Members Present: Wedekind, Liston, Mielke, Janke, Geimer, Haugen, Giese, and Burke.
Members Absent: Huffaker
Others Present: Griffith, Davis, Schauf, Brophy, Thomas Pleger (Interim UW Campus Dean), Larry Barton (Strang & Associates Architectural Firm), and news media representative.
Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified. Dean Brophy introduced Interim Dean, Dr. Thomas Pleger, as well as Mr. Larry Barton from the firm of Strang and Associates.
Chairperson Wedekind noted concern has been raised over legal authority
of the Campus Commission in the naming of buildings on Campus and suggested
item #11 (Discussion of policy regarding the naming of buildings on Campus
and possible resolution) be pulled from the agenda for today and postponed
until the August meeting. Motion by Giese, seconded by Geimer to approve
the agenda for today's meeting, with the exception of item #11.
Motion
carried.
Motion by Geimer, seconded by Haugen to approve the minutes of the June
22, 2006 meeting with the following correction: remove Griffith from the
members present listing.
Motion carried.
None
Commission member Huffaker sent notice stating she was unable to attend today's meeting, but supported naming the Fine and Performing Arts Center after Dean Brophy and stated her preference for the architectural firm of Kubala Washatko.
C. Giese, City Clerk, distributed a financial report from 1/1/06 to 7/31/06 which indicated an unencumbered balance of $114,446.15.
R. Griffith presented the monthly maintenance report and list
of bills, noting some recent problems with air conditioning
units in several buildings on Campus. C. Davis reported Carpenter
Glass, the original installer of the glass divider wall panels in the Lange
Center, had been on site and given an estimate of $1,100.00 to correct
the problem of loose and falling glass. Discussion followed and it was
determined due to potential liability issues, Campus maintenance staff
should not attempt to complete this work. Motion was then made by Haugen,
seconded by Geimer to authorize Carpenter Glass to proceed with the previously
mentioned repair work. Motion carried. Motion by Geimer, seconded by
Burke to approve the monthly list of bills in an amount of
$7,131.13.
Motion carried.
Dean Brophy reported on the following items:
Copies of a draft resolution entitled, "Authorizing a Contract with Strange, Inc. for Professional Services in Connection with the Living and Learning Center Project at the University of Wisconsin-Baraboo/Sauk County College" were distributed and reviewed with Commission members.
Dean Brophy again referred to the process used by the Living and Learning Center Committee which led to the architect recommendation of Strang and Associates. Mr. Larry Barton, representing Strang, joined in the discussion and explained the project's master plan, which included three phases that dealt with vision, space needs/benchmarking, and final drawings with recommendations for location and estimated costs. It was noted information gained in the final step of the process would be used for future fundraising activities.
Chairperson Wedekind raised several issues regarding operation of a residence hall and fundraising. Kathy Schauf, Sauk County Interim Administrative Coordinator, also reiterated concerns regarding fundraising and ongoing operations she previously raised in a letter addressed to the Building Committee on June 29th. Also mentioned was concern over the possibility of a failed venture causing potential friction in future endeavors between all parties involved.
Baraboo Mayor Pat Liston felt unsure of the City's role in the project and felt if the County has concerns, they should be fully addressed before the project is begun (given the fact that it was Sauk County who initially budgeted the $100,000 for planning and design development).
Dean Brophy and Interim Dean Pleger enthusiastically supported the project and felt future plans would see a joint effort of ownership in the facility by the City and County with the UW Campus running day-to-day operations. The effect Dean Brophy's imminent departure may have on spearheading the project and fundraising was an issue discussed, however, the Dean noted whomever is selected as new Dean will be expected to be a fundraiser and long term planner for the Campus as well.
Considerable discussion followed with a motion by Wedekind to table the resolution; this resolution did not receive a second. Motion was then made by Geimer, seconded by Haugen to forward the resolution to the Sauk County Board of Supervisors for consideration at the July 25, 2006 meeting. Roll call vote was taken on the motion with the following results: AYE: (3) Geimer, Burke, and Haugen. NAYE: (3) Wedekind, Giese, and Mielke. ABSENT: (1) Huffaker. The motion failed. The consensus of Commission members was for representatives from both the Campus and County meet in an attempt to work out the issues surrounding this project.
Motion by Mielke, seconded by Giese to set a date for the next meeting
on Thursday, August 17, 2006 at 9:00 A.M.
Motion carried.
Motion by Geimer, seconded by Giese to adjourn. Motion carried and the meeting adjourned at 10:15 A.M.
Respectfully submitted: Beverly J. Mielke, Sauk County Clerk, Secretary