DATE: April 11, 2006
Members present: Al Dippel, Joan Fordham, Tommy Lee Bychinski, Tom Kriegl, Bill Wenzel
Others present: Kerry Beghin, Kathy Schauf, Carol Gasser, Pat Carignan, Tim Stieve, Lowell Haugen, Todd Liebman
Chairman Dippel called the meeting to order at 8:15 a.m. Certification
that the open meeting requirement was met. Motion by Wenzel,
second by Bychinski to adopt the amended agenda. Motion carried.
Motion by Fordham, second by Wenzel to approve the minutes
from previous meetings.
Motion carried.
None.
None.
Carignan updated the Committee on departmental activities,
including preparing to take tax deeds on delinquent properties.
Motion by Bychinski, second by Fordham, to approve the payment
of the Treasurer's invoices in the amount of $8,616.99.
Motion carried.
Beghin and Carignan discussed elimination of many of the thirteen
petty cash accounts throughout the County and creation of one
central account in the Treasurer's office. Motion by Wenzel,
second by Fordham to work with departments to eliminate all
unnecessary petty cash accounts and create a central petty
cash administered by the Treasurer.
Motion carried.
Supervisor Haugen has drafted a resolution rescinding the mandate that County Board and Committee pay be made by direct deposit. The Executive & Legislative Committee voted on April 4 to not forward this resolution to the County Board. The E&L Committee felt there could be bad precedent set for one or a group of Supervisors who disagree with a resolution that was adopted by a majority of the County Board to bring forward contradictory resolutions. Supervisor Haugen felt this mandate invaded his privacy, and he does not like mandates. Corporation Counsel Liebman stated that the forms are not illegal. It was the consensus of the Committee to not forward Supervisor Haugen's resolution by the County Board at this time.
Equipment to handle 911 calls in the dispatch center is aging
significantly and in need of replacement. There are not enough
funds budgeted in 2006 to complete the dispatch center upgrades,
but the shortfall can be reallocated from boiler system upgrades
that were less expensive than anticipated. Motion by Fordham,
second by Wenzel to approve reallocation of $12,000 from the
boiler project to dispatch center upgrades.
Motion carried.
Liebman noted that he did not have a legal objection to proposed
revisions; however, he did question the minimum level of working
capital. The Committee discussed other county, private entity,
and best practice working capital levels. Motion by Fordham,
second by Wenzel to set Sauk County's working capital level
at 20%. Motion carried. Motion by Wenzel, second by Fordham
to approve the amended policy for report to the County Board
in April.
Motion carried.
The Executive & Legislative Committee asked that the Finance Committee consider a financial policy regarding the decision process for projects and/or issues with major policy, social or financial impacts. Schauf and Beghin will query other counties to see if others have policies or procedures in place to address this and report back.
Motion by Fordham, second by Bychinski to approve the credit card for the Veteran's Service Officer.
Motion by Wenzel, second by Fordham, to approve the resolution
designating unreserved funds as of December 31, 2005 and forward
to the County Board for approval.
Motion carried.
Beghin updated the Committee on activities of the department
for the past month, including upcoming projects and issues.
Audit will begin April 17. Motion by Fordham, second by Kriegl
to approve the payment of Accounting invoices in the amount
of $3,047.10, county invoices in the amount of $3,168,785.16,
and the annual report.
Motion carried.
Motion by Bychinski, second by Wenzel to adjourn.
Motion carried.
The next regular Finance Committee meetings will be April 18 and May 9.
Respectfully Submitted: Joan Fordham, Secretary