Commission on Aging Committee Agenda

Date: Wednesday, March 14, 2007
Place:
Conference Room 213, Second Floor
West Square Building
505 Broadway
Baraboo, Wisconsin

MEETING TYPE: REGULAR

ATTENDANCE:

Members present: J. Wheeler, Chair, D. McCluskey, L. Puttkamer, R. Soeldner, R. White, B. Durst

Others Present: K. Schauf, L. Roundy, Edie Udulutch

Absent: C. Horenberger, S. Alexander, D. Hill

CALL TO ORDER:

The meeting was called to order by J. Wheeler at 8:30 a.m. and was certified to be in compliance with the Open Meeting Law.

AGENDA:

Motion by R. Soeldner to adopt the Agenda, second by D. McCluskey.
Motion carried.

ADOPT MINUTES OF PREVIOUS MEETING:

Motion by L. Puttkamer to approve the February Meeting Minutes, second by B. Durst.
Motion carried.

PUBLIC COMMENT:

None registered.

COMMUNICATIONS:

L. Roundy relayed exemplary comments received by Carrie Kroetz, AgeAdvantAge, regarding Sauk County's AAA representatives; Betty Durst and Darrell McCluskey. Carrie Kroetz stated that both Betty and Darrell ask great questions, participate well, and understand their role as advocates for their constituencies.

DEPARTMENTAL UPDATES:

  1. Director's Report:
    1. January 2007 Program Service Statistics: L. Roundy distributed a table that showed actual services provided by Program for January 2007.
  2. Financial Report
    1. Monthly Financial Statements: L. Roundy answered any questions regarding the current Balance Sheet and Committee Budget Report.
    2. Approval of Vouchers: Motion by D. McCluskey to approve the monthly vouchers in the amount of $42,363.28, second by R. Soeldner.
      Motion carried.
  3. Staff Report: Edie Udulutch, Benefit Specialist, provided an update as to the types of issues older adults are currently facing. Edie provided details on two cases that she has worked on; the issue, the procedure, and the outcome. Edie also talked about her workload, and the role of her supervising attorney, Paul Sherman.

BUSINESS ITEMS:

  1. Consider Approval of the 2007 Revised Budget: K. Schauf and L. Roundy provided background information, County policy, and AAA policy regarding carryforward and shortfalls in reference to close the books for 2006. After a group discussion, R. Soeldner made a motion to [1] add additional 2006 Program carryforward to the 2007 operating expense lines for the subject Programs; [2a] transfer $2,934 from the DOT Trust held at The Baraboo National Bank to offset the balance of the 2006 Transportation Program; [3a] increase the 2007 Program Income in the Congregate Program by $10,450; [4c] cut 2007 operating expenses by $14,000 and use 2007 IIIC-1 funds in the amount of $32,971 to offset the 2007 balance of the Information & Assistance Program, second by D. McCluskey.
    Motion carried.
  2. Consider Approval of Payment of Utility Allowance for Baraboo Dining Center: K. Schauf provided documentation from 2004, and prior, that committed the Commission to pay a monthly allowance of $185, above and beyond the initial committal of $17,739 for the project. The utility allowance, or lease, is a three-year contract that allows the Commission to use any available common rooms of HighPointe Commons, in addition to the room designated for the Dining Center, for providing services. Motion to approve the $185 monthly allowance made by L. Puttkamer, second by D. McCluskey.
    Motion carried.

CONTINUUM OF CARE COMMITTEE REPORT:

K. Schauf distributed a handout entitled, "Scope of Aging and Disability Resource Centers," which outlined the ADRC purpose, service requirements, governing board, rights and responsibilities, and staffing requirements. This handout was given to the Continuum of Care Committee and to the Horty Elving firm for their consideration and input.

AGEADVANTAGE BOARD REPORT:

D. McCluskey summarized the recent AAA meeting that he attended regarding the ADRC region concept and about an eight minute film on the ADRC. B. Durst summarized the recent AAA meeting that she attended regarding the Care Management Organization [CMO].

NEXT MEETING:

Motion by B. Durst to adjourn with the next regular meeting to be held Wednesday, April 11, 2007, at 8:30 a.m., at the West Square Building, Conference Room 213, in Baraboo, second by R. White.
Motion carried.

Signed by: D. McCluskey, Secretary