Commission on Aging Committee Agenda
Date: Wednesday, June 13, 2007
Place: Conference Room 213, Second Floor, West Square Building, 505 Broadway, Baraboo, Wisconsin
REGULAR MEETING
ATTENDANCE:
Members present: J. Wheeler, Chair, D. McCluskey, R. Soeldner, R. White, B. Durst, R. Cassity, P. Johnson
Others Present: K. Schauf, Administrative Coordinator, T. Vandre, Director Commission on Aging, L. Roundy, Accounting Assistant Commission on Aging, M. Percy, Transportation/Volunteer Coordinator Commission on Aging
Absent: S. Alexander
CALL TO ORDER: The meeting was called to order by J. Wheeler at 8:33 a.m. and was certified to be in compliance with the Open Meeting Law.
INTRODUCTION OF NEW MEMBERS: J. Wheeler introduced the new Commission members, as Sauk County Board of Supervisor Robert Cassity, who replaced Catherine Horenberger, and citizen member Phyllis Johnson, who replaced citizen member LaVon Puttkamer.
AGENDA: Motion by R. White to adopt the Agenda, as amended, second by D. McCluskey. Motion carried.
ADOPT MINUTES OF PREVIOUS MEETING: Motion by R. White to approve the May Meeting Minutes, as corrected, second by R. Soeldner. Motion carried.
PUBLIC COMMENT: None registered.
COMMUNICATIONS: J. Wheeler read aloud a letter of appreciation submitted by former citizen member L. Puttkamer.
DEPARTMENTAL UPDATES:
A. Director's Report:
T. Vandre highlighted events and statistics from the May/June Director's Report.
B. Financial Report:
1. Monthly Financial Statements: L. Roundy entertained questions regarding the current Balance Sheet and Committee Budget Report.
2. Approval of Vouchers: Motion by D. McCluskey to approve the May monthly vouchers in the amount of $44,122.79, second by R. Soeldner. Motion carried.
C. ADRC Update:
T. Vandre provided an update from the recent Regional ADRC workgroup meeting. K. Schauf provided the role of the ADRC within the Sauk County organizational structure and distributed a tentative ADRC implementation timeline.
NOTE: There will be a joint planning meeting between Continuum of Care and Commission on Aging Committees, on Tuesday, July 24, 2007, at 6:00 p.m.
CONVENE IN CLOSED SESSION: Motion made by R. White at 9:45 a.m., second by R. Soeldner, to convene in closed session, pursuant to Wisconsin Statutes 19.85(1)(c), to consider employment, promotion, compensation, or performance evaluation data of any public employee [Trish Vandre, Director of Aging Programs], and allow the following members to remain: K. Schauf, Administrative Coordinator, Citizen Members B. Durst, P. Johnson, D. McCluskey, R. Soeldner, County Board Supervisors J. Wheeler, R. White, R. Cassity. Vote totals on motion to convene in closed session: AYES (7) Durst, Johnson, McCluskey, Soeldner, Wheeler, White, Cassity NAYES (0). ABSENT (1) Alexander. Motion carried.
RECONVENE IN OPEN SESSION: Commission reconvened in open session at 10:15 a.m., immediately following the closed session.
BUSINESS ITEMS:
A. 2008 Budget Preparation, Approve Form 1: Motion made by R. White, second by P. Johnson to approve the 2008 Budget, Form 1, acknowledging the approval of the Outcomes and Efficiencies Section of Form 1 will occur with the final approval of the 2008 Budget packet, in its entirety. Motion carried.
B. M. Percy and T. Vandre presented the following draft transportation Policies as they related to the current service trends/situations:
1. Transportation Services Request and Cancellation Policy
2. Transportation Services Passenger Eligibility Policies
3. Transportation Services Fee Schedule
AGEADVANTAGE BOARD REPORT: None registered.
NEXT MEETING: Motion by B. Durst to adjourn with the next regular meeting to be held Wednesday, July 11, 2007, at 8:30 a.m., at the West Square Building, Conference Room 213, in Baraboo, second by D. McCluskey. Motion carried.
Signed by: D. McCluskey, Secretary