Commission on Aging Committee Agenda

Date: Wednesday, July 11, 2007
Time 8:30 a.m.
Place:
ETN Conference Room, Third Floor
West Square Building
505 Broadway
Baraboo, Wisconsin

REGULAR MEETING

ATTENDANCE:

Members present: J. Wheeler, Chair, D. McCluskey, R. Soeldner, R. White, B. Durst, R. Cassity, P. Johnson, S. Alexander

Others Present: Trish Vandre, Director Commission on Aging, Lee J. Roundy, Accounting Assistant Commission on Aging, Ashley Nedeau-Owen, STRAP Transportation Coordination Planning Project Manager Commission on Aging, Carol Hartmann Nutrition/Prevention Specialist AgeAdvantAge, Inc.

CALL TO ORDER:

The meeting was called to order by J. Wheeler at 8:33 a.m. and was certified to be in compliance with the Open Meeting Law.
AGENDA: Motion by R. White to adopt the Agenda, as amended, second by S. Alexander. Motion carried.

ADOPT MINUTES OF PREVIOUS MEETING:

Motion by R. Soeldner to approve the June Meeting Minutes, second by P. Johnson. Motion carried.

PUBLIC COMMENT:

Carol Hartmann, Registered Dietitian and new Nutrition & Prevention Program Specialist with AgeAdvantAge, Inc. was introduced to the Commission.

COMMUNICATIONS:

B. Durst read aloud a letter of complaint, from a writer who wished to remain anonymous, regarding suspending volunteer escort-driver service while the Transportation Coordinator was on unexpected leave. J. Wheeler stated that she received the same call, from a caller who wished to remain anonymous.
T. Vandre read aloud a letter of appreciation regarding the computer mentoring program, that is currently provided by a volunteer, through the Commission on Aging office.

DEPARTMENTAL UPDATES:

  1. Director's Report: T. Vandre highlighted events and statistics from the June/July Director's Report.
  2. Financial Report:
    1. Monthly Financial Statements: L. Roundy entertained questions regarding the current Balance Sheet and Committee Budget Report.
    2. Approval of Vouchers: Motion by B. Durst to approve the June monthly vouchers in the amount of $38,606.76, second by R. Soeldner. Motion carried.
  3. Staff Report: Ashley Nedeau-Owen provided the purpose of the STRAP planning grant, the vision of county-wide centralized transportation coordination, and the current progress of developing the plan to implement transportation services according to client needs. Ashley distributed the listening session schedule and invited Commission members to participate at their local session.

BUSINESS ITEMS:

  1. 2008 Budget Preparation: Reviewed draft Labor Allocation Worksheet, Other Expense Worksheet, and Program Cost Schedule.
  2. Approval of Updated Policies Governing COA Transportation Services: Motion by S. Alexander to approve the following Policies, as amended, second by R. White. Motion carried.
    1. Transportation Services Request and Cancellation Policy
    2. Transportation Services Passenger Eligibility Policy
    3. Transportation Services Fee Schedule

CONTINUUM OF CARE COMMITTEE REPORT:

S. Alexander provided an update regarding the most recent meeting, and reminded the Commission of the upcoming joint meeting between the Continuum of Care Committee and Commission on Aging Committee on Tuesday, July 24, 2007 at 6:00 p.m. at the West Square Building, Room 213. The purpose of this joint meeting is to provide Commission input to the ADRC development, charged to the Continuum of Care Committee.

AGEADVANTAGE BOARD REPORT:

B. Durst and D. McCluskey provided an update from their most recent AgeAdvantAge board meeting and training at the Park Plaza in Baraboo. The training focused on the vision and mission of the Aging & Disability Resource Center.

ADVOCACY:

No additional tasks were assigned.

NEXT MEETING/ADJOURNMENT:

Motion by D. McCluskey to adjourn with the next regular meeting to be held Wednesday, August 8, 2007, at 8:30 a.m., at the West Square Building, second by R. Soeldner. Motion carried.

Signed by: D. McCluskey, Secretary