DATE: Thursday, October 12, 2006
PLACE:
Room 213
T. Meister, P. Tollaksen, S. Alexander, H. Netzinger, J. Stoeckmann
M. Krueger, K. Schauf, M. Koehler, J. Briggs, M. Hafemann, B. Mielke, J. Prantner, W. Steinhorst
The meeting was called to order by Chair T. Meister at 1:30 P.M. and was certified to be in compliance with the Open Meetings Law.
Motion by S. Alexander, second by J. Stoeckmann to adopt the agenda.
Motion carried.
Motion by S. Alexander, second by P. Tollaksen, to approve the September
11, 2006, regular business meeting minutes of Personnel as distributed.
Motion carried
None.
M. Krueger, County Board Chairperson and Administrative Coordinator K. Schauf appeared before the Committee to discuss the County's non-represented employee grievance procedures. Copies of a flow chart which had been created were distributed, along with the corresponding text from the Personnel Ordinance. The County Board Chairperson and Administrative Coordinator have met with the various oversite committees to discuss the policy. Schauf said suggestions had been made to exchange to the two dialogue boxes of the chart to provide greater clarification of the time sequence of events (see attachment). Chairperson Krueger and Administrative Coordinator K. Schauf have met with each of the Oversite committees to explain the procedure involved and to disseminate information and gain feedback.
Administrative Coordinator, K. Schauf then provided an update to the Committee regarding the "County Board Reporting" format for utilization by departments and the oversite committees to provide effect more effective communication and exchange of vital information between the County Board and the departments. Specifically, amendments to county established policy and the issues surrounding them.
Chief Deputy, Joseph Prantner came before the Committee to request a change in the Sauk County Code of Oridnances, Chapter 13.51(6) to increase the percentage of sick leave conversion from sixty to one hundred percent upon retirement. The Chief Deputy explained that he was not requesting the conversrion increase for himself, but for all of the nonrepresented law enforcement employees. Prantner went on to state, "the employees of the Sheriff's Department are not special, but they are different." Prantner verbally provided examples of the differences he saw between law enforcement employees and other county positions. The Cheif Deputy was thanked for his time and told he would be notified of the Committee's decision.
Motion by J.Stoeckmann , second by T. Meister to deny the request of J.
Prantner regarding amemding S.C.C.O. chapter 13.51(6). Further the letter
of denial sent by the Personnel Director should emphasis this is not an
issue of one individual but rather a policy change which will be reviewed
by the Committee during the Committee's upcoming review Chapter 13, in
its entirety.
Motion carried.
A request has been received to extend the personal leave of an employee
in the Sauk County Sheriff's Department for an additional thirty (30) days.
Concerns regarding staffing requirements, potential impact to other staff
and overtime were discussed. Motion by P. Tollaksen, second by S. Alexander
to deny the Personal Leave extension.
Motion carried.
The Personnel Director notified the Committee that negotiations with
the health insurance provider for the County have been completed for the
2007 budget year. Dean Health is requiring an eight (8) percent increase
in the premiums versus the anticipated double digit figure orginally discussed,
this will result in a reduction to the projected annual budget of $107,000.00.
Motion by J. Stoeckmann, second by H. Netzinger to approve the 2007, Dean
Health Plan to the full CountyBoard for adoption.
Motion carried.
M. Koehler distributed an activity report for the month of September,
noting meetings, and special issues and projects. The report also listed
the recruitment activities, terminations, leaves of absence and uti proposed
2007 Personnel Department budget. Koehler noted the budget included the
elimination of one half-time relief worker position and the elimination
of the Personnel Manager position at the Health Care Center. Koehler noted
the resignation of the recent Personnel Manager coincided with the budget
process and plans to create a more centralized Personnel/Human Resource
Department. Motion by S. Alexander, second by P. Tollaksen to approve the
2007 budget as presented.
Motion carried.
Activities for the past month were reviewed. A monthly voucher statement was not available because of the early date of the committee meeting.
Motion by J. Stoeckmann, second by P. Tollaksen to adjourn until 1:30
P.M., Thursday, October 12, 2006.
Motion carried.
Respectfully submitted: Scott Alexander, Secretary
Non-Represented Employee Grievance Procedures : SCCO 13.14 and 13.15
*All grievances and/or complaints must be in writing, signed and dated by employee. Electronic mail will not be considered written documentation for purposes of this policy.