Members Present: Krueger, Stevens, Ashford, Fordham, and Wenzel
Others Present: K. Schauf, T. Liebman, B. Mielke, T. Tyczynski, T. Stieve, D. Jaedike, J. VanBerkel, H. Haag, M. Steward, L. Haugen, and R. Cassity.
Chairperson Krueger called the meeting to order at 9:00 A.M. and certified compliance with the Open Meeting Law.
Motion by Wenzel, seconded by Fordham to approve the agenda for today's meeting, as mailed. Motion carried.
Motion by Fordham, seconded by Stevens to approve the minutes of the October 1, 2007 regular and October 22, 2007 special meetings, as printed. Motion carried.
Public Comment:
None
Communications:
Chairperson Krueger noted receipt of correspondence from the City of Baraboo indicating their plans to create TID #9. Committee consensus was to allow the Administrative Coordinator to continue to serve as Sauk County's representative on the Joint Review Board and asked that she report her voting intentions to the E&L Committee on upcoming issues.
Chairperson Krueger pointed out a recent letter to the editor, written by Supervisor White, which appeared in The Sauk Prairie Star. The letter dealt with the inability of supervisors to address the County Board under the "Public Comment" portion of the Board agenda. Discussion followed and Committee members agreed Board members should bring issues of concern to the appropriate governing committee and requested the Corporation Counsel to strongly reinforce adherence to the Open Meeting Law.
Consideration of a Lien Waiver Request on a CDBG Loan:
Dale Jaedike, Management Analyst, introduced Mr. Harold Haag of Reedsburg, Wisconsin. Mr. Haag currently has a CDBG loan through Sauk County and has requested a 2007 crop lien waiver on this loan. Discussion followed on various factors affecting CDBG loans, including collateral and default procedures. Motion by Wenzel, seconded by Fordham to grant Mr. Haag a lien waiver contingent upon receipt of his November loan payment no later than November 10, 2007. Motion carried.
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Veterans Service Office:
T. Tyczynski, Veterans Service Officer, presented his monthly report and list of bills in the amount of $1,171.77. Motion by Fordham, seconded by Ashford to approve the foregoing, as presented. Motion carried.
County Clerk:
Beverly J. Mielke, County Clerk, presented her monthly report and list of bills in the amount of $1,540.39. Motion by Stevens, seconded by Wenzel to approve the foregoing, as presented. Motion carried.
Corporation Counsel:
Todd Liebman, Corporation Counsel, presented a request for Wendy Bromley to attend a Legal Ethics 2007 seminar in Madison at a cost of $169.00, noting this is a requirement for continued education. Motion by Ashford, seconded by Wenzel to approve the request. Liebman then gave his monthly report and list of bills in the amount of $1,540.39. Motion by Ashford, seconded by Fordham to approve the foregoing, as presented. Motion carried.
Emergency Management:
Tim Stieve, Emergency Management, Buildings and Safety Director, presented a monthly report and list of bills for Emergency Management in the amount of $491.20. Motion by Wenzel, seconded by Fordham to approve the foregoing, as presented. Motion carried.
Stieve asked for guidance on how to proceed regarding the budgeted reclassification of a position in his department vs. the recommendations of the VK Organizational Analysis report. Discussion followed and the consensus of Committee members was to allow the budgeted increase to remain, but take time to carefully review the concerns raised in the report.
Solid Waste:
Stieve presented the landfill maintenance time sheet and monthly list of bills for the former Sauk County Landfill, noting a considerable amount of time had been spent dealing with problems concerning an old skid. Motion by Ashford, seconded by Stevens to approve the report and monthly list of bills in the amount of $107,613.10. Motion carried.
Joe VanBerkel, County Conservationist, gave a power point presentation on the recent "clean sweep" program conducted in the County last month. VanBerkel thanked departments for their efforts and cooperation and stated a press release will be forthcoming with much of the same information being included. Committee members briefly discussed the possibility of holding future events and deliberated funding for same, including contributions from local municipalities.
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Administrative Coordinator:
Kathy Schauf, presented her monthly report and list of bills in the amount of $2,130.09. The report included a list of upcoming initiatives and policy issues on the horizon which the County Board will need to address.
Mark Steward, Planning and Zoning Director, presented information on the creation of a Sauk County Comprehensive Plan. Discussion followed and Committee members agreed to move forward with the plan, and also suggested informing the Towns Association of this project.
Consideration of the Revolving Loan Fund (RLF) Committee Composition:
D. Jaedike distributed information dealing with the administration of the revolving loan program which requires the County Board of Supervisors to establish a formal Loan Review Committee. He noted committees are generally composed of five to seven members, some of whom should have experience in the areas of lending and real estate. Discussion followed on the composition of this committee with members agreeing to again consider this matter at next month's E&L meeting.
Updates:
VK Central Services Organizational Analysis:
The Administrative Coordinator reported being in the process of creating a matrix/grid to track activity related to this report.
Strategic Planning Outcomes & Implementation: Structure
The Chairperson reported no action is planned on this matter until possibly after adoption of the 2008 budget and upcoming bonding issue.
Meeting Dates for County Board of Supervisors in 2008: February 18 and November 12, 2008:
The County Clerk asked for consideration in moving the February meeting of the County Board from the third Tuesday of the month (February 19, 2008) to Monday, February 18, 2008, due to a conflict with the February Partisan Primary Election. She also noted the annual meeting of the County Board (first Tuesday after the second Monday in November) will fall on Veterans Day. Wisconsin Statutes prohibit holding the meeting on that day and stipulate, "When the day of the meeting falls on November 11, the meeting shall be held on the next succeeding day." (Wisconsin Stats. 59.11(1). Motion by Ashford, seconded by Fordham to recommend the foregoing meeting date changes to the full County Board for consideration. Motion carried.
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Discussion and Consideration of Roles and Responsibilities Presentation:
The Administrative Coordinator reported obtaining information on a presentation created by Marathon County dealing with this topic. Committee members asked to receive hard copies of the report to review and consider at next month's E&L meeting.
Motion by Wenzel, seconded by Fordham to adjourn and set the next, regular meeting date for Tuesday, December 4, 2008 at 9:00 A.M. Motion carried and the meeting adjourned at 12:20 A.M.
Respectfully submitted:
Beverly J. Mielke, County Clerk/Secretary