Commission on Aging Committee

DATE: Wednesday, May 10, 2006
Place:
Room 213, West Sq. Bldg.

ATTENDANCE: Members present: S. Alexander, B. Durst, D. Hill, D. McCluskey, L. Puttkamer, J. Wheeler, R.White

Others Present: T. Vandre, L. Roundy

ABSENT: C. Horenberger

CALL TO ORDER: The meeting was called to order by S. Alexander at 8:30 a.m. and was certified in compliance with the Open Meeting Law.

AGENDA: Motion by B. Durst, second by L. Puttkamer, to adopt the agenda.
Motion carried.

ORGANIZATIONAL MEETING:

Commission on Aging Elections were conducted.
Chair: J. Wheeler nominated by R. White, second by ____________. Motion by D. McCluskey, second by ______________ to close the nominations and cast a unanimous ballot for J. Wheeler as Chair.
Motion carried.

Vice Chair: D. Hill nominated by R. White, second by L. Puttkamer. Motion by S. Alexander, second by B. Durst to close nominations and cast a unanimous ballot for D. Hill as Vice Chair. Motion carried.

Secretary: D. McCluskey nominated by S. Alexander, second by R. White. Motion by R. White, second by S. Alexander to close nominations and cast a unanimous ballot for D. McCluskey as Secretary.

AAA Delegates: Nomination by D. Hill, second by B. Durst to recommend appointment of L. Puttkamer as AAA Delegate.

Nomination by S. Alexander, second by L. Puttkamer to recommend appointment of B. Durst as Alternate Delegate.

Nomination by R. White, second by S. Alexander to recommend appointment of D. McCluskey as AAA Advisory Council representative. Motion by D. Hill, second by S. Alexander to close nominations for AAA Delegates and cast unanimous ballots for the nominees. Motion carried.
Establish Regular Meeting Date: Motion by B. Durst, second by L. Puttkamer to establish the regular Commission on Aging meeting date as the second Wednesday of each month at 8:30 a.m.
Motion carried.

PUBLIC COMMENT:

None

COMMUNICATIONS:

None

CLOSED SESSION Since K. Schauf was present, a motion was made by D. Hill, second by B. Durst to amend the agenda and move to item #11 immediately and go into closed session. Motion carried by roll call vote. Reconvened in open session immediately following.

DEPARTMENTAL UPDATES:

1. Monthly Financial Report:
   1. L. Roundy presented financial statement.
   2. Approval of Vouchers: Motion by R. White second by B. Durst to approve vouchers in the amount of $38,908.67. Motion carried
2. Director's Report T. Vandre distributed the May 10, 2006 Department Update and discussed the previous month's activities and highlights.

BUSINESS ITEMS:

T. Vandre distributed and discussed a floor plan proposed by Paragon to augment and recapitulate the workstation furniture in the front office to accommodate the necessary staff and more efficiently and effectively use the space. Motion by R. White, second by D. McCluskey to spend up to $7000 of carryforward funds on the upgrading of the office workstations as proposed.

T. Vandre reported on the public information meeting held in Merrimac. Motion by B. Durst, second by S. Alexander to move forward with the pilot dining center in Merrimac for up to 18 months based on community participation.
Motion carried.

Commission members discussed possible goals for the department in pursuit of a completed Form 1 for the 2007 Budget process. The suggestions which received consensus will be brought back to the Commission in June for formal approval of the Form 1. T. Vandre and the staff will review the goals and produce objectives to achieve the goals.

COMMITTEE REPORTS:

The information from the Continuum of Care Committee was share through the Departmental Updates. No AAA meeting has been held so there is nothing to report.
Motion by S. Alexander, second byD. McCluskeyto adjourn with the next regular meeting to be held Wednesday, June 14, 2006, at 8:30 a.m.
Motion carried.

Signed by: D. McCluskey, Secretary