Management Information Systems Committee

The MIS Committeemeeting was called to order at 5:00 p.m., Wednesday, March 8, 2006 by Stoeckmann.

Members present: Krueger, Netzinger, Stoeckmann and White.

Others Present: S. Pate

Pate handed out amended agenda.
Motion to adopt amended agenda by White, seconded by Krueger. Agreed on by committee.
Motion carried.

Krueger made a motion to add to last month's minutes by adding in the comments that he wanted it known that he believed in maximizing benefits to the County's residents in reference to the Communications Infrastructure.

Motion to adopt amended minutes by Netzinger, seconded White. Agreed on by committee.
Motion carried.

Communications

Netzinger sat in on E&L Committee meeting. Discussion focused on getting agendas posted to website in a timely fashion. Rules of the Board were discussed and there are members that want to change them. There was also discussion at that meeting to eliminate the MIS Committee. The Finance Committee would be the committee that MIS would report to. Discussion followed.

Consideration of a Resolution

Public Health software. Pate explained how this software would work. The license agreement is on a monthly basis. The overall cost would be $22,200/2 years. This software would not be using any levy funds. Stoeckmann asked if this cost may be allowable by Medicare. Discussion followed.
Motion to approve Resolution by White, seconded by Netzinger. Agreed on by committee.
Motion carried.

Discussion of 2007 MIS Budget Priorities

Pate explained that the focus in the past few years has been on maintenance. Discussion followed. The committee recommended the following priorities:

1. Maximize the utilization of existing technology and communications resources
2. Work toward better standardization of automated business processes and reporting across county departments
3. Work toward the better integration of communications and information technologies
4. Provide more timely information that is more readily available
5. Work to improve overall governmental efficiency

Review of 2005/2006 MIS budget carry forward requests

Pate provided a list of carry forward requests for technology projects for all departments. Upon review the committee recommended several changes. Motion to approve carry forward requests with recommended changes by Netzinger, seconded by Krueger

MIS Dept. Update

Previous Month Activities / Issues

• Demos for e911 systems
• Preliminary review of Black Berry Implementation
• LandShark issue
• Meeting with Visionair VP regarding implementation issues
• Data Center rewire by Hill's Electric
• Installation of UPS system
• Development of End User feedback system
• Preliminary testing of Meetings and Agendas system
• Training on Contracts System for Corp. Counsel
• Copier Scanner Purchase for Corp. Counsel

Upcoming Activities / Issues on the Horizon

• Lotus Notes Client Upgrades
• KRONOS Site Survey
• New Meetings and Agendas System Beta Testing
• Visions Jail & CAD Module upgrades
• Visions RMS MR3 patch
• End User Feedback System Implementation
• Disaster Recovery Documentation
• Data Center Move
• Training Room Setup

Motion to approve February 2006 vouchers by Krueger, seconded by White. Agreed on by committee.
Motion carried.

Next meeting scheduled for April , 2006, at 5:00 p.m.

Motion to adjourn by Krueger, seconded by Netzinger. Agreed on by committee. Meeting adjourned.

Rescpectfully Submitted: Rose White, Secretary Date