Property & Insurance Committee

December 4, 2006

Members Present: Virgil Hartje, Larry Volz, Charles Montgomery, Al Dippel

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Kathy Schauf, Doug Blakeslee of Blakeslee Architects, Brian Bridgeford of Baraboo News

1. Meeting called to order by Hartje at 7:30 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Agenda: Motion by Montgomery, second by Dippel to approve agenda. Carried.
3. Adopt draft minutes of November 2006: Motion by Montgomery, second by Volz. Carried.
4. Public comment - none
5. Communications -none received
6. Business Items
   1. Treasurer's Report - Resolution presented Accepting Bids on Tax-Delinquent Real Estate acquired by Sauk County. These properties are in Town of Dellona, Town of LaValle, Town of Woodland, Village of Lake Delton. Motion by Volz, second by Dippel to approve resolution.
      Carried.

      Resolution presented Ordering County Clerk to Issue Tax Deeds on Unredeemed Certificates, Town of Greenfield and Town of Reedsburg. Motion by Volz, second by Montgomery to approve resolution.
      Carried.

      Discussion ensued about the Reedsburg property which will need a new well and septic system.

   2. Review and discussion of changes to non-smoking policy to include designation of outside smoking areas. T. Stieve said Corp Counsel will be looking over the old ordinances and mentioned possible smoking areas for the West Square building and the Courthouse, with some kind of a cover/barrier. There was a meeting on this between EMBS, Personnel, K. Schauf and Health. T. Stieve will continue looking into this.
   3. Closed session pursuant to Wis. Stat s. 19.85(1)(c), considering employment, promotion, compensation or performance evaluation data of any public employee over which the [governmental] body has jurisdiction or exercises responsibility. Performance evaluation of EMBS Administrator.

      Reconvene in open session.

7. Departmental Updates - Risk Management (Carl Gruber)
   1. Monthly Report was given.
   2. Review and approval of deductibles - no deductibles for November
   3. Gruber took Committee to view the driving simulator after the meeting.
8. Departmental Updates - Buildings & Safety (Tim Stieve)
   1. Monthly Report was given.
   2. Report on the 3rd Avenue property - $11,559 is the reserve balance and Stieve will get together with Corp Counsel to compose the letter to the tenants for next year.
   3. Review and approval of vouchers -- Motion by Dippel, second by Montgomery to approve monthly vouchers totaling $58,697.99.
      Carried.
   4. Update on the VARC construction - Doug Blakeslee reported essentially it is completed and fully occupied. The original budget was $1 million, the final cost is $716,000. Some things were put back into the project, i.e, a kitchen. Hartje suggested touring the facility and Stieve will look into setting this up for next month's meeting.

   Stieve gave a Communications towers update.

9. Next Meeting: January 8, 2006 @ 8:00 a.m. Tentatively at VARC in Reedsburg
10. Motion by Montgomery, second by Volz to adjourn meeting.
    Carried.

Respectfully submitted by: Cynthia Engelhardt