Strategic Planning: Structure Committee

DATE: January 4, 2006
PLACE:
Room 213
West Square Building

Attendance: Jenny Erickson, Bill Wenzel, Marty Krueger, Kerry Beghin, Kathy Schauf, Michelle Koehler, Ruth Steinhorst, Al Dippel, Steve Pate, Joel Gaalswyk, Todd Liebman

Jenny Erickson called meeting to order at 1:03pm

The meeting met the requirements for the open meetings law.

The agenda was adopted (Schauf/Dippel)

The Sauk County strategic planning process, goals and expectations were reviewed

The following is the summary of the brainstorming and organizing portion of the Sauk

County Strategic Planning process pertaining to the following question:

How can we structure our county board, committees and departments to provide effective and efficient government operations?

Strategy: Possible modification of the composition of the county board and standing committees.

STEPS	BY WHO?	BY WHEN?
STEPS	BY WHO?	BY WHEN?
1.) Consider restructuring the committees around functional groups	Executive and Legislative	By April 2006
2.) Evaluate each functional group to see how many committees are needed within the functional area.	Executive and Legislative	By April 2006

Also consider the following ideas:

Reconsider function of the Executive and Legislative Committee, including how members are selected.
Link County Board Supervisors’ skill sets with appropriate committee.
Each committee chair would receive a paragraph synopsis of committee members’ skills.
Reconsider function of Chair Persons’ advisory board including frequency of meetings.
The clerk should maintain a list of "interested parties" for County Board Chair to consider when appointing citizen members to various committees.
Term limits on committee membership to encourage a more fully rounded understanding of all operations, requirements
Reconsider the frequency of committee and county board meetings.
What is the right mix between committee members, size and amount of information they need to handle?
Consider reducing the size of the county board.
Reduce the number of committees to limit "cheerleading" and better allocate available funding.

The Strategic Planning – Structure Committee listed two possible organizational charts designed to group departments and oversight committees into functional groups. Oversight committees should not operate under more than one functional group. The highlighted committees are currently listed in at least two functional groups.

FUNCTIONAL GROUP	DEPARTMENTS	OVERSIGHT COMMITTEES
FUNCTIONAL GROUP	DEPARTMENTS	OVERSIGHT COMMITTEES
Public Works	Highway Airport Rail and public transportation Fiber optics - communications infrastructure	Transportation and Parks Property and Insurance
Resource Conservation, Agriculture and Land Use	Land Conservation Parks Culture Landfill remediation Planning and Zoning Board of Adjustment UW-Extension	Agriculture, Extension, Education and Land Conservation (Parks and Landfill) Arts, Humanities, Culture and Historic Preservation Planning, Zoning and Land Records Environmental Resources
Public Safety	Law enforcement District Attorney Courts Emergency Management Coroner Probate Bioterrorism	Law Enforcement and Judiciary Executive and Legislative Public Health
Health and Human Services	Long Term Care/ Health Care Center Commission on Aging Child Support Economic Support Environment Food Inspection Vets	Human Service & Vets Public Health Commission on Aging Health Care Center Governing Board Law Enforcement and Judiciary
General Government	Personnel Accounting – Finance MIS Treasurer Corporation Counsel Clerk Property and Insurance Safety Mapping Register of Deeds (Strategic planning, and looks at 2020 plan)	Personnel Finance MIS Executive and Legislative Property and Insurance Planning, Zoning and Land Records

This is another possible structure that was developed a few years ago.

Functional Group	Departments
Executive and Administrative	Administrative Coordinator Corporation Counsel Accounting Clerk Personnel MIS Insurance and Safety?? – not a dept.
Health and Human Services	Health Care Center Vets Public Health Commission on Aging Human Services
Public Health and Safety	Sheriff Courts CSA District Attorney/VW Clerk of Courts Register in Probate
Transportation and Infrastructure	Highway Rail Airport Buildings
Resource Conservation	Planning and Zoning Lance Conservation Solid Waste Parks History, Culture?? – not a dept UW-Extension

Supervisors Gaalswyk, Dipple, Wenzel, and Krueger will present this committee’s recommendations to the County Board at the February County Board meeting.

The meeting was adjourned at 3:28pm.