Communications Infrastructure Committee

Members Present: Tommy Lee Bychinski, Virgil Hartje, Charlie Montgomery, Don Stevens, Rob Sinklair

Others Present: Tim Stieve, Phil Raab, Richard Meister

1. Meeting called to order by Chair Bychinski at 7:30 a.m. certification of compliance with Open Meeting Law was met.
2. Adopt agenda: Motion by Hartje second by Sinklair to adopt agenda.
   Carried.
3. Adopt minutes: Motion by Montgomery, second by Hartje to approve minutes of last meeting.
   Carried.
4. Election of Officers: Move by Montgomery that the same officers, Bychinski as Chair, Hartje as Vice Chair, and Stevens as Secretary be reelected for the next two years, second by Hartje.
   Carried
5. Public Comment: None
6. Communications: Tim noted he had received a request from Merrimac Communications to install a 1 1/4 inch conduit at the same time we install our conduit in the ground. It was noted that they would have to pay all the cost associated with this installation, including a portion of the engineering cost along Bluff Road. Motion by Stevens, 2nd by Hartje that such work be allowed provided they pay the costs.
7. Business Items:

   Update on Fiber Optics: A report from Ellis McFadzen was presented to the Committee on the fiber construction. Tim noted we now have the Courthouse, LEC and Lake Delton Fiber Nodes installed and running. Next in line is Reedsburg and Happy Hill. These two sites will need to be done somewhat at the same time as the Reedsburg Tower communications shelter needs to be gutted and the fiber and filtering installed, and then must be able to communicate with both Happy Hill and the Courthouse. This will most likely take several weeks to complete the final prep work and then the switch will be planned. We will need to take the Reedsburg site, radios and all, completely off line for a day or two so this will have to be coordinated with dispatch and may need to take place on a Sunday or slower day.

   Hillpoint: All equipment has been delivered to this site and the site work and fencing is complete. This site will be worked on as soon as the Happy Hill Reedsburg switch over is completed.

   Merrimac; Happy Hill; Lake Delton; Hemlock; Sauk City; Courthouse; Nothing new to report.

   Spring Green: Highway Department has completed the driveway and the clearing of the site, Ramakers has completed the soil borings. We are waiting for Sabre to provide the engineering on the tower so that we can bid the construction.

   Review draft of Tower Space leasing: Tim passed out a draft copy of the boiler plate lease. Tim noted that the standard lease would be for a minimum five years plus one renewal for five years. It was discussed that less time could cause loss of revenue along with other issues. It was noted that longer would not be a problem. Tim noted that he would like to have a booklet drafted, most likely for the July Committee meeting, which would include the standard lease, a lease that addresses fiber and conduit infrastructure, individual "tabs" for each tower site as far as the tower space and what each tower is engineered for, what spaces are available and a cover letter that would explain what the County will require/need from all prospective co-locators. Stevens suggested that instead of a five year contract, that we impose a minimum of a five year fee.

8. Next Regular Meeting: June 7th, 2006 at 7:30 a.m. at the Courthouse EMBS Meeting Room.
9. Adjourn: Move to adjourn by Hartje, second by Stevens.
   Carried.

Submitted by: Timothy R. Stieve, May 10th, 2006