BRAT Consortium #6 Public Health Commission

Date: August 23rd, 2006

Facilitator: Bev Muhlenbeck

Recorder: Jessica Nall

Guest: Mark Hazelboker Juneau County Corporation Counsel, Joe Ruf Columbia County Corporation Counsel, Ben Bult Marquette Corporation Counsel, Kevin Kniess Adams Corporation Counsel via phone, Todd Liebman Sauk County Corporation Counsel, and Lowell Haugen Sauk County Public Health Board Member

Present: Sue McCartney, Bev Muhlenbeck, Linda McFarlin, Barb Theis, Susan Lorenz, Walter Clark, Melissa Delmore, and Jessica Nall

Absent: None

Meeting called to order by Muhlenbeck verification of Open Meeting Law noted.

Approval of the Agenda . Addition of Phase2 Pandemic Funding/Objectives and Electronic Signature Pads under New Business. Motion by McFarlin seconded by Lorenz to approve the agenda. Motion carried.

Approval of the July 26 th, 2006 minutes. Motion by Theis seconded by Lorenz. Motion carried.

Topic	Major Points Discussed	Resolutions and Actions Required	Assigned to	Due Date
Topic	Major Points Discussed	Resolutions and Actions Required	Assigned to	Due Date
EPI Report	No meeting to report on
Budget	Approval of budget: Motion by Theis and seconded by McFarlin
Discussion with Corporation Counsel regarding the termination of the 5 county bioterrorism agreement	How to dissolve the Consortium? First a proposed close out report must be compiled including inventory and all budget information. Then a Resolution will accompany or follow the report. The report should be shared with the Finance Committee for each county in September. Mark Hazelboker will draft the introductory language for the proposed close out report and the Resolution. The plan is to have the Resolution and Close Out Report to the County Boards for each County’s October meeting.	Hazelboker will develop draft and Resolution to forward to Health Officers	Hazelboker
Discussion of what is needed by individual Counties from the Consortium by the end of the year	Clark reports on having the following records/resources available by the end of the year: Training Records for 2003-2006 AARs Training Resources Contract Evidence Assessment Information Physical Inventory (1 st week September) Updated contact list per county Consortium Library Spreadsheet of Archived Materials
Old Business	Most counties still waiting on AARs from Leverich
Coordinator’s Report	Brief discussion about 211-possibly hiring an Executive Director Strubel met with IPS Subgroup about upcoming changes to the IPS Manual Cordova reported that contact names and phone numbers are buried in the plan. The local health departments should devise a contact list that is better accessible and current. Performance measurements were to be completed Aug 18 th Next meeting is September 21 st and is a teleconference Request for Program Coordinator minutes/information and schedule of meetings	Delmore will follow up with Strubel and forward information and schedule	Delmore
Fiscal Agent Report	Muhlenbeck forwarded summary of last meeting Next meeting taking place August 24 th, 2006
HRSA Report	Attendees were broken up into their regions and conducted a Hazardous Vulnerability Assessment Discussions included Triage Tuesdays, presentations by Infectious Control Personnel to clinics, Hospital workplans, HICS (Hospital Incident Command System), and the recent hospital evaluations Theis will forward minutes from the meeting when she receives them	Theis to forward HRSA minutes	Theis
IPS Report	IPS Subgroup meeting to make changes in the IPS Manual-last draft did not include proposed changes Carolyn, Dennis, and Anne Marie are putting all changes from past 2 teleconferences into a new draft of the IPS for review by the IPS Subgroup. Many portions of the IPS Manual need adjustment and clarification
County Sharing	Columbia sent a representative to the SNS Mobile Course and reported that it was very informative. They have an IPS tabletop with their local hospital on September 15 th. Adams had a representative attend the SNS Mobile Course. They have been doing some planning for next year as far as staff. Delmore and Bierle will do an IPS tabletop with their local hospital before the end of the year. Juneau had a staff pandemic tabletop with open discussions including communications and awareness. Concern was expressed on the knowledge of clerical staff in the event of a pandemic. Request for Theis to forward Crisis Communication Policy. Sauk may be changing the location of where their SNS will be delivered. They are considering using the Sysco building.	Theis to forward this policy	Theis
Training Update	EOC Training September 21 st 10:00am-2:00pm Who should attend? Each county should go through their EOC Structure to determine that Special Needs Populations: Training in October Consortium needs a list of Human Services staff to invite Regular BRAT members will be invited as well Command Caller training will be taking place mostly in September Delmore will do test of the Command Caller system in Nov/Dec with each county’s staff	Forward Human Service Staff list to Consortium	All Health Officers
New Business	Phase 2 Pandemic Funding/Objectives -No one has seen the final numbers or objectives Electronic Signature Pads for WIR- The purpose is for the family to sign off, but where would the signature for the nurse go?? This doesn’t eliminate the paperwork/filing. Muhlenbeck contacted Dan Hopfensperger and he is looking for answers.

Motion by McCartney to adjourn seconded by Lorenz.
Motion carried.