UW Campus Commission

Members Present: Wedekind, Mielke, Geimer, Huffaker, Burke, Giese, and Haugen

Members Absent: None

Others Present: Pleger, Davis, Griffith, Janke, Liebman, and Schauf.

Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

Motion by Geimer, seconded by Burke to approve the agenda for today's meeting, as mailed.
Motion carried.

Motion by Geimer, seconded by Huffaker to approve the minutes of the August 17, 2006 meeting, as mailed.
Motion carried.

Public Comment:

Commission member Haugen reported being approached by an individual regarding the Campus' use and movement of donated furnishings. Dean Pleger offered to follow up on the issue and report back at the next meeting.

Communications:

Chairperson Wedekind announced his intention to appear at the Sauk County Finance Committee budget meeting on September 14th at which time the Campus' 2007 proposed budget will be reviewed.

Financial Report:

C. Giese, City Clerk, distributed a financial report from 1/1/06 to 9/30/06 which indicated an unencumbered balance of $103,123.11.

Maintenance Report and Approval of Bills:

R. Griffith presented the monthly maintenance report and list of bills. Discussion followed regarding the frequency and amount of invoices paid to Precision Controls for air conditioning repairs. Griffith noted the compressor has been replaced numerous times in one unit and further stated the change of seasons typically results in AC difficulties. C. Davis reported the UW system has implemented a building management system that can track work orders. She will investigate the matter and report back with a breakdown on repair costs for all AC units at the next meeting. Motion by Haugen, seconded by Huffaker to approve the monthly list of bills in an amount of $3,281.31.
Motion carried.

Discussion on Insurance Policy:

C. Giese noted the Campus property insurance policy will soon be up for renewal and suggested the deductible be raised from $500.00 to $2,500.00. Her investigation has shown, barring any substantial claims, increasing the deductible would save approximately $1,700.00 a year. Motion by Wedekind, seconded by Geimer to authorize increasing the deductible on the Campus property insurance policy to $2,500.00.
Motion carried.

Dean's Report:

Dean Pleger reported on the following items:

• Exciting start to the school year, classes began last Tuesday.
• Several master planning questions were given to Campus faculty, generating much
  interest.
• Campus is at 98% of its targeted enrollment of 455 FTE, which is very good in
  comparison with other two year campuses.
• A new Librarian is on staff and the search for a ½ time Philosophy (to be shared with
  Richland County) position continues.
• Preliminary conversations have taken place with UW LaCrosse regarding classes in
  the field of health care. UWLAX has been given permission from the UW system
  to institute its own fees, which may prove to be a boom to the UWBaraboo/Sauk
  County campus.

Discussion on Living and Learning Center and Possible Resolution Authorizing a Contract with Strang, Inc. for Professional Services in Connection with the Living and Learning Center Project at the University of Wisconsin-Baraboo/Sauk County College":

Dean Pleger distributed copies of a Living and Learning Center Planning Overview and Tentative Planning Timetable and reviewed same with Commission members. Highlights of the presentation included:

• All dates shown are flexible.
• Matters of decision will first be presented to the Living and Learning Center Building
  Committee, followed by the Campus Commission.
• It is not envisioned to return to the City and County for additional funding.
• Plans are not committed to one, specific model; open to other options, including
  operation by a private vendor.
• No fund raising will take place until a model has been chosen.
• If the market study and numbers are not positive, reassessment of the project will
  need to be done.

The Dean acknowledged and thanked Carolyn Davis for her efforts in preparing information which was presented at the meeting.

Sauk County Corporation Counsel, Todd Liebman, reminded Commission members the authorizing resolution included language which requires the City and County to own the building.

Living and Learning Center, Continued:

Motion by Huffaker, seconded by Haugen to forward the resolution to the Sauk County Board for consideration at their September 19, 2006 meeting. Roll call vote was taken on the motion with the following results: AYE: (7) Wedekind, Giese, Geimer, Mielke, Huffaker, Burke, and Haugen. NAYE: (0).
Motion carried.

Discussion of Policy Regarding the Naming of Buildings on Campus and Possible Resolution:

Dean Pleger reported having a discussion with the Vice-chancellor of Colleges regarding the "Naming or Dedicating of University Facilities" policy and its application to this campus. The Dean was advised the policy has been generally ignored by local, two year campuses, however, it was suggested the Baraboo/Sauk County Campus adopt its own policy, with similar guidelines. Discussion followed with a motion by Giese, seconded by Wedekind to draft a policy using the UW System policy as a guideline, substituting "Baraboo/Sauk County Campus" in place of "Board of Regents". Roll call vote was taken on the motion with the following results: AYE: (3) Wedekind, Giese, and Mielke. NAYE: (4) Geimer, Huffaker, Burke, and Haugen. The motion lost. Motion was then made by Wedekind, seconded by Burke to table this matter.
Motion carried.

Motion by Mielke, seconded by Haugen to adjourn and set the next, regular meeting date for Thursday, October 26, 2006 at 9:00 A.M. Motion carried and the meeting adjourned at 10:10 A.M.

Respectfully submitted: Beverly J. Mielke, Sauk County Clerk, Secretary