Commission on Aging Committee Minutes

Date: Tuesday, November 27, 2007
Time: 8:30 a.m.
Place:
Conference Room 213, Second Floor
West Square Building
505 Broadway
Baraboo, Wisconsin

Meeting Type: Regular

ATTENDANCE:

Members present: J. Wheeler, Chair, Scott Alexander, R. Cassity, B. Durst, P. Johnson, * D. McCluskey, D. Nelson, R. Soeldner, R. White

Others Present: Trish Vandre, Director Commission on Aging, Mary Jane Percy Volunteer Coordinator Commission on Aging, Sylvia Kriegl Aging Outreach Services Specialist

Absent: * D. McCluskey, D. Nelson

CALL TO ORDER:

The meeting was called to order by J. Wheeler at 8:30 a.m. and was certified to be in compliance with the Open Meeting Law.
AGENDA: Motion by R. Cassity to adopt the Agenda, amended as follows, second by P. Johnson.
Motion carried.

Moved Business Items 7A. Home Delivered Meal Program Review to 7C.
Moved Business Items 7B. Consider Home Delivered Meal Volunteer Reimbursement Policy to 7A.
Moved Business Items 7C. Consider Plan Accepting Additional $15,550.00, Correction $13,550.00, in Benefit Specialist Funding to Department Update 6A.

ADOPT MINUTES OF PREVIOUS MEETING:

Motion by S. Alexander to approve the October Meeting Minutes, amended as follows, second by R. Cassity. Motion carried.
Added Department Update C. Staff Report: A. Nedeau-Owen, STRAP Planning Grant Project Manager, gave a presentation on possible components of a coordinated transportation system.
Added AgeAdvantAge Board Report: B. Durst gave a report on the October 5, 2007 Meeting regarding AAA structure modernization.

PUBLIC COMMENT:

None registered.

COMMUNICATIONS:

None registered.

DEPARTMENTAL UPDATES:

  1. Director's Report:

    T. Vandre highlighted events and statistics from the October/November Director's Report, specifically including an update regarding ADRC status.

    T. Vandre announced that the Commission has been awarded $13,550.00 in additional Benefit Specialist funding to be used for Medicare Part D outreach, education, enrollment, and resolution of issues for Sauk County older adults.

  2. Financial Report:
    1. Monthly Financial Statements: T. Vandre entertained any questions regarding the current Balance Sheet and Committee Budget Report.
    2. Approval of Vouchers: Motion by R. White to approve the October monthly vouchers in the amount of $42,477.50, second by R. Cassity.
      Motion carried.
  3. Staff Report: T. Vandre, Director, and S. Kriegl, Aging Outreach Services Specialist, gave a presentation on the 2007 Home Delivered Meal Program nutritional assessment.

BUSINESS ITEMS:

  1. Consider Home Delivered Meal Volunteer Reimbursement Policy: Commission considered multiple options to reduce HDM transportation costs, given that the need for capacity is increasing with level funding. Motion by S. Alexander to grandfather in current HDM volunteers at current reimbursement rates until sunset date of June 30, 2009 with the option to switch to the flat two-tiered reimbursement rates prior to June 30, 2009; new volunteers are told reimbursement is available [but not automatically given] and, if requested, will be paid according to a flat two-tiered system: "short route" [less than 10 miles], $5.00 per day or "long route" [10 miles or greater], $10.00 per day; and T. Vandre, Director, has been given the authority to contract with a Lake Delton lunch provider, with a local driver, to serve participants in that area, second by R. Cassity.
    Motion carried.
  2. Consider Extension of 2007 Catering Contract with Feil's Catering through December 31, 2008: Motion by R. White to exercise the option of a one-year extension on the catering contract with Feil's Catering, effective January 1, 2008 through December 31, 2008, inclusive of a per meal increase to $4.10 per meal, second by R. Soeldner.
    Motion carried.
  3. Home Delivered Meal Program Review: Commission discussed the purpose, objectives, participant characteristics, various meal options, and unmet needs of the current Nutrition Program, with regards to home delivery. In future meetings, the Commission will discuss what and how the Aging Unit and County roles fit within the County's priorities, partnerships with other entities, and next steps in executing this action.

AGEADVANTAGE BOARD REPORT:

AAA transition planning meeting in Warrens, Wisconsin on December 7, 2007.

ADVOCACY:

T. Vandre reported of the Coalition of Wisconsin Aging Groups' [CWAG] expressed desire for increased involvement with local citizens in advocacy efforts. The Commission discussed what their local role might entail.

NEXT MEETING:

The next Regular meeting will be held Tuesday, December 18, 2007 at 8:30 a.m. at the West Square Building, ETN Room on the Third Floor.

ADJOURNMENT:

Motion by R. Soeldner to adjourn, second by P. Johnson.
Motion carried.

Respectfully Submitted: D. McCluskey, Secretary