1. Called to order at 8:00 a.m. by Paul Endres. The open meeting law requirements were met.
2. Motion by Bychinski, second by Hartje to adopt the amended agenda. Motion carried.
3. Motion by Hartje, second by Higgins to approve the minutes of the last meeting with one correction regarding Joan Fordham's attendance. Motion carried.
4. Update on Schematic Design. Tim Stieve discussed the design as it stands today. Many meetings with the architect and staff have occurred and the plans change often. A large change is that the basement is now located under two neighborhoods instead of under the resident living area/administrative office portion of the plan. Architects have assured us that enough sound absorbing options could be utilized so that the residents would not be bothered by mechanical noises. Basement also includes an inservice room, kitchen, laundry area, break room and storage. Food would be prepared in the basement kitchen and sent up to the floors via elevators with serving done in the neighborhood kitchen area. Plan makes it possible to close off the neighborhoods into 10 - 11 bed units in the future if needed. Also have included two rooms which are joined by doors to make a suite on each neighborhood for married couples etc. A bariatric room is also included on each neighborhood except for in the dementia unit.
Question asked regarding the location of future expansion of nursing home (NH) beds if that becomes necessary. Group has discussed future assisted living space but not NH bed expansion. Site plan was not brought to this meeting but it does show future assisted living units. That site plan will be included in tomorrow's schematic design meeting as well as for presentation to the full board. The layout on the site is partly to ensure that resident windows have a nice view and availability of sunshine. Need to make clear to the full board that some plan is in place for possible future expansion of NH beds since it is of concern to several board members. Possible expansion could include NH beds on the first floor with assisted living on upper levels. Part of the plan is for an outside garden area and are discussing making that area a four-season area. Discussed putting footings in the area for possible expansion to four-season area. May also be an area for donations to be directed. Meeting scheduled with the architect to discuss final schematic drawing. Looking at an option of expanding the basement area for additional storage.
Additional space for wheel chair/lift storage is in halls in alcoves and closets.
Discussion was held regarding the possibility of having another building committee meeting right after the design meeting tomorrow to update the committee on the plan before the full board meeting. Was decided that the building committee will meet tomorrow at 4:30 p.m. in the EMBS meeting room to be updated on the final design. Group is still waiting for more information on LEED certification so that will be an item on the agenda also.
Next process is to clean up plan tomorrow afternoon, then will sign off on the schematic design and begin design development which is the bid document. Look for a May date to go out for bids.
LEED (Leadership in Energy and Environmental Design) was discussed. A letter was handed out from Horty Elving summarizing the process for LEED certification and the various costs associated with this process. County management is working with Horty Elving to adjust their fees. We have some internal resources that could be utilized to also help bring the costs down. Discussion followed regarding the benefits of having a LEED building as well as the costs associated with it. Many supervisors are very interested in the LEED philosophy and would be very supportive of investing in that concept for this new building. County board needs to be the ones to make the final decision, which needs to be made soon. Having the resolution to present to the board tomorrow would be ideal. Will be added to the agenda for this committee for tomorrow's meeting. Schauf indicated that the feeling was that the project budget was sufficient to meet the extra costs of LEED certification. Will also look into whether or not federal dollars are available for this project.
Discussed how building should be delivered. Schauf indicated that we have previously done design/bid/build (DBB) not construction management. In construction management there is a third entity who in essence act as the general contractor. This can complicate the process and there may be some reluctance on the part of local vendors to deal with this option. Decision was that it would be more beneficial for the county to go with design/bid/build for this project. We already incorporate some of the cost saving measures of construction management in the DBB process.
Motion by Hartje, second by Bychinski to proceed with the Design/Bid/Build method for the Health Care Center project. Motion carried.
Update on timeline and process. Intention is to finish the schematic design process at the meeting tomorrow and get a sign off in January. On schedule for having the project put out for bids in May, 2008.
Hartje voiced his desire to donate to the project but had some concern about recent admission questions. Further discussion followed. Would like discussion regarding donations on the agenda for next month.
Next meeting date January 22, 2008 at 8:00 a.m. Location to be announced at a later time.
Motion by Bychinski, second by Higgins to adjourn. Motion carried.
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Joan Fordham, Secretary