Commission on Aging Committee

DATE: Wednesday, April 12, 2006
Place:
Room 213
West Sq. Bldg.

ATTENDANCE: Members present: S. Alexander, B. Bethke, B. Durst, D. Hill, D. McCluskey, L. Puttkamer, J. Stoeckmann, J. Wheeler, R.White

Others Present: T. Vandre, L. Roundy,

ABSENT: None

CALL TO ORDER:

The meeting was called to order by S. Alexander at 8:30 a.m. and was certified in compliance with the Open Meeting Law.

AGENDA:

Motion by J. Stoeckmann, second by L. Puttkamer, to adopt the agenda. Motion carried.

ADOPT MINUTES OF PREVIOUS MEETING:

Motion by R. White, second by D. Hill to approve the minutes. Motion carried.

PUBLIC COMMENT:

None

COMMUNICATIONS:

DEPARTMENTAL UPDATES:

1. Monthly Financial Report: L. Roundy made a presentation of the Life Cycle of an Invoice/Expense. He also presented the Committee Balance Sheet and Committee Budget Report. The Voucher List was distributed and discussed. Motion by B. Durst, second by J. Wheeler to approve vouchers in the amount of $ .
   Motion carried.

   Members expressed that they would like a report which will act as a barometer of where the budget stands and shows all expenses including salaries and expenses.

2. Director's Report: T. Vandre commented on the items under Previous Month Activities/Issues as listed on the April 12, 2006 Department Update which was distributed to Committee Members.

   She also distributed a graphic and basic information about the blending of functions required by an ADRC.

   AgeAdvantAge has developed an activity campaign with brands and promotes the image of the Aging Network called Add LIFE. T. Vandre showed the binder which has been provided to every aging unit and is expected to be used by all aging units to promote our programs. She also presented the final version of the unique Sauk County Commission on Aging logo which has been in development. The Add LIFE set of activities, image, and logo will be combined with the county government dream catcher button and the new COA logo into one new look for all the printed materials produced by the agency.

BUSINESS ITEMS:

Kathy Schauf, Interim Administrative Coordinator, offered some guidance about the goal-setting process in preparation of the Form I for the 2007 budget. She identified the responsibility of Oversight Committees as setting the mission and vision, directing program development, and developing goals. The focus is to think in terms of what is important for the agency to accomplish. The goals may be multi-year. These goals are then given to the Department Head and staff whose responsibility it is to identify the objectives they will accomplish to reach the goal and achieve the intended outcomes.

The Committee expressed that the mission for 2007 should reflect the development of an ADRC serving Sauk County residents and assure that it is congruent with the State's requirements. As part of the Program Summaries the ADRC core services should be referenced and a Prevention Program should be added to capture the work the Department is doing in this area.
Motion by D. McCluskey second by to adjourn with the next regular meeting to be held Wednesday May 10, 2006, at 8:30 a.m.
Motion carried.

Respectfully submitted.

Signed by: Rose White, Secretary