Property & Insurance Committee

DATE: June 5, 2006

Members Present: Virgil Hartje, Larry Volz, Charles Montgomery, Catherine Horenberger,
Al Dippel

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Ann Burton

  1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
  2. Adopt Agenda: Motion by Volz, second by Montgomery to approve agenda. Carried.
  3. Adopt draft minutes of May 8 regular meeting and May 15 special meeting. Motion by Montgomery, second by Horenberger.
    Carried.
  4. Public comment - none
  5. Communications
    1. Written request to use Courthouse Square for Concerts on the Square beginning June 15 - August 31, 2006, as well as the lawn and restroom facilities from 6:00-9:00 p.m. Motion by Montgomery, second by Horenberger to approve request.
      Carried.
    2. Request by the Old Fashion Days Chairman to extend the time for the use of the Courthouse lawn on July 29, 2006 until 7:00 p.m. and to also put up a tent and serve beer during a part of this event. Stieve explained that there is a county ordinance that
      prohibits alcohol on all county property except at the Whitemound Park. Stieve noted that according to Corporation Counsel, a revision to this ordinance would be required before the Old Fashion Day request, or future request to serve/have alcohol on the Courthouse Lawn, could be granted. Stieve distributed a resolution drafted by Corporation Counsel that would change the ordinance that would allow the Committee to grant exceptions to the no alcohol ordinances as it relates to the use of the Courthouse square. Motion by Montgomery, second by Volz to extend the time until 7:00 p.m. for the event, but to deny the sale of alcoholic beverages and reject the resolution changing the "No Alcohol on County Property" ordinance to allow sale/possession of alcohol on the Courthouse Lawn.
      Carried.
  6. 6. Business Items
    1. Treasurer's report - Resolution presented authorizing sale of Lot 33, Block 17, Dellwood Subdivision to Aaron J. Nist. Motion by Volz, second by Dippel to approve resolution. Carried. There is still a questionable tax deeded property to deal with in Dellona and a letter has been sent to the Town and Corporation Counsel has been asked for input. Volz offered to attend their Town meeting in July to get their thoughts.

      The 1' strip of property on Oak Street in Baraboo now has a tree that needs to be removed and Treasurer is waiting for input from Corporation Counsel on this matter.
      The Dellwood properties - 5 lots are pending.

    2. Appoint one member to serve on Capital Improvements Projects team - Motion by Montgomery, second by Volz to nominate Virgil Hartje to serve on this team.
      Motion accepted and carried.
    3. Discuss possible sale of baseball backstop at White Mound Park - Committee members received a copy of the County's policy on disposal of County-owned property, excluding land and buildings. Motion by Volz, second by Montgomery to donate the backstop to the LaValle/Ironton schools.
      Carried.
  7. Departmental Updates - Risk Management (Carl Gruber)
    1. Monthly Report was given
    2. Review and approval of deductibles - no deductibles for the month of May.
    3. Update on driver simulator - Gruber distributed the proposal for the simulator; a ands on demonstration took place May 25, with positive feedback The cost is $179,000, however Gruber will be negotiating with the vendor before presenting it to Committee for resolution. There is the possibility of a nominal charge by outside agencies for the use of the simulator.
    4. Motion by Hartje, second by Dippel to have Personnel finish the revisions for job descriptions which go with the Physical Job Analysis for the Sheriff's Department as soon as possible.
      Carried.
  8. Departmental Updates - Buildings & Safety (Tim Stieve)
    1. Monthly Report was given. The possibility of limiting access to the Courthouse is being looked at and there will be a meeting about this June 20. The Sheltered Workshop remodeling project could start at the end of June.
    2. The report on the 3rd Avenue property was distributed.
    3. Review and approval of vouchers - Motion by Montgomery, second by Volz to approve the monthly vouchers totaling $94,990.86.
      Carried.

      Stieve noted that Marty Krueger asked him to once again look into getting a general 800 number for the County. Discussion followed. Motion by Hartje, second by Montgomery to take no action at this time.
      Carried.

  9. Next Meeting: July 10, 2006 at 7:30 a.m.
  10. Motion by Montgomery, second by Horenberger to adjourn meeting.
    Carried.

Respectfully submitted by: Cynthia Engelhardt