Management Information Systems Committee

DATE: April 12, 2006

The MIS Committee meeting was called to order at 5:00 p.m., Wednesday, April 12, 2006 by Stoeckmann.

Members present: Gaalswyk, Krueger, Netzinger, Stoeckmann and White. Guests: K. Fults, T. Stieve

Others Present:

S. Pate

Call to Order by Chairperson Stoeckmann. Motion to adopt agenda by Netzinger, seconded by Gaalswyk. Agreed on by committee. Motion carried. Motion to adopt last month's minutes by White, seconded by Netzinger. Agreed on by committee. Motion carried.

Communications

None

Consideration of Resolution

(Sheriff's Dept.) Authorization to Accept Grant from State of Wisconsin Office of Justice Assistance for a Wisconsin Justice Information Sharing Program (WIJIS)
Fults came to meeting to explain this to the committee. This system will allow communication between other counties. Visionair will create an interface to allow other agencies to access information on arrested individuals. This interface would only allow parts of data to be visible to other counties. This would only be available to law enforcement agencies. A grant from the state that would cover most of the cost of the installation. There would be no cost to the County this year but subsequent years would cost $7200.00 for maintenance. Motion to approve resolution by Krueger, seconded by Netzinger. Agreed on by committee. Motion carried.

Consideration of Resolution

(EMBS) Authorization to Contract with AT&T Global for the Purchase and Installation of 9-1-1 Phone System Equipment. T. Stieve appeared before the committee to explain what this was for - to update and upgrade existing system used by Dispatch that would allow dispatchers to recognize and locate cell phone numbers more easily. Current system needs to be upgraded anyway because of recent breakdowns. This resolution will allocate $118,043.12. This money has to be paid up front and then vouchers from the state will be given out over the next couple of years to reimburse the county. Annual cost will be $38,000/yearly compared to the current cost of $6,000/yearly. Motion to approve by Netzinger, seconded by White. Agreed on by committee. Motion carried.

Review of 2005/2006 MIS budget carry forward requests

Pate handed out revised list for information to the committee.

Discussion of Proposed Changes to the Rules of the Board

Pate explained that the changes will not affect the MIS Committee.

Departmental Update

Pate summarized the current issues the department is working on:

• e911 System Recommendation
• Acquired BlackBerry Equipment & Software
• Resolved Doc Issue with LandShark
• Unapproved Minutes Mailbox Implementation
• Documentation of a Standard Helpdesk Processes and Procedure
• Beta testing of Meetings and Agendas system
• Setup of Copier Scanner system for Corp. Counsel
• Lotus Notes Client Upgrades for: Personnel, Accounting, Corp. Counsel & Building Services
• Worked with KRONOS on Site and Interface Surveys

Discussion Followed.

Review and Approval of Vouchers

Motion to approve by Krueger, seconded by Netzinger. Motion Carried

Next meeting scheduled for May 10, 2006 at 5 p.m.

Motion to adjourn by Krueger, seconded by Netzinger. Agreed on by committee. Meeting adjourned