Sauk County Library Board

Date: Monday, July 9, 2007

1. Members present: Ken Grant, Chair; Beverly Vaillancourt, Vice Chair; Joan Wheeler, Secretary; Sue Meise; Cynthia Shanks; Robert Wills
2. Others present: Sue Steiner, Reedsburg; Sue Mobley, Reedsburg; Cathy Borck, Wisconsin Dells; Carol Anderson, Spring Green; Cheryl Becker, SCLS; Maureen Palmer, Plain; Meg Allen, Baraboo; Raina Roloff, North Freedom; Richard MacDonald, Baraboo; Jennifer Endres, Prairie du Sac; Peggy Heidenreich, Sauk City
3. The meeting was called to order at 9:00 AM. Compliance with the Open Meetings Law was confirmed. Sue Meise made a motion, seconded by Joan Wheeler, to adopt the agenda.
   Motion carried.
4. Sue Meise made a motion, seconded by Cynthia Shanks, to approve the minutes from the May 9, 2007 meeting.
   Motion carried.
5. Chair’s Report: Ken Grant
   • Ken received emails from the County regarding the per diem amount for Board members ($50.00 per day), and informing those submitting committee vouchers for mileage that they must write in the mileage amount (.44 per mile).
   • Kathy Schauf, Administrative Coordinator, was invited to this meeting, but is on vacation, so is not able to attend.
   • Ken received 2 letters: one from Jennifer Endres telling how libraries have become more efficient, and one from Cathy Borck, telling that a reduction in the number of delivery days in the budget would put a burden on smaller libraries and urging the Board to consider not reducing funding for delivery.
6. Librarians’ Report: Meg Allen
   Maureen Palmer reported how funding reductions would affect library operations. The librarians recommended that the Board adopt Draft #1 ($853,905). They urged that technology funding not be reduced, as expectation of these funds has been included in strategic plans for libraries.
7. 2008 Budget
   Discussion concerned several budget scenarios and their likely effects on library operations. Joan Wheeler made a motion, seconded by Sue Meise, that the 2008 Sauk County Library Budget request total $833,905, a 5.08% increase from the 2007 budget, and including $4,130 for the Resource Library, $28,109 for Delivery, and no funds for Technology.
   Motion carried unanimously.
8. Payments to Adjacent Counties
   According to the Sauk County Clerk, $23,630 in bills were received by the July 1, 2007 deadline, for County payment to adjacent counties’ libraries.
9. Left-Over Cross-Border Funds: Cheryl Becker
   These funds allocated in the 2007 budget, but unspent due to Columbia County’s lack of participation in the previous cross-border reimbursement system, total $1,607. Librarians recommended that this amount could be used to defray some costs in the 2008 Budget. Robert Wills made a motion, seconded by Beverly Vaillancourt, that the left-over funds be added as a line in the 2008 Budget request, and used to reduce the tax levy request.
   Motion carried.
10. 10. Review of By-laws
    This item was deferred to the next meeting.
11. 11. Next meeting and adjournment
    The next meeting will be on Tuesday, Sept. 25, 2007 at 12:00 PM in the Library at the University of Wisconsin – Baraboo/Sauk County.
    Beverly Vaillancourt made a motion, seconded by Ken Grant, to adjourn. Motion carried. The meeting adjourned at ______ .