each county. Excess of 2006 budget is $3,000.40 to each county. New Communicable Disease Manual to be released soon. The expense is to be taken from the Education portion of the budget. Each county needs a specific number of copies. McFarlin reports needing 13 as well as Lorenz. Reviewed that all BRAT Meeting expenses to come out of Training portion of the budget.	Each Health Officer needs copies for their specific county and need to forward Delmore/Nall the number needed per county.	Theis, McCartney, Muhlenbeck
ACT 96 Liability For Volunteers	Bayou reported that ACT 96 is designed to cover liability for a State declared emergency for unpaid volunteers. This does not necessarily mean a statewide emergency but that the governor must declare it.
WEAVR Update	Bayou reported on the difficulties surrounding HAN, including the lack of updated material, lack of being user friendly, and the lengthy process of signing on. Question arose about who verifies credentials? Bayou reports that there are a number of databases that WEAVR employees can access within minutes to verify credentials. Bayou suggests partnering up with hospital staff that work with the credential system as well. WEAVR is meant to be a backup to first responders. Bayou reports that an EOC will determine if the situation requires long-term recovery. Then when volunteers are needed, they will contact WEAVR’s 24/7 emergency line and explain what is needed. Request is made for the grid that includes the names and numbers of whom to contact at WEAVR. WEAVR, a state owned database, is being question as to whether or not it is considered public record. This opens a huge issue as to whether or not all State owned databases are subject to this law as well, such as WIR. Medical reserves corps are local resources for volunteers during an emergency.	Grid to be forwarded to each Health Officer.	Bayou
Pharmacy Consultants for Mass Prophylaxis	Juneau has possible sample MOU’s for pharmacists, but Corp Counsel is reviewing them right now. Request for Dave Plymers for sample pharmacist MOU’s from other states.	Contact David Plymers about sample pharmacist MOU’s	Delmore
2006 Objective Checklist	Information was requested last meeting surrounding the 2006 Objective checklist. The question was: does everything need to be checked off? Delmore reports that most things will be checked because of tabletops, etc already planned for the year. But not every box will be checked.
Review of sample MOU’s	This is tabled until a future meeting when more sample MOU’s can be obtained. Request for Joe Cordova to send sample MOU’s to all Health Officers.	Delmore to contact Cordova about getting sample MOU’s forwarded.	Delmore/Cordova
LPHD Policies for Volunteers	This item is tabled until the March meeting.
Discussion regarding the Standing Medical Order	Many questions arose over the Standing Medical Order: What does “care” mean in this context? In regards to the need for continued medications-What if people elect to go to their regular physician? How would a follow-up form be done? Will the WIR match the follow up paperwork? Why have the Medical Advisor sign prior to staring exceptions? What is the definition of “Head of Household”? What to do in case of an “atypical” household? Request for Cordova to get the DPH forms updated, including punctuation and check boxes for ALL questions .	Delmore to contact Cordova on this request.	Delmore
Old Business	October 200 BRAT Meeting: Delmore proposes a meeting regarding The Role of Human Services in a Public Health Emergency, including Special Needs Populations. No BRAT meeting in July, just a training on PIO and Crisis Communications. BRAT Newsletter will be developed in late summer. Keith Lang will attend the April Commission Meeting to discuss the October BRAT Meeting. Request for Human Services memo received by McFarlin. Request for certain members and officials to be invited to the October BRAT Meeting Delmore will forward a copy of the flyer for April BRAT Meeting prior to the meeting	McFarlin will fax this memo to all Health Officers List of Human Services Directors, all Medical Providers, and all Board Members to be forwarded to Delmore/Nall as soon as possible. Delmore to forward copy of flyer to each Health Officer	McFarlin Lorenz, Theis, McFarlin, Muhlenbeck, and McCartney Delmore
Fiscal Agent Report	Meeting was cancelled. No news on the Pandemic funding, but it is known that the money may not be used for purchasing anti-virals.
Coordinator's Report	Meeting was cancelled due to snowstorm. Request for research to be done on ordering N95 Masks in bulk. Request for Lorenz to send out Satellite phone number to all Health Officers. Request for information on Satellite Radios.	Delmore to research this request Lorenz to forward phone number Delmore to obtain information on satellite radios.	Delmore Lorenz Delmore
HRSA Report	McFarlin reports that there were reports from all of the Consortiums, and that she used the BRAT Newsletter to give any information she could. Among that other topics discussed included: the EPI Model, surge capacity, and who applied for what as far as funding goes. Request for IPS Pandemic Template to be forwarded to all Health Officers	Forward IPS Pandemic Template	Delmore
County Sharing	All of the counties discussed their upcoming Mass Clinic tabletops and functional. Marquette reported on their tabletop that took place earlier in the month. They concluded in Marquette that some work needs to be done on the EOC.
Training Update	EOC Training will take place on September 21 st, all day, at the Sauk County West Square Building. Rhonda Reynolds (Northwest Regional Office) and Pat O’Connor (Southeast Regional Office) will do the training.
New Business	April 19 th-Agri-terrorism/Animal Influenza and the Local Public Health Role 8:30AM-1PM Kalahari Resort and Convention Center Wisconsin Dells, WI July 19 th- Crisis Communication /Basic and Advanced PIO Training
Next meeting	March 22 nd, 2006 at 8:30 A.M. Kalahari Resort and Convention Center
Future meetings	April 19 th at 8:30AM-1PM Kalahari Resort and Convention Center

Motion by McFarlin to adjourn seconded by Lorenz.
Motion carried.