Property & Insurance Committee

DATE: January 9, 2006

Members Present: Virgil Hartje, Al Dippel, Larry Volz, Marty Krueger, Katherin Zowin

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Ann Burton, Brian Bridgeford, Baraboo News Republic

1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Dippel, second by Volz to approve agenda.
   Carried.
3. Adopt Minutes: Volz questionned motion made at last month’s meeting about not acting on the sale of a strip of County land in the Town of Delton. Zowin explained that it was felt that nothing should be done until the Hwy 12 project is completed. Motion by Dippel, second by Zowin to approve last month’s minutes.
   Carried.
4. Public Comment - no public comments
5. Communications - Hartje received a letter from the Baraboo Area Senior Citizen Organization, Inc. which he shared with Tim Stieve and the Committee, the letter being a follow-up of the discussion at the December Property meeting, at that time the Seniors were looking for land to purchase, and their letter is worded in such a way as to suggest that this is a go ahead with the purchase of County property. Stieve will draft a letter to them reiterating last month’s discussion so that there are no missunderstandings.
6. Business Items
   1. Treasurer’s Report - Ann Burton reported that the 3 properties approved for selling at last month’s meeting have been sold. A map was handed out showing the parcels near the Landfill which will not be sold. Dellwood property update - 44 lots out of 109 have been purchased and a few more letters were sent.
   2. Nextel wants to put a metal framing “sled” and antenna panels on top of the West Square building. Stieve would like to keep moving forward on this and put the final documents together. He is waiting for the final drawings from Nextel. Motion by Dippel, second by Volz to have Stieve move forward with Nextel so that a resolution can be prepared.
      Carried.
   3. Stieve handed out the 3rd Avenue apartments report and discussion ensued on recent repair costs totalling $4,632.48. The Committee felt that the Housing Authority should notify Building Services before making any major repairs. Motion by Krueger, second by Volz to have Tim Stieve correspond with Sauk County Housing Authority, setting a limit of $1,000 for repairs at the 3rd avenue apartments property.
      Carried.

      There was also discussion on repairs at the Health Care Center.

7. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report - Updated OSHA 300 logs; attended department head meeting; investigated 2 highway department injuries and set up light duty; ordered safety supplies; did respirator questionnaire on EMBS staff; performed lock out/tag out audit with building services staff; worked on 8 workers’ comp cases & 3 open liability cases; performed ergonomic evaluation on human services and accounting staff; helped check on smell at Reedsburg human services; filed claim from highway on accident and worked with carrier; sent the drivers license checks for County to Wisconsin Mutual; received certificates of insurance for human services therapists; received our dividend check from Wisc Mutual for 2004; attended highway field supervisors meeting; started checking on setting up chain saw safety training for highway employees.
   2. Review and approval of deductibles - no deductibles to report
   Departmental Updates - Tim Stieve, Buildings & Safety
   1. Monthly Report - spent approximately 6 hours on phone problems, adds and changes.

      The third floor courthouse remodel project started January 3. Two minor changes will be made, one for a $400 credit to change to a smaller light circuit panel and one for changes in the door hardware and adding door closers for a cost of $1,036.

      Stieve will check to see if the VARC expansion project meeting is still set for Jan. 17 and if so Krueger will attend.

      The Probate filing system - the vendor is making the necessary adjustments so things can move forward. Department heads have been notified of the available book shelves. A few units have been tagged by 2 departments. Any remaining shelves will go to public bid.

      Carpeting arrived last week, adhesive is due in this week.

      Tower Update - Hillpoint has to get 3 legs, which are in. The erection of this tower will take place this Thursday at 8:30 a.m. The Spring Green site purchase was approved and Stieve is waiting for the certified survey map from the town. Stieve met with the fiber optic people and training will be set up soon so that our people learn how to operate it. An MIS employee will also be trained. Zowin questionned the full use of the towers and Stieve stated that the fiber optic will be used by the County network and there also exists the possibility of leasing tower space and dark fiber

      Stieve mentioned that he Lutheran Social Services has not had a chance to go through the Shelter Care Facility, but they hope to prior to the February meeting.

   2. Review and Approval of Vouchers - Motion by Krueger, second by Dippel to approve the monthly vouchers totalling $65,498.70 for December 2005 and $1,745.60 for 2006.
      Carried.
8. Next meeting: Monday, February 6, 2006
9. Meeting adjourned at 8:45 a.m. Motion by Krueger, second by Zowin.
   Carried.

Respectfully submitted by: Cynthia Engelhardt, January 9, 2006