Finance Committee

DATE: Tuesday, May 8, 2007
PLACE:
Room 213
West Square Building
Baraboo

Members present: Marty Krueger, Joan Fordham, Tommy Lee Bychinski, Bill Wenzel, Tom Kriegl

Others present: Kerry Beghin, Kathy Schauf, Pat Carignan, Tom Scheidegger, Bonnie Manning, Sheriff Randy Stammen, Michelle Koehler

Chairman Bychinski called the meeting to order at 8:30 a.m. Certification of the open meeting requirement was met. Motion by Fordham, second by Wenzel to adopt the agenda. Motion carried. Motion by Wenzel, second by Fordham to approve the minutes from previous meetings.
Motion carried.

Public Comment

None.

Communications

None.

Business Items

Preliminary update from Virchow Krause on 2006 audit results.

Tom Scheidegger, a partner from Virchow Krause, described the audit process. He also discussed changes in auditing standards that will likely force material weaknesses being reported for the vast majority of governments and not-for-profits; however, he doubts this will detract from our debt rating. There were three audit adjustments found countywide.

Consideration of resolution to Eliminate One (1) Full-Time Clerk Position and Create One (1) Full-Time Financial Analyst Position for the Sauk County Sheriff's Department Outside of the 2007 Budget Process.

This realignment of duties would allow for better monitoring of the budget, and a centralized report function for financial information. Motion by Krueger, second by Fordham to approve. Motion carried.

Consideration of resolution Designating Unreserved Funds as of December 31, 2006.

Motion by Fordham, second by Wenzel, to approve the resolution designating unreserved funds as of December 31, 2006 and forward to the County Board for approval.
Motion carried.

Consideration of resolution Authorizing Adjustments to the 2006 Budget.

This resolution adjusts the budgeted expenditures for departments that received additional funds throughout 2006, as well as transferring funds for departments that exceeded their 2006 budget with no alternate funding available. Motion by Fordham, second by Krueger to approve.
Motion carried.

Review of quarterly accounts receivable reports.

Discussed reports from the Highway, Human Services, Home Care and Clerk of Courts offices.

Update on financial performance of the Health Care Center.

The Committee discussed the results of the business office accounts receivable review, as well as bad debts. The new Business Manager started yesterday, and Accounting will continue to work with her to maintain continuity.

Treasurer's Report

Carignan updated the Committee on departmental activities. She has been working on letters for delinquent property taxpayers; the total of 140 letters is higher than ever. She is working to create payment plans for any taxpayer that is trying to make payment. Direct deposit is still strongly encouraged, particularly for new hires. Motion by Wenzel, second by Fordham, to approve payment of the Treasurer's invoices in the amount of $687.99 and 2008 budget mission, vision, goals and performance measures.
Motion carried.

Accounting Department Report

Beghin updated the Committee on departmental activities. Significant audit preparation paid off in a very smooth audit. Discussed refocus of efforts from countywide policy development to documentation required for audit. Motion by Wenzel, second by Fordham to approve payment of Accounting invoices in the amount of $19,989.70 and 2008 budget mission, vision, goals and performance measures. Motion carried. Motion by Fordham, second by Krueger to approve county invoices in the amount of $2,997,563.20.
Motion carried.

Motion by Krueger, second by Wenzel to adjourn.
Motion carried.

The next meeting will be just prior to the County Board session on May 15 to approve payments, and the next regular Finance Committee meeting will be with the Personnel Committee in early June.

Respectfully Submitted, William F. Wenzel, Secretary