Others present: Kerry Beghin, Kathy Schauf, Pat Carignan, Corene Ederer-Sklar, Lowell Haugen, Todd Liebman, Darlene Hill, Jeanne Leeck, Lisa Buttonow, Jim Daniels, Paul Endres, media
Vice-Chairman Kriegl called the meeting to order at 8:30 a.m.
Certification that the open meeting requirement was met. Motion
by Bychinski, second by Fordham to adopt the agenda. Motion
carried. Motion by Fordham, second by Wenzel to approve the
minutes from previous meetings.
Motion carried, with Krueger abstaining since he was not yet a member
of the committee.
None.
Letter regarding payment processing. The County has followed long-standing payment approval processes.
Elect Chairperson - Motion by Wenzel, second
by Fordham to nominate Bychinski for Chairperson. Motion by
Fordham, second by Wenzel to close nominations and cast a unanimous
ballot.
Motion carried.
Vice-Chairperson - Motion by Krueger, second
by Fordham to nominate Kriegl for Vice-Chairperson. Motion
by Krueger, second by Fordham to close nominations and cast
a unanimous ballot.
Motion carried.
Secretary - Motion by Krueger, second by
Fordham to nominate Wenzel for Secretary. Motion by Krueger,
second by Fordham to close nominations and cast a unanimous
ballot.
Motion carried.
Supervisor Haugen felt it is a violation of his rights to
be required to have direct deposit. Commission on Aging Committee
member Darlene Hill noted that she did not want direct deposit
for her County payments. Fordham felt the County Board should
not be more restricted than County departments. The Committee
emphasized that the focus is on consistent treatment of all
payroll payments between County Board members and departments;
it is not a matter of allowing dissent to compromise the will
of the Board. Motion by Krueger, second by Kriegl to forward
a resolution in June to the County Board rescinding the resolution
making direct deposit mandatory.
Motion carried.
Motion by Fordham, second by Kriegl to forward the resolution
to the County Board.
Motion carried.
Departments' mission, vision, goals and objectives have been drafted and had a technical review by administration to encourage that good information is being given to the County Board to make decisions. Sales tax for 2006 is above projections, and it is being monitored carefully. For September, the time allotted for reviewing department budgets will be reviewed. The public budget forum is scheduled for Tuesday, June 6 at 6:00 p.m. A taxpayer protection amendment was adopted by the legislature with state limits, but further restrictions on local governments were not adopted in this session.
The Health Care Center (HCC) has prepared a report of receivable balances. The HCC software is not the best available, but work-arounds have been developed. The Solid Waste facility has also summarized the remainder of the accounts receivable from the closure of the facility. Amounts were written off in 2005 and represent receivables going back to the mid-1990's.
The Committee discussed the reasons for departments that exceeded
their 2005 budgets. Motion by Krueger, second by Kriegl to
transfer funds from the Child Support to the Court Commissioner
budget to cover that overage.
Motion carried.
Motion by Krueger, second by Wenzel to approve the resolution
with the remaining overdrawn departments funded by a transfer
from the contingency fund.
Motion carried.
Schauf and Beghin queried other counties to see if others have policies or procedures in place to address this, and none reported that they have these type of policies in place other than capital improvement programs. General guidelines for handling of major issues or purchases outside the normal course of business will be drafted for Finance and Executive & Legislative Committee review.
Carignan updated the Committee on departmental activities,
including sending 101 letters on tax delinquent properties.
Motion by Fordham, second by Kriegl, to approve the payment
of the Treasurer's invoices in the amount of $565.09.
Motion carried.
Beghin and Carignan discussed elimination of many of the thirteen petty cash accounts throughout the County and creation of one central account in the Treasurer's office. It was the consensus of the Committee that the Treasurer's mission, vision, goals and objectives were acceptable.
Beghin updated the Committee on activities of the department
for the past month, including upcoming projects and issues.
Audit is completed and went very well overall. Motion by Fordham,
second by Kriegl to approve the payment of Accounting invoices
in the amount of $145.09 and county invoices in the amount
of $2,329,470.45.
Motion carried.
It was the consensus of the Committee that the Accounting Department's mission, vision, goals and objectives were acceptable.
Motion by Bychinski, second by Wenzel to adjourn.
Motion carried.
The next regular Finance Committee meeting will be June 13.
Respectfully Submitted: William F Wenzel, Secretary