DATE: Friday, August 10, 2007 - Room 213
ATTENDANCE :
Members Present: T. Meister, P. Tollaksen, S. Alexander , H. Netzinger, J. Stoeckmann , M. Krueger
Others Present : K. Schauf, M. Koehler, J. Briggs, R. Meister, C. Bodendien, J. Lally
CALL TO ORDER : The meeting was called to order by Chairperson T. Meister at 8:15 A.M. and was certified to be in compliance with the Open Meetings Law.
AGENDA : Motion by P. Tollaksen, second by H. Netzinger to adopt the amended agenda. Motion carried.
MINUTES : Motion by S. Alexander, second by J. Stoeckmann, to approve the July 13, 2007, regular business meeting minutes of the Personnel Committee as distributed. Motion carried .
COMMUNICATIONS: M. Koehler stated she had received a correspondence from retiree, B. Muhlenbeck, it was noted that each member of the County Board was also in receipt of same and no discussion or action was required.
PUBLIC HEALTH, CONSIDERATION AND DISCUSSION OF TRANSITIONAL PLAN AND PROJECT POSITION SALARY. Administrative Coordinator, K. Schauf appeared before the Committee to seek input for the procedure used for the appointment of interim Department heads; when a vacancy occurs. The current protocol is:
The Administrative Coordinator meets with the Committee Chair to discuss the recruitment process, as well as plans for Interim appointments. Recommendations are constructed for initial approval of oversight committees at their next meeting. The Administrative Coordinator verifies with the individual who is being considered, if they are interested in being appointed in the capacity of interim. The recruitment plan as well as interim plans are put before the committee for approval.
The Personnel Committee believes the present procedure to be appropriate and does not require any adjustments.
In conjunction with the discussion of interim appointments Administrative Coordinator K. Schauf opened dialogue for the consideration of the possible restructuring of the Public Health Department. In July an e-mail was sent out to all interested parties requesting input into the idea. The proposed restructure would not be a generic merging of two departments (Human Services and Public Health) but the development of an Divisional "umbrella" with a Division Manager and Deputy Directors. It is believed a financial savings could be realized in addition to streamlining of services. A survey of other Counties structuring reflected a variety of options. Some counties have separate departments similar to our current design, some have combined the two agencies and still other counties have merged more varying services of multiple agencies. Mary Young, with the State Department of Health and Family Services has provided a summary which has been very informative. Schauf acknowledged that this type of change could be an emotionally charged issue for some people. It is hoped by seeking the input of all concerned parties, the transition will result in better services and reduced overhead. No action required.
Consideration of Reclassification of a Project Position: Presently, the Project Position of Environmental Health Technician, non-certified, is a pay grade 6, the request is to eliminate the current Project Position and create a Environmental Health Technician Project position, grade 11, equivalent to the regular, full-time registered Environmental/Epidemiologist Health Technician position. The position was originally created as a part-time summer intern position; it then became a 18 month, full-time project position. In March, the Public Health Department requested authorization to approve the position for as long as non tax levy funding was available. The request was approved. On July 20, 2007, the employee holding the position submitted a letter of resignation effective August 3, 2007. By creation of the new position, the county could continue its contract with the Federal government and State Department of Natural Resources at the Badger site in the supervision of the asbestos abatement without disruption of services. Motion by J. Stoeckmann, second by S. Alexander to authorize the creation of an Environmental Health Technician Project position provided all funding is from non tax levied dollars and all certifications are obtained by the incumbent. Motion carried.
SHERIFF'S DEPARTMENT, CONSIDERATION OF REQUEST FOR AUTHORIZATION FOR OUT OF STATE TRAINING FOR TWO COURT SECURITY DEPUTIES, SEPTEMBER 11 THROUGH 13, 2007 . Chief Deputy Meister presented a request for the authorization of Out of State training for the two newest members of the Courthouse Security unit. The training will be held September 11 - 13, 2007 in Des Moines, IA and focus is on Courtroom Security. Motion by H. Netzinger, second by P. Tollaksen to approve the Out of State training for the two deputies. Motion carried.
CONSIDERATION OF EXTENDING OF PROJECT POSITION FOR HCC BUSINESS OFFICE: Koehler notified the Committee of a request to extend the Project Position in the Health Care Center's Business Office. Motion by P. Tollaksen, second by H. Netzinger to approve the extension. Motion carried.
CONSIDERATION OF EXTENDING OF THE LIMITED TERM EMPLOYEE IN THE ACTIVITIES DEPARTMENT OF HCC: Koehler notified the Committee of a request to extend the Project Position in the Health Care Center's Business Office. Motion by P. Tollaksen, second by J. Stoeckman to approve the extension. Motion carried.
CONSIDERATION OF EXTENDING OF THE LIMITED TERM EMPLOYEE IN THE MIS /LAND RECORDS: In the absence of the MIS Coordinator, M. Koehler provided the Committee with the request to extend the Limited Term Employee in excess of 90 days in the Mapping Department. The cost of the employee is paid from the Land Records Grant monies. Motion by P. Tollaksen, second by J. Stoeckman to approve the extension. Motion carried.
Consideration of resolution ratifying the 2007 - 2008 collective bargaining agreement between Sauk County and SEIU Local 1199W United Professionals for Quality Health Care. A tentative agreement has been reached with the United Professionals for a successor agreement; currently a draft resolution is not available for Committee approval. A meeting of the Personnel Committee will be called prior to the regular County Board business meeting to review the proposed contract. No action taken.
Consideration of resolution ratifying the 2007-2008 collective bargaining agreement between Sauk County and Wisconsin Professional Police Association (WPPA- Clerical Division): M. Koehler, summarized the background information of the negotiations and the costings for the agreement. Motion by P. Tollaksen, second by H. Netzinger to approve the resolution authorizing the ratification of the 2007 - 2008 bargaining agreement between Sauk County and Wisconsin Professional Police Association (Clerical Unit). Motion carried .
NON REPRESENTED SALARY REVIEW: Personnel Director, M. Koehler distributed previously requested information to the Committee comparing Sauk County's non represented salaries with those of other comparable public sector employers. Sauk County's wages overall were on par with other counties. No action required.
M. Koehler distributed the activity report for the month of July, highlighting the following items and dates:
Motion by H. Netzinger, second by S. Alexander, to adjourn until 1:30 P.M., Friday, September 14, 2007, for the next regular business meeting of the Personnel Committee. Motion carried.
Respectfully submitted: Scott Alexander, Secretary