DATE: September 10, 2007
Members Present: Virgil Hartje, Larry Volz, Al Dippel, Kathy Zowin, Charlie Montgomery
Others Present: Timothy Stieve, Carl Gruber, Cynthia Engelhardt, Ann Burton, Marty Krueger, Randy Stammen, Richard Meister, Jeff Tobin,
Doug Blakeslee of Blakeslee Architects, John Dirkse of Wisconsin County Mutual,
Greg Syvrud & Colleen Hasler, representing United Heartland Insurance
1. Meeting called to order by Hartje at 8:00 a.m. Certification of Compliance with Open Meeting Law was met.
2. Adopt Amended Agenda: Motion by Volz, second by Dippel to approve agenda . Carried .
3. Adopt draft minutes of August 2007 meetings: Motion by Montgomery, second by Dippel. Carried .
4. Public comment - none
5. Communications -
A. Request from Mr. Derek Fenner of Foresite Software LLC to plug a repeater for the
Downtown Baraboo Inc. "wi-fi", this would allow better coverage on the east side of the
Courthouse. Stieve noted that MIS has no issues with it. Electric usage would be very
minimal. The committee agreed it could be helpful for the community. Tim Stieve noted that
they would need to follow the same rules as anyone else who uses the courthouse facilities.
Motion by Dippel, second by Zowin to approve the installation of the repeater for one
year. Carried .
6. Business Items
A. Treasurer's Report - Ann Burton presented a Resolution Accepting the Offer of the State of Wisconsin Dept of Transportation to Purchase Certain Lands in the Town of Delton for the Purpose of Improving U.S. Hwy 12, in the amount of $39,900.00. This land is part of tax deeded parcel 0080984-00000. Motion by Zowin, second by Dippel to approve Resolution. Carried .
Burton reported the tax deed process for this year, there are about 12 parcels that will be taken. Discussion took place on a piece of property at Hwy 154 & G, possibly taking it.
The database of all County properties is still being worked on. Burton handed out a summary of the information.
B . Discussion of Sheriff's Dept. Shooting range - Marty Krueger said he met with Sheriff Stammen, Jeff Tobin, Richard Meister, Kathy Schauf and Don Stevens to discuss pushing
back the shooting range due to the fact that more time is needed to properly identify the
budget for the facility. Marty attended a recent Towns Association meeting where the
number presented to the CIP was handed out ($678,500) and that was based on doing this in
2011. He noted it was the view of the CIP Committee that the range should be moved to
2009 and he then read a recent Baraboo News article about this issue, with Supervisor
Kriegl's opinion on this matter. It is Krueger's opinion to start the project, but not rush it.
Sheriff Stammen explained how this whole situation developed. He feels an architect's
services are needed because of compliance issues and possibly an adhoc committee to oversee the process. Committee members expressed various views. Lt. Jeff Tobin addressed what they
are looking at needing in facilities. Marty noted an adhoc committee probably wasn't
necessary but that a group working with an architect could report back to Property &
Insurance. Committee felt a study should be done and Doug Blakeslee said that this would be
done by the hour, not to exceed $8,000.00. It was suggested to retain Blakeslee to do the
study. Motion by Montgomery, second by Volz to retain Blakeslee Architects to do the
study, not to exceed $8,000.00, and this would include a preliminary cost estimate.
Carried . Tim Stieve checked with the Sauk Controller and it is her preference to put the
$8,000.00 in the 2008 budget, Committee felt it made sense to get started on this in 2007 and
asked that Tim work with Controller & Marty to see how best to fund this. Stieve also
inquired about leaving the $30,000.00 in the budget for the County Property Study (referred to
in last month's minutes). No decision was made during this meeting.
7. Departmental Updates - Risk Management (Carl Gruber)
A. Monthly Report was given.
b. Review and approve deductibles - Motion by Zowin, second by Montgomery to approve
deductibles in the amount of $1,000.00. Carried .
C. Carl Gruber handed out bid information for Sauk County's Workers Compensation for 2008 Policy Year. This information included a table of loss control and claims services provided, and a list of retrospective plans and the costs associated. A Representative from both
Wisconsin County Mutual and the two from the agent for United Heartland Insurance had an
opportunity to present their proposed plan, Committee members and the Safety/ Risk Manager had an opportunity to ask questions. The Committee will review all of the information while
Safety/Risk Manager will check references, check the plans, etc. and a decision will be made
at next month's meeting.
8. Departmental Updates - Buildings & Safety (Tim Stieve)
A. Monthly Report was given, including time spent at landfill, which totaled 69.00 hours, of which 17.75 hours are billable to Alliant.
Next month Stieve will have a resolution prepared regarding a tree grant.
Wireless 9-1-1 circuits were installed last month; so far 2 companies have scheduled testing.
b. Report on 3rd Ave property - The asbestos removal was completed. Removal of the building itself will probably be after October 1.
C. Approval to hire Kraemer Brothers to get the leaning stone on the Courthouse fixed. Stieve
noted a budget from Kraemer would be $9,500.00, they will bill on a time and material basis.
Motion by Zowin, second by Volz to approve the hiring of Kraemer Brothers. Carried .
D. Review of Virchow Krause Organization Analysis. Stieve referred to a few items regarding Building Services and that the organizational structure was incorrect in the study. There will be a special E&L Committee meeting to discuss the study.
e. Review and approval of vouchers -- Motion by Dippel, second by Volz to approve
monthly vouchers totaling $82,813.13. Carried .
9. Next Meeting: October 1, 2007 @ 8:00 a.m.
10. Motion by Montgomery, second by Hartje to adjourn meeting. Carried .
Respectfully submitted by: Cynthia Engelhardt