DATE: June 15, 2007
Members present: Marty Krueger, Joan Fordham, Tommy Lee Bychinski, Tom Kriegl, William Wenzel
Others present: Kerry Beghin, Carol Thompson, Lynn Horkan
The meeting was called to order by Chairman Bychinski at 10:35 a.m. Certification of Open Meeting compliance was given.
Motion by Fordham, second by Krueger to adopt the amended agenda. Motion carried.
Motion by Fordham, second by Kriegl to approve the minutes of May 8 and May 15, 2007. Motion carried.
Review of Human Services accounts receivable:
Lynn Horkan discussed the receivable reports for Human Services.
Selection of a Finance Committee delegate to capital improvements team:
Motion by Krueger, second by Fordham to select Kriegl as the Finance Committee delegate to serve on the capital improvement team. Motion carried.
Update on financial advisor selection process:
Kerry Beghin, Kathy Schauf and Tommy Lee Bychinski reviewed the bids received from seven companies for the selection of a financial advisor. Three companies stood out as the best choices. Narrowing down the exact services Sauk County would be asking for and further analyzing the costs for those services will be the next step. The Committee asked to invite the top three companies to the next Finance Committee meeting for a short presentation about their company and services.
Update on financial performance of the Health Care Center:
Penny Clary has started as the new business office manager. New software selection is being aggressively pursued.
Consideration of the 2008 budget process:
Kriegl stated that we budget for positions to be fully staffed all year. This allows the four largest departments with the most employees and typically the most vacancies to have an automatic cushion within their budget. He believes that we should calculate the historical vacancy factor and reduce the tax levy in those departments by the estimated vacancies. If those departments go over budget in a year because there were no vacancies, their budget would need to be reviewed differently. The Committee discussed reviewing this further.
Treasurer's Department Update:
Motion by Fordham, second by Wenzel, to approve the payment of the Treasurer's bills in the amount of $564.17. Motion carried.
Accounting Department Update:
Working to finish the financial statements related to the 2006 audit. Working to prepare the personnel changes and new position requests. Motion by Wenzel, second by Fordham to approve the payment of the Accounting Department bills in the amount of $20,110.00, and County bills in the amount of $3,525,553.82.
Motion by Krueger, second by Fordham to adjourn, with the next meeting on Tuesday, July 10. Motion carried.
Respectfully submitted,
William F. Wenzel, Finance Committee Secretary