Management Information Systems Committee

The MIS Committee meeting was called to order at 4:00 p.m., Wednesday, April 11, 2007 by Vice Chairperson Netzinger

Members present: Huffaker, Sinklair, and Netzinger.

Others Present: S. Pate

Pate requested that the agenda item #9 be moved to #5.
Motion to adopt agenda by Sinklair, seconded by Huffaker. Agreed on by committee.
Motion carried.

Motion to adopt minutes from previous monthly meeting by Sinklair, seconded by Huffaker. Agreed on by committee.
Motion carried.

Communications

Netzinger notified the committee that the Health Care Center Superintendent, Ken West, is looking into possible replacements for their current system, Melyx. Pate advised the committee that he had been contacted by West and that the MIS department will assist with this process as needed.

Update on Critical Information Handling

Pate advised the committee that he had nothing new to report

Update on Web Posting Issues

Pate advised the committee that participation from departments was very good and that regular meeting notice postings to the web were at or near 100%. Netzinger pointed out that many of the committee minutes are not being posted to the Unapproved Minutes Mailbox and that some that are cannot be opened as they are not in HTML format. Pate will follow up with department heads. Discussion followed.

Discussion of '08 Budget priorities

Pate asked the committee for input on the 2008 priorities for the department. He suggested that the focus of the budget should be on maintaining and better utilizing the County's existing systems. The committee concurred, discussion followed.

Discussion of Web Site Redesign

Pate explained that the redesign process was still in the planning stages and that he would like input from the committee, and other county board supervisors regarding any content they believe should be incorporated. Netzinger suggested that services provided through the Department of Human Services and other such services should be a focus in the redesign process. Huffaker agreed and pointed out that many of the services available from departments like the UW Extension are not well represented currently on the website. Sinklair indicated that Los Angles County had a very user friendly website and that the department might consider looking there for ideas. Netzinger suggested that committee members do some research on other government websites in order to provide additional input at the next meeting.

MIS Dept. Report:

Previous Months Activities:

• Co. Properties system
• Website redesign planning
• Contracts system - Corp. Counsel wants redesign
• 2008 Budget Planning
• Ordered 12 computer carts/desks for Training Rm.
• Configuration and testing of fiber links to HSR and LEC
• Cross Match system warranty / repair issue
• KRONOS upgrade - Kronos assigned a new project consultant
• HCC staff looking into a replacement for Melyx

Upcoming Activities:

• Kronos test payroll
• Evaluate Mtgs. And Agendas System Usage
• Disaster Recovery Documentation
• Installation of replacement network switches
• Review feedback for website design
• Website design specifications and development
• MIS Advisory Group - would like feedback from depts.

Statistics:

• Helpcall Volume steady
• Project request volume consistent with prior year
• Unit replacements are up slightly from last year
• Non-critical down time spike due to AS/400 system outage after backup

Motion to approve vouchers by Huffaker, seconded by Sinklair. Agreed on by committee.
Motion carried

Agenda items for next mtg. - Updates on critical information handling, web postings, and website redesign process.

Next meeting scheduled for May 9, 2007, at 4:00p.m.

Motion to adjourn by Sinklair, seconded by Huffaker. Agreed on by committee. Meeting adjourned.

Respectfully Submitted: Marcy Huffaker, Secretary Date