Property & Insurance Committee

DATE: June 4, 2007

Members Present: Virgil Hartje, Larry Volz, Charles Montgomery, Al Dippel, Katherine Zowin

Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Pat Carignan, Marty Krueger

  1. Meeting called to order by Hartje at 8:00 a.m. Certification of Compliance with Open Meeting Law was met.
  2. Adopt Amended Agenda: Motion by Montgomery, second by Dippel to approve agenda.
    Carried.
  3. Adopt draft minutes of May 2007 meetings: Motion by Volz, second by Dippel.
    Carried.
  4. Public comment - Marty Krueger commented that the decision regarding the skilled nursing home is coming up quickly and he is looking to form the Continuum of Care Committee. He indicated he would like to appoint a special Building Committee for the project which would include a member of the Property & Insurance Committee and asked the Property Committee for input. Hartje recommended Tim Stieve to be the County's representative to oversee this project. Al Dippel was suggested as the member to represent the Property and Insurance Committee. Krueger went over some of the components of the potential sites for the building.
  5. Communications -
    1. Request from private citizen to place a popcorn stand on the Courthouse square. Request not approved as Committee felt this would open up the Courthouse to other vendors. Motion by Zowin, second by Montgomery to deny request.
      Carried.
    2. Request from UW Baraboo to once again use the Courthouse lawn and west entrance restrooms for Concerts on the Square every Thursday, beginning June 7th - Aug. 30, 2007. Motion by Montgomery, second by Dippel to approve.
      Carried.
  6. Business Items
    1. Treasurer's Report - Carignan mentioned that their department has been working on the County owned property database. Volz reported that there is still no decision made on the Township taking over the private drive off Sleepy Hollow Road in Greenfield Township. There is no answer yet on Ward's Corner. Carignan mentioned that there are many house foreclosures.
    2. elect Committee member to serve on Capital Improvements Team. Motion by Montgomery, second by Volz to have Virgil Hartje serve on the team.
      Carried.
  7. Departmental Updates - Risk Management (Carl Gruber)
    1. Monthly Report was given.
    2. Review and approve deductibles - no deductibles this month.
    3. Resolution presented Approving Local Government Property Insurance Fund as the buildings and property carrier for Sauk County. Motion by Dippel, second by Zowin to approve Resolution.
      Carried.
  8. Departmental Updates - Buildings & Safety (Tim Stieve)
    1. Monthly Report was given, including time spent at landfill, which totaled 44.75, with 18.5 hours billable to Alliant. Stieve working with MIS to set up for phone upgrades at the Health Care Center and Human Services Reedsburg. Work is continuing on the wireless 9-1-1 and hopefully this will be tested in September/October.
    2. Review and approval of Building Services and Risk Management Budget Form 1.Motion by Montgomery, second by Volz to approve Form 1.
      Carried.
    3. Report on 3rd Ave property - Baraboo Fire Department would like to use the property for practice. Stieve asked Blum Excavating to look at it, to get a price for removing the building. Public Health environmental staff will do the Asbestos testing. The Committee expressed being in favor of taking it down leveling the lot with the parking lot, placing a gravel base in preparation of black topping most likely next year. Stieve will check with Highway to see if they can perform this work.
    4. The money is budgeted for the repair work at the Shelter Care Facility. Several proposals were received, with Kleist Construction being the best choice. Stieve is waiting for answer from Liebman on whether or not a resolution will be required. Motion by Montgomery, second by Volz to hire Kleist Construction to complete the repairs.
      Carried. Committee will meet prior to County Board if a resolution is required.
    5. Review and approval of vouchers -- Motion by Zowin, second by Hartje to approve monthly vouchers totaling $117,499.83.
      Carried.
    6. Review and approve resolution re Authorization to Contract with Pointon Heating and Air Conditioning, Inc. To complete Emergency Replacement of the Air Conditioning Unit on the Original Huber Center Facility, at a total cost of $19,463.44. Motion by Zowin, second by Dippel to approve resolution.
      Carried.
    7. There are numerous small issues to still get done at all the towers, month of May was spent on projects other than the towers, such as squad installs, etc. Communications Infrastructure Committee will meet briefly prior to County Board to consider leasing space on the Spring Green Tower to Bug Tussel Wireless. The Railroad is talking about doing something at both the Merrimac tower and Spring Green Tower. .
  9. Next Meeting: July 9th, 2007 @ 8:00 a.m.
  10. Motion by Dippel, second by Volz to adjourn meeting.
    Carried.

Respectfully submitted by: Cynthia Engelhardt