Property & Insurance Committee

DATE: November 6, 2006

Members Present: Virgil Hartje, Larry Volz, Charles Montgomery, Al Dippel

Others Present: Timothy Stieve, Carl Gruber, Marty Krueger, Pat Carignan, Ann Burton, Cynthia Engelhardt, Joe Lally, Kelly Wilcock

1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Dippel, second by Montgomery to approve agenda.
   Carried.
3. Adopt draft minutes of September 11, 2006: Motion by Montgomery, second by Volz.
   Carried.
4. Public comment - none
5. Communications -none received
6. Business Items
   1. Treasurer's Report - Private drive/easement off Sleepy Hollow Road in Town of Greenfield. Larry Volz met with the Town Board to see if they wanted to take this over, no definite answer at this point, however, the Town will be discussing this at their next meeting on

      Nov. 7. Depending on the results of that Town meeting an appropriate resolution can be prepared for the December Property & Insurance Committee meeting.

      Property in Town of Reedsburg on Twin Pine Road was evaluated by Joe Lally, Environmental Health Specialist and looked at by Pat Carigan, Treasurer; it is structurally sound but needs new well and septic. Carignan will look more into what needs to be done with this property and then prepare an appropriate resolution for next month's meeting.

7. Departmental Updates - Risk Management (Carl Gruber)
   1. Monthly Report was given.
   2. Review and approval of deductibles - no deductibles for October.
   3. Gruber presented a Resolution Approving Liability, Property & Workers Compensation Insurance Coverage, Carriers & Premiums for Sauk County from January 1, 2007 to January 1, 2008. Motion by Volz, second by Dippel to approve the resolution.
      Carried.
8. Departmental Updates - Buildings & Safety (Tim Stieve)
   1. Monthly Report was given.
   2. Report on the 3rd Avenue property - Tim noted that Joe Lally, Kelly Wilcock Sauk County Housing Authority and Tim toured all the apartments on October 25th. All noted that to repair the facility properly it would take $30,000 - $40,000 in repairs, cleaning, etc. Discussion followed and it was determined that it was not appropriate to put that type of money into the facility considering it was originally purchased with plans to expand the parking lot. It was also noted that the vacant Apartment, Apartment #4 would need probably $8,000-$12,000 in repairs and cleaning.

      Motion by Montgomery, second by Dippel to let the present tenants stay in the building until the end of May 2007 and that apartment #4 be locked up and not fixed.
      Carried.

      Tim Stieve will talk to Corp Counsel about drafting a letter to the tenants.

   3. Review and approval of vouchers -- Motion by Montgomery, second by Volz to approve monthly vouchers totaling $70,821.23.
      Carried.
   4. Update on the VARC construction - final walk through is Nov. 7. Stieve reported on the recent County Auction. Total sales was $6,630.25, less expenses the County's net was $4,238.26. Stieve gave a Communications towers update
9. Next Meeting: December 4th, 2006 @ 7:30 a.m.
10. Motion by Montgomery, second by Volz to adjourn meeting.
    Carried.

Respectfully submitted by: Cynthia Engelhardt