Property & Insurance Committee

DATE: May 7, 2007

Members Present: Virgil Hartje, Larry Volz, Charles Montgomery, Al Dippel

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan

  1. Meeting called to order by Hartje at 8:00 a.m. Certification of Compliance with Open Meeting Law was met.
  2. Adopt Amended Agenda: Motion by Montgomery, second by Dippel to approve agenda. Carried.
  3. Adopt draft minutes of April 2007 meetings: Motion by Volz, second by Dippel. Carried.
  4. Public comment - no public comment
  5. Communications -no written communications, however Stieve said he received an e-mail from the citizen who wanted to put a memorial bench on the Courthouse lawn; he will not be using County property for the bench now, using another location.
  6. Business Items
    1. Treasurer's Report - A local appraiser gave Carignan a report on the Sleepy Hollow property. The County will turn this over to the Township if they want it, or she said perhaps an individual would like to take this over, as long as the road is maintained. Volz offered to look into this again. Discussion took place on 2 pieces of property which would need cleaning up, and that perhaps the Highway Department could take these over from the State. Carignan will look into this. Treasurer reported that 140 tax deed letters have been mailed out. Also, all County properties are being entered into a database. Stieve mentioned that Kathy Schauf suggested using an outside consultant to take a look at all of the County properties (item c.) as to what could be done with them.
    2. Discussion of Building Projects Fund - Stieve handed out a a list of County buildings. Building projects that are ongoing, Stieve noted that unless the Committee had other desires the only items that would carryforward would be the Communications project and the UW-Baraboo Living Learning Center. Committee had no changes. The bus garage at VARC was discussed but no further action was taken.
    3. Discussion of master plan for County owned property - this may be a 2008 budget item.
  7. Departmental Updates - Risk Management (Carl Gruber)
    1. Monthly Report was given.
    2. Review and approve deductibles - Move by Dippel, second by Volz to approve deductibles of $3,200.00. Carried.
  8. Departmental Updates - Buildings & Safety (Tim Stieve)
    1. Monthly Report was given, including time spent at landfill, which totaled 20.75 hours, with 9 hours billable to Alliant.
    2. Report on 3rd Ave Apartments - Income statement was distributed.
    3. Review and approval of vouchers -- Motion by Montgomery, second by Dippel to approve monthly vouchers totaling $57,345.26. Carried.
    4. Tim provided an update on the communications project.
  9. Next Meeting: June 4th, 2007 @ 8:00 a.m.
  10. Motion by Volz, second by Montgomery to adjourn meeting. Carried.

Respectfully submitted by: Cynthia Engelhardt / Timothy R. Stieve