Sauk County Library Board

DATE: Wednesday, February 7, 2007 (Draft)

1. Members present: Ken Grant, Chair; Beverly Vaillancourt, Vice Chair; Joan Wheeler, Secretary; Sue Meise; Cynthia Shanks; Robert Wills
2. Others present: Raina Roloff, North Freedom; Jennifer Endres, Prairie du Sac; Richard MacDonald, Baraboo; Meg Allen, Baraboo; Norma LeMoine, Rock Springs; Carol Anderson, Spring Green; Sue Ann Mobley, Reedsburg; Sue Steiner, Reedsburg; Peggy Heidenreich, Sauk City; Cathy Borck, Wisconsin Dells; Cheryl Becker, SCLS; David Doering, LaValle; Becky Blinston, LaValle; Margaret McDermott, LaValle
3. The meeting was called to order at 1:39 PM. Compliance with the Open Meetings Law was confirmed. A motion was made by Sue Meise, seconded by Cindy Shanks, to adopt the agenda. Motion carried.
4. A motion was made by Beverly Vaillancourt, seconded by Sue Meise, to approve the minutes from the November 29, 2006 meeting. Motion carried.
5. Chair’s Report: Ken Grant summarized the following communications:
   • A letter from the Sauk County Accounting Department confirming adoption of the 2007 Sauk County Library budget, as requested, including $1,968.00 for Board per diem and mileage reimbursement.
   • A letter from the Accounting Department explaining the revised committee voucher format.
   • A letter from the Sauk City Public Library Board thanking the Sauk County Library Board for its efforts on behalf of Sauk County libraries.
   • A letter from Administrative Coordinator Kathy Schauf alerting the Sauk County Library Board that 100% reimbursement levels for future library budgets will be unlikely, given expense pressures and revenue limits on the County.
6. Technology Subcommittee Report: Sue Meise reported the subcommittee recommendation about how to divide the $15,000 technology funding:
   • Half of the funds will be divided evenly between all libraries ($750.00 per library)
   • Rural circulation percentages will be used to determine the division of the remaining funds.
   A motion was made by Joan Wheeler, seconded by Cindy Shanks, to accept the subcommittee’s recommendation.
   Motion carried.
7. Librarians’ Report: Meg Allen reported on the highlights of the November 29, 2006 and February 7, 2007 meetings, including:
   • Maureen Palmer, Plain, was elected to PLAC for a two-year term.
   • Sauk County’s nominations for Library Trustee of the Year are due to SCLS by the end of April. Nomination forms will be available online in March. The Sauk County Library Board will vote for Trustee of the Year at the May meeting.
   • The impact that Act 420 will have on local library budgets was discussed.
   • Sauk County’s website will accommodate pages for library information
8. Election of Officers

   Chair—A motion was made by Beverly Vaillancourt, seconded by Cindy Shanks, to nominate Ken Grant for Chair. A motion was made by Sue Meise, seconded by Beverly Vaillancourt, that nominations be closed, and that Ken Grant be elected Chair.
   Motion carried.

   Vice Chair—A motion was made by Ken Grant, seconded by Sue Meise, to nominate Beverly Vaillancourt for Vice Chair. A motion was made by Ken Grant, seconded by Sue Meise, that nominations be closed, and that Beverly Vaillancourt be elected Vice Chair.
   Motion carried.

   Secretary—A motion was made by Ken Grant, seconded by Bob Wills, to nominate Joan Wheeler for Secretary. A motion was made by Beverly Vaillancourt, seconded by Sue Meise, that nominations be closed, and that Joan Wheeler be elected Secretary.
   Motion carried.

9. Statement of System Effectiveness

   Cheryl Becker, SCLS, compiled a list of services SCLS provides for Sauk County. This list was used to help Board members determine whether SCLS has provided effective leadership and assistance to the Sauk County Library Board. A motion was made by Sue Meise, seconded by Beverly Vaillancourt, to give a positive response on the evaluation form.
   Motion carried.

10. Payments to Adjacent Counties under Act 420

    Cheryl Becker presented a letter that may be used to explain to County Boards the background and requirements of Act 420. She suggested that the Sauk County Library Board might want to relay the letter to the Sauk County Board. Cheryl also suggested that Ken Grant might want to meet with County Board officials and Accounting personnel to explain how payments must be made from Sauk County to libraries in neighboring counties. Ken will contact Kathy Schauf to let her know a subcommittee of the Library Board (Ken, Beverly Vaillancourt, Sue Meise) will be examining Act 420 implications, and will discuss these further with her in the near future.

11. Review of the by-laws

    A motion was made by Sue Meise, seconded by Beverly Vaillancourt, to postpone this review until the May meeting. Motion carried.

12. Sauk County Library Board and Sauk County libraries information on the County Website
    

    Meg Allen contacted Sauk County MIS department about establishing a Library presence on the website. Information can include board membership and contact information, long range plan, mission statement, and information about and links to individual libraries.

13. Next meeting and adjournment:

    The next meeting will be on Wednesday, May 9 at 1:30 PM at the Kraemer Library and Community Center in Plain.

    A motion was made by Bob Wills, seconded by Sue Meise, to adjourn.
    Motion carried. Meeting adjourned at 3:00 PM.