DATE: September 4, 2007; 9:00 A.M.
Room #213, West Square Building, 505 Broadway, Baraboo, WI
Members Present: M. Krueger, D. Stevens, J. Fordham, J. Ashford, and W. Wenzel.
Others Present: K. Schauf, T. Liebman, B. Mielke, R. White, L. Haugen, C. Bodendein, J. Lally, M. Steward, S. Sorenson, R. Cassity, M. Koehler, A. Kleczek, T. Tycznski, T. Stieve, and news media representative.
The meeting was called to order by Chair Krueger at 9:00 A.M. and compliance with the Open Meeting Law was verified. Motion by Fordham, seconded by Ashford to approve the agenda for today's meeting, as printed. Motion carried.
Motion by Fordham, seconded by Stevens to approve the minutes of the August 6, 2007 meeting as printed. Motion carried.
Public Comment:
none
Communications:
Chairperson Krueger reported receipt of correspondence from the Boys & Girls Club of Baraboo/Sauk County asking the Board Chair to designate the third Saturday in September as "Day For Kids". Because this observance would be prior to the next, regularly scheduled meeting of the full County Board, E&L Committee members agreed to have the Board Chair sign the proclamation and advise the Board of this action at the September meeting.
Chairperson Krueger announced copies of proposed resolutions for consideration at the upcoming WCA convention were available on line or hard copy in the County Clerk's Office; gave details on the process for flood damage estimates for counties; and appointed the Administrative Coordinator as the "point person" for material/information regarding the upcoming 2010 census.
Motion by Krueger, seconded by Ashford to go into closed session pursuant to Wisconsin Statutes Section 19.85(1)(f) "Considering financial, medical, social or personal histories of disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations": Administrative meeting with Corporation Counsel and Administrative Coordinator; and allow the following individuals to remain: K. Schauf, T. Liebman, B. Mielke, R. White, L. Haugen, M. Koehler, C. Bodendein, and J. Lally. Roll call vote was taken on the motion with the following results: AYE: (5) M. Krueger, J. Ashford, J. Fordham, D. Stevens, and W. Wenzel. Motion carried.
Motion by Stevens, seconded by Wenzel to go into closed session pursuant to Wisconsin Statutes Section 19.85(l)(g), conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is, or is likely to become involved: Big Cats; and allow the following individuals to remain: K. Schauf, T. Liebman, B. Mielke, L. Haugen, R. White, R. Cassity, J. Lally, and C. Bodendein. Roll call vote was taken on the motion with the following results: AYE: (5) M. Krueger, J. Ashford, J. Fordham, D. Stevens, and W. Wenzel. Motion carried.
Motion by Krueger, seconded by Wenzel to go into closed session pursuant to Wisconsin Statutes Section 19.85(l)(g), conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is, or is likely to become involved: Sauk Co. v. Malave; and allow the following individuals to remain: K. Schauf, T. Liebman, A. Kleczek, B. Mielke, L. Haugen, M. Steward, and S. Sorenson. Roll call vote was taken on the motion with the following results: AYE: (5) M. Krueger, J. Ashford, J. Fordham, D. Stevens, and W. Wenzel. Motion carried and the Committee went into closed session at 9:10 A.M. At 11:20 A.M. the Committee returned to open session.
Veterans Service Office:
T. Tyczynski, Veterans Service Officer, presented his monthly report and list of bills in the amount of $1,228.12. Motion by Wenzel, seconded by Ashford to approve the foregoing, as presented. Motion carried.
Consideration of E-mail Notification on Mailed County Board Agendas:
Chair Krueger advised the County Clerk had received a request from Supervisor Kriegl asking that all Board members be sent an e-mail notice indicating the date hard copies of County Board meeting agendas were sent out from her department. The Clerk reported the date of mailing is included in the body of each agenda. Also on the same date hard copies are mailed, the complete agenda is forwarded to the MIS department for placement on the County web site. Mielke noted she had advised Supervisor Kriegl of the process and indicated she would take his request before her oversight committee for consideration.
T. Stieve, Emergency Management, Buildings and Safety Director, explained the mail pickup and delivery service currently in use by the County. Discussion followed with consensus of Committee members being sufficient notice now exists for Board members and if individual supervisors have problems with mail delivery service, the appropriate department or US Post Office should be contacted. Mielke will advise Supervisor Kriegel of the Committee's action.
Emergency Management:
T. Stieve, Emergency Management, Buildings and Safety Director, presented the Emergency Management monthly report, including an update on recent flood damage, and list of bills in the amount of $556.61. Motion by Ashford, seconded by Fordham to approve the foregoing, as presented. Motion carried.
Solid Waste:
T. Stieve presented the monthly Sauk County landfill maintenance time sheet, monthly list of bills in the amount of $21,719.67 and most current 2008 budget estimates to the Committee for consideration (final budget request presently not available). Motion by Wenzel, seconded by Stevens to approve the report and list of bills, as presented. Motion carried.
County Clerk:
B. Mielke, County Clerk, presented her monthly report, memo containing remarks from the Virchow Krause Central Services Organizational Analysis, and list of bills in the amount of $1,961.81. Motion by Ashford, seconded by Wenzel to approve the monthly report and list of bills, as presented. Motion carried.
Updates:
Review of VK Central Services Organizational Analysis:
Strategic Planning Outcomes and Implementation: Structure:
Committee members felt today's meeting would not allow sufficient time to review the Operational Analysis Report, as well as departmental reaction to it. Motion by Krueger, seconded by Wenzel to postpone this item and hold a special meeting to deal with this matter on Friday, September 21, 2007 at 9:00 A.M. Motion carried.
Administrative Coordinator:
K. Schauf, Administrative Coordinator, presented her monthly report and list of bills in the amount of $10,835.17. Motion by Ashford, seconded by Fordham to approve the foregoing, as presented. Motion carried.
Corporation Counsel:
T. Liebman, Corporation Counsel, presented his monthly report, request for Wendy Bromley to attend "Through the Eyes of a Child" seminar on November 8-9, 2007, at the Kalahari at a cost of $125; request for Alene Kleczek to attend "Legal Issues of the Aging" seminar on October 2, 2007 at the State Bar Center in Madison at a cost of $199; request for Alene Kleczek to attend "Legal Ethics 2007" seminar on October 18, 2007 at the State Bar Center in Madison at a cost of $169; and list of bills in the amount of $2,431.32. Motion by Ashford, seconded by Fordham to approve the foregoing, as presented. Motion carried. Liebman also distributed, in response to the Virchow Krause Central Services Organizational Analysis, a 2006 Time Allocation Report for his department.
Consideration of a Resolution to the State of Wisconsin for Local Funding of Alternatives to Incarceration:
Committee members discussed this resolution and took no action, citing the need for additional information.
Consideration of a Resolution Opposing AB 438:
K. Schauf presented a draft copy of a resolution entitled, "Opposition to 2007 Assembly Bill 438" (re: reduction in the number of Wisconsin Counties). Motion by Wenzel, seconded by Stevens to recommend forwarding the resolution to the County Board for consideration at the September 18, 2007 meeting. Motion carried.
Motion by Ashford, seconded by Stevens to adjourn and set the next, regular meeting date of the Executive & Legislative Committee for Monday, October 1, 2007 at 9:00 A.M.; the November meeting date was also established for Monday, November 5, 2007 at 9:00 A.M. Motion carried and the meeting adjourned at 12:55 P.M.
.
(Special meeting date set by motion within the body of these minutes for Friday, September 21, 2007 at 9:00 A.M.).
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary