Executive & Legislative Committee

DATE: Thursday, October 26, 2006
TIME: 9:00 A.M.
PLACE:
meeting room off the Joe Wankerl Cafeteria
Baraboo/Sauk County UW Campus
1006 Connie Rd.
Baraboo, WI

Present: Wedekind, Mielke, Haugen, Huffaker, Griffith, Geimer, Burke, Pleger, Davis, Janke, and Giese.

Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

Motion by Geimer, seconded by Haugen to approve the agenda for today's meeting, as mailed.
Motion carried.

Motion by Geimer, seconded by Giese to approve the minutes of the September 7, 2006 meeting, as mailed.
Motion carried.

Public Comment:

None

Communications:

None

Financial Report:

C. Giese, City Clerk, distributed a report from 1/1/06 to 10/31/06 which indicated an unencumbered balance of $100,653.07.

Maintenance Report and Approval of Bills:

R. Griffith presented the monthly maintenance report and list of bills. Motion by Geimer, seconded by Giese to approve the monthly list of bills in an amount of $3,576.35.
Motion carried.

Griffith noted the entrance sign of the Campus is deteriorating, interim repairs have been made, but a new entry sign will be needed sometime in the future. Discussion followed and it was agreed that estimates for a replacement sign should be sought and returned to the Commission for consideration.

Griffith also distributed a handout which listed the various roof, AC units, and boilers on Campus property buildings, along with the year of installation, cost, installer, size, and 2005/2006 expenses related thereto. He noted the AC unit in the A Building Addition has sustained numerous compressor failures, which began shortly after installation, and have continued, resulting in considerable expense to the Campus. He suggested a letter from the Campus Commission be sent to the Carrier Company asking for a thorough review and resolution to this problem.

Griffith next reported a recurring leaking drain problem exists in one of the mens' rest rooms. Repairs could be made by removing the urinals and surrounding tile or installing replacement PCV pipe through a ceiling entrance; a cost estimate was given of approximately $5,000.00 (not including re-tiling or ceiling replacement). Discussion followed and, based upon his past work experience, Chairperson Wedekind felt the most cost effective repair would be the second option.
Griffith will obtain exact pricing on this repair.

Griffith reported the need to replace three water heaters which were installed in the 1960's. Discussion followed regarding the need to purchase all three heaters, at an estimated cost of $6,000.00 - $10,000.00 (plus wiring). Griffith was directed to further discuss options with potential vendors and report back to the Commission.

Discussion followed and it was noted all of the aforementioned repairs could be paid out of this year's maintenance portion of the Campus budget, as only one scheduled carpeting project remains to be completed before year end. Chairperson Wedekind reminded Commission members that $30,500.00 of unencumbered balance in the 2006 budget is "earmarked" to go into the boiler replacement fund. Motion was then made by Huffaker, seconded by Burke to authorize an expenditure of up to $14,000.00 to proceed with the drain replacement project and purchase of 2 or 3 water heaters, as needed. If additional funds are needed, further approval of the Campus Commission will be sought.
Motion carried.

Commission member Giese expressed appreciation for the list compiled by Griffith and asked if the list could be expanded to include an estimated maintenance year and future costs which may be incurred. C. Davis replied she is working on a data base which will contain more information on large item capital fund projects and will be available for future use by the Commission. A brief discussion followed regarding the creation of a non-lapsing account into which remaining year-end budgetary funds could be deposited to be used for future, capital fund expenditures.

Dean's Report:

Dean Pleger reported on the following items:

• Even though the Baraboo Campus met their enrollment target, the "Institution" (group of two year campuses) significantly missed their enrollment target. This will affect the portion of money available to fund all two year campuses from the UW budget and will impact the Baraboo-UW Campus in some manner. An Emergency Committee has been formed to deal with this issue, which includes a member from the Baraboo Campus.
• The Professional Development Fund (the fund used to cover travel expenses for the entire Campus staff) has a $4,000.00 fund balance, however, this amount has proven to be insufficient to cover necessary costs. In an attempt to alleviate the problem, The Foundation has been asked to add an additional $4,000.00 to the fund, along with money from staff and matching funds from the Friends of the Campus.
• Work continues on a connections program for students with UW-La Crosse. The program would encourage eligible college entrance students to begin their studies at the two year, Baraboo Campus; with no subsequent transfer fee.
• In early January of 2007, The Chancellor's Commission for the Future of the UW Colleges will have a recommendation on the future of UW colleges. The Chancellor will visit the Baraboo Campus on November 20th. Invitations for lunch will be sent to Commission members, with limited seating available.
• A debate between congressional candidates Baldwin and Magnum was recently held in the Campus theater.
• Starting November 2nd, a series of history lectures will take place on Campus. The first lecture will deal with the history of the Badger Army Ammunition Plant, followed by others covering Wisconsin history and archeology. The lectures are open to the public and attendance was encouraged.

Carolyn Davis reported a kickoff meeting of the Dean's search committee has been held and updated Commission members on the timeline regarding same. The committee will forward a recommendation to the UW Chancellor in early February, with the community being given an opportunity to meet final applicants once they have been determined.

Discussion on Living and Learning Center:

The Dean reported phase one of the Living and Learning Center project is moving forward, following his presentation and subsequent vote of support from the Sauk County Board of Supervisors. He noted the authorizing resolution also requires approval from the City of Baraboo and his plans are to present a like presentation to the Baraboo City Council on November 14th. Following their approval, a marketing study will be done by Strang and Associates, after which a review of study results by independent UW personnel will take place. A report on the results from the marketing study will be made to the County Board prior to moving ahead on this project.

Discussion of Policy Regarding the Naming of Facilities:

Chairperson Wedekind informed Commission members he has spoken with Mayor Liston, who feels the naming of any Campus buildings should require approval by both the City and County. Discussion followed regarding creation of a Campus policy on this matter, along with requirements for length of service, financial donations, etc. Dean Pleger suggested a subcommittee be appointed to draft a policy for the Commission's review. Motion was made by *Pleger, seconded by Burke to name the following individuals to serve on the subcommittee:

Marcy Huffaker, Anne Burke, Carolyn Davis, Lowell Haugen (volunteer at-large).
Motion carried.

Commission members encouraged inviting both the Mayor and County Board Chairperson to subcommittee meetings as well.

Motion by Mielke, seconded by Geimer to set the next, regular meeting date for Thursday, November 16, 2006 at 9:00 A.M.
Motion carried.

Motion by Geimer, seconded by Haugen to adjourn. Motion carried and the meeting adjourned at 10:10 A.M.
Motion carried.

Respectfully submitted: Beverly J. Mielke, Sauk County Clerk, Secretary

* Correction was made at the November 16, 2006 meeting: Dean Pleger is not a voting member of the Campus Commission and does not have the authority to make a motion. Chairperson Wedekind will address this issue at the December Campus Commission meeting.