Members Present: M. Krueger, D. Stevens, J. Fordham, J. Ashford, and W. Wenzel
Others Present: K. Schauf, T. Liebman, B. Mielke, T. Stieve, A. Kleczek, T. Tyczynski, L. Haugen, J. Gaalswyk, R. Meister, K. Fults, P. Raab, J. VanBerkel, and news media representative
The meeting was called to order by Chair Krueger at 9:00 A.M. and compliance with the Open Meeting Law was verified. Motion by Wenzel, seconded by Stevens to approve the agenda for today's meeting, as printed. Motion carried.
Motion by Fordham, seconded by Ashford to approve the minutes of the July 2, 2007 meeting as printed. County Clerk Mielke noted the draft version of the minutes did not contain the name of the committee, date or time; the information has been included in the final version. Motion carried.
Public Comment:
Supervisor Gaalswyk asked to reserve his comments until discussion of the clean sweep program was in order on the agenda.
Communications:
None
Consideration of Resolution Denying Claim:
This item was placed on the agenda in error.
Veterans Service Office:
T. Tyczynski, Veterans Service Officer, presented the monthly report and list of bills in the amount of $2,082.26. Motion by Fordham, seconded by Wenzel to approve the foregoing, as presented. Motion carried. Tyczynski next presented the proposed 2008 budget for his department and reviewed same with Committee. Motion by Ashford, seconded by Fordham to recommend forwarding the budget, as presented, to the Finance Committee for their consideration. Motion carried.
County Clerk
B. Mielke, County Clerk, presented the monthly report and list of bills in the amount of $790.18. Motion by Ashford, seconded by Fordham to approve the foregoing, as presented. Motion carried. Mielke next presented the proposed 2008 budget for her department, including office remodel, and reviewed same with Committee. Motion by Ashford, seconded by Wenzel to recommend forwarding the budget, as presented, to the Finance Committee for their consideration. Motion carried.
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Approving the Acceptance and Disbursement of Homeland Security Inter operability Grant Funds:
R. Meister, Sheriff's Department Chief Deputy, and P. Raab, EMBS Communications Technician, presented a draft resolution and reviewed same with Committee entitled, "Approving the Acceptance and Disbursement of Homeland Security Inter operability Grant Funds". Discussion followed regarding grant funds with a motion by Stevens, seconded by Fordham to recommend forwarding the resolution to the County Board for consideration at the August 21, 2007 meeting. Motion carried.
Corporation Counsel:
T. Liebman, Corporation Counsel, presented the monthly report and list of bills in the amount of $1,261.35. Liebman introduced newly hired Assistant Corporation Counsel Alene J. Kleczek to Committee members. Committee briefly discussed the issue of fines relating to Big Cats litigation; Corporation Counsel recommended scheduling a closed session at the September E&L meeting to discuss this issue. Motion by Fordham, seconded by Wenzel to approve the report and list of bills, as presented. Motion carried. Liebman next presented his department's 2008 proposed budget and reviewed same with Committee. Motion by Ashford, seconded by Stevens to recommend forwarding the budget, as presented, to the Finance Committee for their consideration. Motion carried.
At this point, the Committee recessed for a five minute break.
Administrative Coordinator:
K. Schauf, Administrative Coordinator, presented the monthly report for her office and list of bills for the former landfill operations in the amount of $9,510.97; there were no monthly bills for her department. Motion by Ashford, seconded by Wenzel to approve the foregoing, as presented. Motion carried.
Chair Krueger updated Committee members on proposed plans to update the shooting range located on the former landfill property. The project would use remaining funds from the jail building project.
Schauf next presented her 2008 proposed departmental budget and reviewed same with Committee. Motion by Ashford, seconded by Wenzel to recommend forwarding the budget, as presented, to the Finance Committee for their consideration. Motion carried.
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Emergency Management:
T. Stieve, Emergency Management, Buildings and Safety Director, presented the monthly report list of bills in the amount of $596.61. Motion by Ashford, seconded by Fordham to approve the foregoing, as presented. Motion carried.
Stieve presented the proposed 2008 budget for the Emergency Management Department and discussed same with Committee. Motion by Fordham, seconded by Stevens to recommend forwarding the budget, as presented, to the Finance Committee for their consideration. Motion carried.
Solid Waste: Monitoring Activities, Participation Letter & Clean Sweep Program:
Stieve distributed the monthly maintenance report for his department's work at the former landfill site.
County Conservationist, Joe VanBerkel, joined the meeting and discussed with Committee members details of the upcoming County Clean Sweep event scheduled to take place October 5 & 6, 2007. Supervisor Joel Gaalswyk expressed concerns he received from citizens in the Spring Green area regarding only one drop off site being available. Discussion followed relating to clean sweep operations, including: potential extended pick up and site locations, options for municipal input to help defray costs, and the need for volunteers at the event.
The Committee continued to debate costs; the total of which is estimated to be somewhere between $60,000 and $80,000 (based on previous events). Chair Krueger distributed a draft letter intended for local municipalities in which donations to help defray the cost were encouraged. Given the rapid approach of the event, consensus of Committee members was to have the County fund this year's program and discuss future events with representatives from municipal government when the next intergovernmental meeting is held. Motion was made by Fordham, seconded by Stevens to use remaining capital outlay funds in the 2007 landfill to conduct the clean sweep program. Motion carried.
Updates: Strategic Planning & Operational Audit:
Chair Krueger noted strategic planning outcomes and implementation issues are currently on hold and expressed his frustration with same.
Representatives from Virchow Krause will be on site for a meeting this week to present results from their operational audit of central government services and a full report will be available at next month's E&L meeting.
Consideration of a Resolution Regarding Highway 12 Jurisdictional Transfer:
Motion by Ashford, seconded by Fordham to postpone this item until next month. Motion carried.
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Community Development Block Grants Updates:
D. Jaedike, Management Analyst, updated Committee members on the status of four Community Development Block Grant (CDBG) loans, two of which are currently delinquent. He advised attempts have been made to contact the individuals involved and follow-up certified "dunning" letters will be sent.
Consideration of request for Funds for Upcoming Conference from WCA Committee:
Wisconsin Counties Association (WCA) representatives have contacted Sauk County, who will be serving as the host county for the upcoming WCA convention in October, for an $800.00 donation for incidental expenses. Discussion followed with a motion by Krueger, seconded by Ashford to approve this request. Roll call vote was taken with the following results: AYE: (3) Krueger, Ashford, and Fordham. NAY: (2) Stevens and Wenzel. Motion carried.
Motion by Ashford, seconded by Wenzel to go into closed session pursuant to Wisconsin Statutes S. 19.85(1)(e): Deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: Badger Army Ammunition Plant proposals; and allow the following individuals to remain: T. Liebman, K. Schauf, J. Gaalswyk and B. Mielke. Roll call vote was taken on the motion with the following results: AYE: (5) Krueger, Stevens, Fordham, Ashford and Wenzel. NAY: (0). Motion carried and the Committee went into closed session at 12:25 P.M. At 1:00 P.M. the Committee returned to open session.
Motion by Stevens, seconded by Ashford to adjourn and set the next, regular meeting date for Tuesday, September 4, 2007 at 9:00 A.M. Motion carried and the meeting adjourned at
l:01 P.M.
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary
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