UW Campus Commission

Members Present: Wedekind, Mielke, Haugen, Lombard, Griffith, Geimer, Will, Liston, Brophy, and Janke

Others Present: K. Schauf, T. Liebman, C. Davis, and news media representative

Members Absent: Giese

Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

Motion by Will, seconded by Lombard to approve the agenda for today's meeting, as mailed.
Motion carried.

Motion by Haugen, seconded by Geimer to approve the minutes of the December 15, 2005 meeting, as mailed.
Motion carried.

Public Comment:

None

Communications:

None

Financial Report:

In the absence of C. Giese, Chairperson Wedekind distributed a financial report from 1/1/05 to 12/31/05 which indicated an unencumbered balance of $42,898.23.

Maintenance Report and Approval of Bills:

Robert Griffith presented the monthly maintenance report and list of bills, noting that insurance coverage may apply to some portion. Motion by Lombard, seconded by Geimer to approve the list of bills in an amount of $8,587.31 ($8,583.33 being 2005 bills). Motion carried.

Dean's Report:

Dean Brophy reported on the following items:

• Library security system being installed today.
• Updates to the computer lab currently underway and will be completed as soon
  as possible.
• "Winterim" classes ran well and the Spring term will begin on Monday, January 23rd.

Discussion on Contract Services (re: elevator RFP):

A memo from Cheryl Giese, City Clerk-Finance Director, was distributed in which she offered to include the three elevators at the Campus in an RFP the City of Baraboo is bidding out for elevator service. Discussion followed and Assistant Dean, Carolyn Davis, noted she had attempted to contact the individual in Sauk County who is responsible for their elevator maintenance, but had not, as yet, received a response. Discussion followed and Kathy Schauf, Sauk County Interim Administrative Coordinator, will follow up with County personnel and advise the City and Commission members of her findings on this matter. Motion by Geimer, seconded by Will to proceed with combining Campus elevator maintenance with the City of Baraboo RFP for the period beginning July 1, 2006 thru December 31, 2010.
Motion carried.

Discussion of Possible Resolution, "Creating Campus Residence Hall Study and Building Committee and Creating a Framework for Proceeding with the Development of a Residence Hall at the University of Wisconsin-Baraboo/Sauk County College":

Todd Liebman, Sauk County Corporation Counsel, distributed and reviewed with Commission members revised, draft copies of a resolution entitled, "Creating Campus Living and Learning Center Development and Building Committee and Establishing a Framework for Proceeding with the Development of a Residence Hall/Learning Center at the University of Wisconsin-Baraboo/Sauk County College".

Attorney Liebman noted a meeting took place yesterday between Campus, City and County representatives which resulted in a revision to the resolution. The resolution now being reviewed contained two changes, namely the inclusion on the Living and Learning Center Development and Building Committee of one member from the Friends of the Campus Foundation and that the County of Sauk and the City of Baraboo shall be named as joint owners of the Living Learning Center.

Mayor Liston stated he would need to take the issue of ownership before the City Council and sought verification that the resolution being considered was "advisory" in nature; Attorney Liebman verified that it was so.

Discussion followed with Lombard indicating she felt uncomfortable voting on this matter at the present time and would prefer to view other Campus locations where this type of facility is located, as well as review the survey questions and results used to determine the need for a building. She then motioned to postpone action on this issue until the February Campus Commission meeting; this motion died for lack of a second.

Dean Brophy gave a brief history of ownership issues and previous building projects on campus and further indicated he felt adoption of this resolution would allow the Campus to seek private gifts and proactively plan for the addition of a Living and Learning Center. A motion was then made by Will, seconded by Lombard to move the project forward for consideration by the City and County without a recommendation from the Campus Commission. Roll call vote was taken on the motion with the following results: AYE: (4) Wedekind, Mielke, Lombard, and Will. NAYE: (2) Geimer and Haugen. ABSENT: (1) Giese.
Motion carried.

Motion by Lombard, seconded by Haugen to adjourn and set the next, regular meeting date for Thursday, February 16, 2006 at 9:00 A.M.. Motion carried and the meeting adjourned at 9:35 A.M.

Respectfully submitted: Beverly J. Mielke, Sauk County Clerk