Property & Insurance Committee

DATE: September 11, 2006

Members Present: Virgil Hartje, Larry Volz, Charles Montgomery, Al Dippel

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Marty Krueger, Pat Carignan

1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Volz, second by Dippel to approve agenda.
   Carried.
3. Adopt draft minutes of August 2, 2006: Motion by Dippel, second by Montgomery.
   Carried.
4. Public comment - none
5. Communications -none
6. Business Items
   1. Treasurer's Report - Carigan said tax deeded properties are being worked on; had 15 parcels, now down to 8; a resolution will be presented next month. Nothing new to report on the 1' strip in Baraboo or on the Dellwood properties.
7. Departmental Updates - Risk Management (Carl Gruber)
   1. Monthly Report was given
   2. Review and approval of deductibles - Motion by Volz, second by Dippel to approve monthly deductibles totaling $14,593.35.
      Carried.
   3. Discussion took place on decreasing the deductible on the Property Insurance Fund. Motion by Dippel, second by Montgomery to reduce the deductible from $25,000 to $5,000 for 2007.
      Carried.
   4. Accident Review Committee - Corp Counsel has reviewed the policy. Motion by Montgomery, second by Volz to approve the formation of this Review Committee.
      Carried.
8. Departmental Updates - Buildings & Safety (Tim Stieve)
   1. Monthly Report was given.
   2. Report on the 3rd Avenue property was distributed, showing expenses, revenue through August.
   3. Review and approval of vouchers -- Motion by Dippel, second by Montgomery to approve monthly vouchers totaling $128,260.94.
      Carried.
   4. Discuss & approve 2007 budget - Motion by Montgomery, second by Dippel to approve budget.
      Carried.
   5. Discuss resolution to purchase of 2007 Ford F-250 Truck Crew Cab Pickup which will be used by the entire EMBS department, including snow removal. Motion by Montgomery, second by Volz to purchase the truck.
      Carried.
   6. Discuss resolution to complete the phone system upgrades at the Courthouse. Motion by Montgomery, second by Volz to approve the resolution.
      Carried.
   7. Update given on the 3rd floor remodel which is complete and the VARC construction.
   8. Discussion on lighting upgrade proposal for VARC original building.

      Other:
      Problems with the Call Accounting System since it was struck by lightning. Request approval to purchase a replacement. Motion by Volz, second by Dippel to purchase a new system, not to exceed more than $7,949.
      Carried.

9. Next Meeting: October 9, 2006 at 7:30 a.m.
10. Motion by Dippel, second by Montgomery to adjourn meeting.
    Carried.

Respectfully submitted by: Cynthia Engelhardt