Health Care Center Committee Board of Trustees

DATE: January 4, 2007

PRESENT: Arthur Carlson, Linda Borleske, Henry Netzinger, Paul Endres, Larry Schroeder, William Higgins, Terri Langer

OTHERS PRESENT: Michelle Koehler, Kathy Schauf, Carol Thompson and Marty Krueger

1. Called to order at 5:00 p.m. by Art Carlson. The open meeting law requirements were met.
2. Motion by Borleske, second by Netzinger to adopt the agenda.
   Motion carried.
3. Motion by Borleske, second by Netzinger to approve the minutes of the previous meeting.
   Motion carried.
4. Introductions - Board and staff members were introduced.
5. Election of officers. Chairman - Carlson nominated himself, second by Borleske; Netzinger nominated Endres, second by Higgins; Borleske nominated herself, second by Carlson.
   Motion by Endres, second by Carlson to close nominations. Motion carried.
   Vote by paper ballot - Counted by Krueger. New Chairman is Paul Endres.
   Vice-Chairman - Carlson nominated himself, Netzinger nominated Borleske.
   Motion by Netzinger, second by Borleske to close nominations. Motion carried.
   Vote by paper ballot - Counted by Krueger. New Vice-Chair is Linda Borleske.
6. Public comment. Netzinger asked for information regarding the cost to the county of placing all our residents in the community or other facilities. Schauf will follow up.
7. Communications - Schauf explained the role of the Board of Trustees in policy oversight of the HCC. She highlighted the mission/vision statement, goals review - both long and short term, and output/outcome and efficiency measures which will be discussed. Line item detail of the 2007 budget was included for informational purposes. An introductory packet of information was also provided including county structure, staff and various boards. Committee vouchers should be completed and sent to the accounting office by the first week of the month. County web sites were included as a good source of information.
   Borleske read a letter from Dorwin Leabo in support of building a new facility on this site without outsourcing services. Letter forwarded by Tommy Bychinski from a friend regarding the WIPFLi Report. Letter was not read.
8. West indicated that the facility has surrendered the 24 beds and as of 12/11/06 we have 110 licensed beds. New license has been received and is posted.
9. Discussion of superintendent recruitment. Schauf discussed the timeline and administrator position description. Asked the board to authorize moving forward with the recruitment. Question was asked regarding the name "Superintendent vs. Administrator". Krueger indicated that the Statute refers to the Superintendent so that is the accepted term.
   Motion by Carlson, second by Netzinger to approve the timeline and recruitment procedure outlined.
   Motion carried.
10. Review of monthly donations. Yearly summary of donations was also available. West reviewed the donations for December and yearly donations.
    Motion by Borleske, second by Carlson to approve the December donations in the amount of $1,570 and yearly donations in the amount of $96,837.67.
    Motion carried.
11. Approval of resolution commending Judy Schenck for years of service.
    Motion by Borleske, second by Schroeder to approve the resolution commending Judy Schenck for 31 years of service to the Sauk County Health Care Center.
    Motion carried.
12. Interim Superintendent's report. West indicated that the bed surrender is complete so we are officially licensed for 110 beds. Second day on the job the State Survey team entered and will complete the survey next week. The Health Care Center has had no cites for the last three surveys except for building issues. The initial exit meeting was positive. Engineer found big problems with the fire alarms in some areas. It is expected that we may get some cites from this. May be able to get a waiver if we can tell them that we are planning on building a new facility. Some issues were also found in the ceiling ducts and with testing the emergency generator under load. Schauf indicated that we have a copy of the resolution to move forward with the building which passed by a 26 - 4 vote and the money to build is still in the budget. West also indicated that he is happy to be here.
13. Personnel report. Koehler reviewed the status of job vacancies and employee recruitment activities that have occurred over the past month.
14. Business office report. Carol Thompson reported that the business office functions are continuing to run on schedule. Nursing staff are now trained to enter accounts payable invoices for their departments and other department heads are now responsible for entering their own invoices.
    Motion by Carlson, second by Higgins to approve the vouchers in the amount of $121,941.68.
    Motion carried.
15. Update from the continuum of Care Planning Committee. Paul Endres will step down as chair of the committee. A joint committee meeting between the Continuum of Care Planning Committee and the HCC Board of Trustees is set for January 23, 2007. Next meeting for the Continuum of Care is January 9.
16. Ongoing meeting date and time for this Board will be the first Thursday of the month at 5:00 p.m. Next meeting will be February 1, 2007 at 5:00 p.m.
    Motion by Langer, second by Borleske to adjourn.
    Motion carried.

Respectfully Submitted: Paul Endres, Chairperson