Property & Insurance Committee

DATE: March 6, 2006

Members Present: Virgil Hartje, Al Dippel, Larry Volz, Marty Krueger, Katherine Zowin

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan

1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Dippel, second by Volz to approve agenda.
   carried.
3. Adopt Minutes: Motion by Volz, second by Dippel to approve last month’s minutes.
   carried.
4. Public Comment - no public comments
5. Communications
   1. Request from Court Appointed Special Advocates for Children (CASA) to use the courthouse lawn on April 6, 2006, 11:45 a.m. to 12:30 p.m. for a Light of Hope Ceremony. Should it rain they are requesting an alternate date of April 10, 2006.

      Motion by Zowin, second by Volz to approve this request.
      carried.

   2. Request from Sauk County Art Association to use Courthouse Square for the 42nd Annual Summer Art Classic, Saturday, Aug 12, 2006, 6 a.m. to 6 p.m., and the need to mark the artists’ booth spaces on Friday, Aug 11 from 6 p.m. to 8 p.m. They are also requesting the use of 4 tables and 6 chairs and permission to use the restrooms in the Courthouse building for artists. Motion by Zowin, second by Volz to approve this request.
      carried.
   3. Letter of offer from Screnock & Screnock, Ltd. to purchase 12 bookshelves from the old Law Library for $100.00. Motion by Krueger, second by Dippel to approve this purchase, and to advertise the remaining bookshelves on the County website.
      carried.

      Stieve mentioned that he finally received the final information from Arnold & O’Sheridan on the filing system and that he needs to go over the details.

      Virgil noted the joint meeting on March 14 and asked if everyone has received an agenda.

6. Business Items
   1. Treasurer’s Report - Pat Carigan reported that there is nothing new this month on the Dellwood properties. She is working on tax deeded properties for this year and is ready to send them to the title search firms. This year we have 107 properties. Zowin suggested having the newspaper do a piece on the process of handling these properties, to inform the public, and Carigan will look into this.
   2. Discussion took place on a piece of city forest on Hwy 12, off Terrytown Road. Stieve was asked to present this item to the Committee for discussion and see if there might be an interest to purchase this 27.3 piece of acreage. Motion by Zowin, second by Krueger to note for public record that at this time the Committee does not have an interest in this land.
      carried.
7. Departmental Updates - Carl Gruber, Risk Management
   1. Monthly Report - Worked on Employee Health Fair; organized programs for Mine Safety Training in April; created workers comp reports for 2005 for Health Care Center; ordered safety supplies; worked with Wisc County Mutual on open liability claims; worked on light duty assignments for employees in Highway & Health; checked on TB testing & vaccines for Health dept regulations, which have changed; worked on Independent Medical Exams for 2 employees; continued looking into simulator for Highway & Sheriff’s; checked into liability with hunting on County property for Parks; performed 4 ergonomic assessments for Veterans, Land and Clerk of Courts; sent in finalist application for Corporate Safety Award; checked on independent contractor number for mine safety; scheduled drug tests for random/new hires at Highway; corrected fire inspection report for West Baraboo garage; ordered new Work Zone Safety manuals for Highway; worked on helping Sheriff’s dept re harassment training; used new training on-line from Wisc Mutual; checked an office for noise; checked on a barrel of old material at Highway with EMBS administrator; filed 9 workers comp cases and 4 liability cases.
   2. Review and approval of deductibles - Motion by Dippel, second by Zowin to approve deductibles totaling $3,049.95.
      carried.

      Discussion took place about the simulator. Gruber has been checking into this and has talked with another county who just purchased one. When they have it in place, they invited him to take a look at it. He suggests offering the use of this equipment to other counties, charging them the instructor’s cost. The Committee asked if he could obtain a video about the simulator and Gruber will look into this.

   Departmental Updates - Tim Stieve, Buildings & Safety

   1. Monthly Report - Spent approximately 3 hours on phone problems, adds and changes; carpet work has started.

      Update on 3rd floor remodel - A few changes were approved to change out some block, remove an old Air Handling Unit and patch the hole, plus several small items, total of all changes totaled $9198.00.

      VARC expansion update - Doug is working on plans so that this can be bid for summer
      work.

      Upgrade to controls 95% completed; chillier maintenance 95% completed.
      Tim is working with Steve Pate on purchasing equipment necessary to implement some
      Blackberry units. These are PDA’s with cell phone capabilities and have the ability to
      read emails in the field. This is something Steve and Tim have discussed in the past and there is money budgeted for this. The cost should not exceed $10,000.

      Stieve passed out the Form 1’s for both Risk Management and Building Services and
      asked the committee to call him with any input.

   2. Stieve distributed the 3rd Avenue property report. Kerry Beghin has decided to provide
      these on a monthly basis versus a quarterly basis.
   3. Review and Approval of Vouchers - Motion by Krueger, second by Dippel to approve the monthly vouchers totaling $72,948.76.
      carried.
8. Next meeting: Monday, April 10, 2006
9. Meeting adjourned at 10:00 a.m. Motion by Volz, 2nd by Dippel.
   carried.

Respectfully submitted by: Cynthia Engelhardt/Tim Stieve

Date Submitted: March 14, 2006