Human Services Committee

DATE: Meeting: January 9, 2006
TIME: 5:00 p.m
PLACE:
County Board Room
Baraboo, WI

Members Present: Alexander, Stoeckmann, Vertein, Earl, Vaillancourt, Dippel, Bowers, Endres, Fordham

Members Excused:

Members Absent: None

Others Present: Orth, Brattset, Horkan, Arnold, Hebel

Chair Alexander called the meeting to order and certified compliance with the Open Meeting Law.

Motion by Dippel, seconded by Endres to adopt the agenda.
Motion Carried.

Motion by Fordham, seconded by Bowers to approve the minutes of the previous meeting.
Motion Carried.

Communications:

None

Business Items:

  1. Review and Approval of Monthly Vouchers: Horkan distributed the monthly voucher report .(See attached) The report was reviewed by Endres and it was noted that salary and benefits were up due to the fact that in January 2006, there was an extra payment, which was for catching up in 2005. In addition, the CSSW contract will be billed at actual, therefore, reconciled for the remainder of 2005. The institution line was high this month and this also reconciles with December of 2005. The W-2, CWCAC, handed in year end vouchers. Motion by Endres, seconded by Stoeckmann to accept vouchers in the amount of $1,933,170.46. Brief discussion. Bowers had some questions regarding year end reconciliation which were answered by Horkan in describing the year end allocations. Horkan noted this is not an unusual amount and that salaries and benefits fluctuate due to the number of pay days in a year. Motion Carried.
  2. Proposed Promotion to Fill Staff Accountant Vacancy: Orth reported that Staff Accountant, Dan Hirst, resigned. Stephanie Box has been recommended by Horkan to replace Dan Hirst as Staff Accountant. Motion by Dippel, seconded by Bowers to accept Stephanie Box as Staff Accountant. Motion Carried.
  3. Addition of Two Long Term Care Grant Funded Positions: Orth noted that the two Long Term Care Grant funded positions are project positions per discussion at last month's meeting. These positions include a full time nurse and social worker to work on ICFMR Down sizing and state initiatives for community placement. Orth noted that the state has approved the grant for a one year period. Motion by Fordham, seconded by Vaillancourt to approve the addition of two Long Term Care Grant funded positions. Brief discussion followed with Alexander asking if the funding would be provided in the future. Orth indicated that these are startup funds and that the positions will be intended to support themselves in time through increased revenues. Motion Carried.
  4. 2006 State/County Contract Addendum: Horkan distributed the State/County contract comparison to budget. (See attached) She reviewed the details. Noted was the fact that there was a 40% reimbursement from the state on TPR cases. In addition, Youth Aids is slightly down from last year. The state figures some of the contracts on 2004 figures and adjusts throughout the year. W-2 figures are a result of consortium figures. Motion by Endres, seconded by Dippel to approve. Motion Carried.
  5. 2005 Year End Update: Horkan reviewed the 11/05 volatile line report. (See attached) It is projected that due to an increase in institutional care and alternative care (see attached), the overall projection for 2005 at this time, is favorable to budget at about $25,000-$50,000. More information will be forthcoming as December 2005 figures are calculated in detail.

Department Updates:

  1. Adult Protective Services Presentation : Mary Jane Arnold, social worker, in Adult Protective Services, reviewed adult protective services at Sauk County Department of Human Services. Reviewed were various statistics and pamphlets regarding adult protective services. In addition, there were explanations of elder abuse reporting and definitions. Services provided by Sauk County Department of Human Services were also reviewed.
  2. County Board Approval of Children's Waiver Position: Orth reported that the Children's Waiver social work position, as an 18 month project position had begun. Personnel and Finance Committees, as well as the Human Services Board has approved this as a project position with review in 18 months from start to assess whether or not it would become a permanent position.
  3. Continuum of Care Committee: Endres reported that the committee had voted 9-2 to build a new nursing home and in addition, have the committee look at the continuum of services. In January 2006, the report will be reviewed for the Board and subsequent to that, the full County Board will get an opportunity to think about the recommendations of the committee prior to a full County Board recommendation for a resolution to go ahead as proposed.
  4. Medicaid Transportation: Orth reviewed the Medicaid Transportation Broker Initiative by the state and updated on this topic. WCHSA has viewed this as a concern in that there are local services in place and discussions of the relative pros and cons the proceeding have not taken place as well as the potential for there being a gap in services between local provided services and potential regional brokers for these services. Orth indicated that he would keep the Board updated as new developments occur.
  5. Energy Services Contract Performance Measures: Orth handed out the final performance measures for Energy Services contract. (see attached) These had been discussed previously and this is the final draft.
  6. Comprehensive Community Services Grant: Brattset reported on the Comprehensive Community Services Grant RFP by the state. These are one time start up monies for counties to begin Comprehensive Community Services (CCS). Brattset reported that Sauk County Department of Human Services has applied for a $40,000 grant to include monies for consumer focus groups, training, and stipends for coordination committee members. The grant awards will go out sometime the end of January 2006 and the result will be shared with the Board subsequent to that date.
  7. eWiSACWIS Quality Improvement Committee: Orth reported that the eWiSACWIS process in the state recently has undergone some changes that could improve the system. The state has contracted with a computer consultant to review the system and to focus more on user friendliness.
  8. Department Update Form: Orth reviewed the Department Update form (see attached). He will suggest that this form be reviewed quarterly and that each quarter the outcome measures and consumer evaluations be reviewed.

Motion by Bowers, seconded by Earl to adjourn.
Motion Carried.

The next meeting of the Sauk County Human Services Board is scheduled for Monday, February 6, 2006 at 5:00 p.m.

Respectfully Submitted: Beverly Vertein