Commission on Aging Committee Agenda

Date: Wednesday, February 14, 2007
Place:
Conference Room 213, Second Floor
West Square Building
505 Broadway
Baraboo, Wisconsin

Meeting Type: REGULAR

ATTENDANCE:

Members present: J. Wheeler, Chair, S. Alexander, D. Hill, D. McCluskey, L. Puttkamer, R. Soeldner, R. White, B. Durst

Others Present: T. Vandre, L. Roundy, K. Schauf

Absent: C. Horenberger

CALL TO ORDER:

The meeting was called to order by J. Wheeler at 8:32 a.m. and was certified to be in compliance with the Open Meeting Law.

AGENDA:

Motion by D. McCluskey to adopt the Agenda, second by R. Soeldner.
Motion carried.

ADOPT MINUTES OF PREVIOUS MEETING:

Motion by L. Puttkamer to approve the January Meeting Minutes, second by R. White.
Motion carried.

PUBLIC COMMENT:

None registered.

COMMUNICATIONS:

T. Vandre discussed the two current newspaper articles featuring the Commission on Aging; "Village Gets Grant to Expand Center," published in the Baraboo News Republic on January 31, 2007, and, "Dine for Health, Education," published in Sauk-Prairie's 'The Eagle,' in late January.

DEPARTMENTAL UPDATES:

  1. Director's Report:
    1. 2006 Annual Report: T. Vandre distributed the final 2006 Annual Report for review and discussion.
    2. Department Update: T. Vandre distributed the February 2007 Department Update and discussed the January 2007 activities and highlights. L. Roundy presented the service statistics and service growth tables and graphs. The Commission grew overall service participation in 2006 by 31.95% with 1.72 less full-time equivalents [employees] over services provided in 2005.
  2. Financial Report
    1. 2006 Carryforward Projection: L. Roundy presented the draft 2006 carryforward projection for review and discussion. The final 2006 carryforward will be reviewed and approved at the March 2007 meeting.
    2. Monthly Financial Statement: L. Roundy presented the current Balance Sheet and Committee Budget Report.
    3. 2006 Donation Report: L. Roundy presented the 2006 Donation Report, representing a value of $441,279 between monetary, item, and in-kind donations.
    4. Approval of Vouchers: Motion by B. Durst to approve the monthly vouchers in the amount of $41,116.79, second by D. McCluskey.
      Motion carried.

      Kathy Schauf, Administrative Coordinator, addressed questions that were raised in between committee meetings. K. Schauf stated that all County policies and procedures were adhered to regarding the purchasing practices of the Commission on Aging. L. Puttkamer and D. Hill shared their concerns that they were not informed about how the trust funds were to be used towards the Highpointe Commons project. K. Schauf agreed to distribute a packet of correspondence between the Commission and the developer of Highpointe Commons. The Commission will review and discuss this information at the March 2007 meeting.

  3. Staff Report: Postponed until the March 2007 meeting.

BUSINESS ITEMS:

  1. Consider County Board Resolution to Accept and Distribute STRAP Grant Award: Motion by S. Alexander to approve the resolution as drafted, second by B. Durst.
    Motion carried.
  2. Consider County Board Resolution recognizing March 2007, National Nutrition Month in Sauk County: Motion by R. White recognizing March 2007 as National Nutrition Month in Sauk County, second by L. Puttkamer.
    Motion carried.
  3. Consideration of Volunteer Driver Mileage Reimbursement Policy: L. Roundy presented the Memo and Policy regarding volunteer driver mileage reimbursement and the decision regarding issuing tax form 1099-MISC to volunteers. The Commission will reimburse volunteers according to the established guidelines, up to the concurrent federal Standard Business Rate. Motion by D. McCluskey to approve the Volunteer Driver Mileage Reimbursement Policy, as drafted, second by D. Hill.
    Motion carried.
  4. Consider Approval of Payment of Utility Allowance for Baraboo Dining Center: Motion by R. White to postpone this decision until the March 2007 meeting, second by B. Durst.
    Motion carried.
  5. 2008 Budget Preparation: T. Vandre distributed the revised Form 1, Mission and Vision statements for review and discussion. The Commission members revised the Mission and Vision as a reflection of the purpose and commitment of the Commission, which is planned to include the programs and services offered by the Commission on Aging through the Older American's Act, as well as additional services provided to adults with disabilities through the ADRC.

CONTINUUM OF CARE COMMITTEE REPORT:

S. Alexander and T. Vandre provided an update from the most recent meeting. S. Alexander stated that the Committee viewed the final three architechural firms' presentations, and the award of the contract was given to the Horty Elving firm.

AGEADVANTAGE BOARD REPORT:

None Reported.

ADVOCACY:

T. Vandre presented information regarding the Coalition of Wisconsin Aging Groups (CWAG) holding a Family Care Consumer Corps Training in Dodgeville on March 6, and the Senior Statemenship Program on April 23-26, 2007.

NEXT MEETING:

Motion by D. McCluskey to adjourn with the next regular meeting to be held Wednesday, March 12, 2007, at 8:30 a.m., at the West Square Building, Conference Room 213, in Baraboo, second by R. White.
Motion carried.

Signed by: D. McCluskey, Secretary