Management Information Systems Committee

DATE: January 11, 2006

The MIS Committee was called to order at 5:00 p.m., Wednesday, January 11, 2006 by Stoeckmann.

Members present: Gaalswyk, Krueger, Netzinger, Stoeckmann and White.

Others Present: S. Pate, K. Schauf

Motion to adopt agenda by Netzinger, seconded by Gaalswyk. Agreed on by committee.
Motion carried.

Motion to adopt minutes by Gaalswyk, seconded by White. Agreed on by committee.
Motion carried.

Communications

None

Appearance by Kathy Schauf, Interim Administrative Coordinator

Schauf updated the committee on the strategic planning process. She advised that four ad-hoc committees had been created to address the top four issues identified by the County Board in the initial planning sessions. Each of these committees have, or will be, reporting back to the full Board with their recommendations. Schauf invited the committee members to provide any input they may have regarding this process or the recommendations that result from it. She also advised the committee of some of the changes that are being implemented as a result of the process: Standardized internal reporting, revised board training and manuals outlining process and procedure for new board members.

Review of 2005 MIS projects and budgets - Pate provided a report that outlined the current status and budget for the large projects undertaken by the MIS department in 2005. Discussion followed.

MIS Dept. Update - Pate explained to the committee that a new format would be used for the monthly departmental report. This report will outline the goals set forth on budget form 1. Each month the committee will be presented with a copy of the new report outlining the progress being made toward each of the goals listed. Additionally the report will outline issues currently being addressed by the department and upcoming issues.

2006 Goals outlined:

  1. Develop Statistical Measurements
  2. Improve End User feedback
  3. Develop new employee training program
  4. Continue to expand web capabilities
  5. Continue the integration of related business functions among departments
  6. Continue to Improve user awareness of system capabilities and function
  7. Continuation of network infrastructure upgrades.
  8. Continue to improve MIS personnel knowledge through on going formal technical training
  9. Develop disaster recovery plan for Information Systems

Krueger requested that one of the 2006 priorities for the department be more involvement with the configuration and maintenance of the fiber optic equipment. He believes that MIS involvement in the project will provide additional resources for the County in maintaining this network.

Motion to approve vouchers by Krueger, seconded by Gaalswyk. Agreed on by committee. Motion carried.

Next meeting scheduled for February 8, 2006, at 5:00 p.m.

Motion to adjourn by Gaalswyk, seconded by Krueger. Agreed on by committee. Meeting adjourned.

Respectfully Submitted: Rose White, Secretary Date