Management Information Systems Committee

DATE: October 11, 2006

The MIS Committee meeting was called to order at 5:00 p.m., Wednesday, October 11, 2006 by Chairperson Stoeckmann.

Members present: Huffaker, Gaalswyk, Netzinger, Sinklair, and Stoeckmann

Guests: Schauf and Krueger

Others Present: S. Pate

Motion to adopt agenda by Gaalswyk, seconded by Sinklair. Agreed on by committee. Motion carried.

Motion to adopt minutes from previous monthly meeting by Gaalswyk, seconded by Netzinger. Agreed on by committee.
Motion carried.

Communications

None

Grievance Procedure

Schauf and Krueger appeared before the committee to discuss changes to the Grievance Procedures by request of the Personnel and Health Care Center Committees. Handouts were given which flowcharted the process for employee grievances. Schauf also handed out Ordinance Chapter 13, which explains that non-represented employees have same rights as union employees. Krueger explained that email is not an acceptable way to communicate a grievance thus the revised procedure outlines that all grievances must come in letter form. Discussion followed.

Board Development Action Items.

Schauf handed the outlines to committee members. It is now up to the Committee to decide what is a major issue. There is a developed reporting format that will be filled out by dept. heads. Krueger believes that this process will allow the Board to be fully informed before voting on an issue.

Committee agreed to go into Closed Session. Roll call vote - All members present. Pate and Ameri excited meeting. Board reconfened after 10 minutes.

Review Surplus Computer Donation Request

Merry Berg's request for a pc for the Boy Scout's was reviewed by the committee. Motion to accept by Netzinger, seconded by Gaalswyk. Agreed upon by committee.

2007 MIS Budget Update

Pate explained last month Finance Committee reviewed Budget requests - Security item was suggested to be cut but explained the necessity of this budget item and the Finance Committee approved it.

MIS Dept. Update

• Kronos Project - time clocks tested and are working, staftt at HCC is in training
• Meeting with Wipfli consultants
• Mtgs. And Agendas System is completely functional
• Application planning for Co. Properties Application
• Data Center - move still in progress, IBM needs to be here for AS/400 move
• Help desk - same as last year this time
• Preparing for surplus equipment auction on October 20th

Upcoming Activities

• Kronos test payroll
• Evaluate Mtgs. and Agendas usage
• End User Feedback system Implementation
• Disaster Recovery Documentation
• Training Rm. Setup
• Development of a Co. Properties System

Motion to approve vouchers by Gaalswyk, seconded by Huffaker. Agreed on by committee.
Motion carried.

Next meeting scheduled for November 8, at 5p.m.

Motion to adjourn by Netzinger, seconded by Sinklair.

Respectfully Submitted: Marcy Huffaker, Secretary