Property & Insurance Committee

DATE: February 6, 2006

Members Present: Virgil Hartje, Al Dippel, Larry Volz, Marty Krueger, Katherine Zowin

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Sue Nagelkerk, UW Extension; Lerna Mae Weise, Neah Lohr, Marlene Schulte and Betty Waldeinger of Home & Community Education

1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Dippel, second by Volz to approve agenda. Carried.
3. Adopt Minutes: Motion by Zowin, second by Dippel to approve last month's minutes. Carried.
4. Public Comment - no public comments
5. Communications - no formal communications.
6. Business Items
   1. Treasurer's Report - Pat Carigan reported on the Dellwood properties, to date 47 out of 109 lots have been purchased. Report was also given on the Reedsburg properties owing back taxes, Bible Baptist Church has paid and payment arrangements have been agreed upon with the property owner on Country Court Drive.
   2. The representatives from Home and Community Education explained their mission statement and their upcoming gardening program which is set for April 1, 2006. They use all available meeting rooms and requested the use of the County Board Room for that day. Discussion followed on meeting room use and policy. The group does have a copy of the policy and acknowledged responsibility for the condition of the room being used. Motion by Volz, second by Krueger to let the Home and Community Education group use the County Board Room on April 1, 2006. Carried.
   3. The Committee acknowledged receipt of a copy of a letter written by Kathy Schauf to the Sauk County Housing Authority regarding the Management Agreement and addressing the issue of major repairs without approval by designee. Motion made by Krueger, second by Dippel to approve the Agreement. Carried.
7. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report - Posted OSHA 300 logs for 2005; checked on Highway sanders; investigated Sheriff's department accident; ordered safety supplies; attended Highway Commissioner Convention, tested driving simulator designed for Highway and Sheriff's departments; set up April Highway Safety Day for Mine Safety; worked on 12 workers' comp cases and 4 open liability cases; worked on Employee Health Fair; worked on annual report for budget; worked on questions re legal endorsement; worked on past worker's comp case going to administrative judge; reviewed sexual harassment training CD from Sentry Insurance; set up Chain Saw Safety in the fall from WCM, for us to host at no cost; met with Public Health Home Care nurses re proper accident and injury procedures; received $55,377 from WCM for deductible fund refunds.

      Committee talked about driver training for the Sheriff's department and Gruber will be meeting with them next week. Discussion took place on the driving simulator program, the cost of it and how both Highway and Sheriff's department could use it. Gruber suggested sharing this program with several other counties, thereby sharing the cost. He will get more information for next month's meeting.

   2. Review and approval of deductibles - no deductibles to report

   Departmental Updates - Tim Stieve, Buildings & Safety

   1. Monthly Report - spent approximately 3 hours on phone problems, adds and changes. The 3rd floor remodeling project is moving along, there were some plumbing leakage issues that have been dealt with.

      During the week of February 20, there will be some demos on new 9-1-1 equipment.

      Stieve met with VARC and Doug Blakeslee and Stieve showed a proposed schmematic for the VARC expansion. Stieve presented a resolution authorizing Blakeslee Cameron Architects to complete the VARC expansion. Motion by Zowin, second by Volz to approve the resolution. Carried.

      The decorative stone on the front of the Courthouse appears to be leaning and Stieve is getting pricing to fix it.

      Spacing issues on the 4th floor - Human Services wants to put a wall up in a particular room for more office space. Stieve had a meeting with them recently and informed them that there is no money in the budget for this, so he is looking at some options such as taking out some of the walls. Krueger offered to take a look at the floor plan.

      Starting next week, Johnson Controls will be upgrading our controls, on a time and material basis.

      Chiller maintenance is being completed, with about 1000 tubes cleaned.

      Zowin requested a thank you letter be written to go to the donators of the money for the chain link fence that was erected at the Sauk County Humane Society. Stieve will draft a letter.

   2. Review and Approval of Vouchers - Motion by Krueger, second by Dippel to approve the monthly vouchers totaling $95,110.16 for remaining 2005 and $42,072.11 for January.
      Carried.
8. Next meeting: Monday, March 6, 2006
9. Meeting adjourned at 9:10 a.m. Motion by Zowin, second by Dippel. Carried.

Respectfully submitted by: Cynthia Engelhardt, February 7, 2006